Green Card Account Operations Manager Jobs
Account Operations Manager roles qualify for EB-2 and EB-3 green card sponsorship when employers file PERM labor certification with DOL, confirming no qualified U.S. workers are available. Operations management functions sit squarely within specialty occupation territory, making employer-sponsored permanent residency a realistic path for credentialed foreign professionals pursuing long-term U.S. careers.
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Get Access To All JobsAt Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
This is a Full Time, salaried position at 40 hours per week located at the Woodstock clinic for Primary Care. Schedule is Monday through Friday.
Admin Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Supervise and direct the office's front-line clerical staff.
- Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
- Oversee and direct day to day office operations within budget guidelines.
- Manage providers schedules with templates and optimize patient care hours to enhance productivity.
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
- Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
- Ensure that service excellence is delivered and perform service recovery whenever necessary.
- Manage office supplies within budget.
- Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
- Participate in leading practice staff meetings on a regular basis.
- Attend and actively participate in manager/supervisor meetings.
- Ensure that patient dignity and confidentiality are maintained at all times.
- Review and approve automated time reports for accuracy.
- Develop tools to support staff and enhance efficiency.
- Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews.
- Provide one to one coaching and mentoring.
- Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc.).
- Monitor daily transaction activity to ensure compliance with procedures.
- Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
- Develop and implement policies and procedures as needed to support the practice.
- Complete other duties as assigned.
Qualifications
Required:
- Bachelor's degree or equivalent work experience.
- Minimum of three years of work experience in a medical or related business.
- Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, and Medicaid.
- Solid understanding of patient flow in a medical office.
- Working knowledge of medical software, Word and Excel.
- Experience managing daily cash activity and reconciling income reports with daily payments.
Preferred:
- Knowledge of CPT and ICD-10 coding.
- Leadership experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position):
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
This is a Full Time, salaried position at 40 hours per week located at the Woodstock clinic for Primary Care. Schedule is Monday through Friday.
Admin Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Supervise and direct the office's front-line clerical staff.
- Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
- Oversee and direct day to day office operations within budget guidelines.
- Manage providers schedules with templates and optimize patient care hours to enhance productivity.
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
- Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
- Ensure that service excellence is delivered and perform service recovery whenever necessary.
- Manage office supplies within budget.
- Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
- Participate in leading practice staff meetings on a regular basis.
- Attend and actively participate in manager/supervisor meetings.
- Ensure that patient dignity and confidentiality are maintained at all times.
- Review and approve automated time reports for accuracy.
- Develop tools to support staff and enhance efficiency.
- Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews.
- Provide one to one coaching and mentoring.
- Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc.).
- Monitor daily transaction activity to ensure compliance with procedures.
- Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
- Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
- Develop and implement policies and procedures as needed to support the practice.
- Complete other duties as assigned.
Qualifications
Required:
- Bachelor's degree or equivalent work experience.
- Minimum of three years of work experience in a medical or related business.
- Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, and Medicaid.
- Solid understanding of patient flow in a medical office.
- Working knowledge of medical software, Word and Excel.
- Experience managing daily cash activity and reconciling income reports with daily payments.
Preferred:
- Knowledge of CPT and ICD-10 coding.
- Leadership experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position):
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
See all 4,403+ Green Card Account Operations Manager Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship as an Account Operations Manager
Match your degree to the role description
PERM requires your education to align with the specific Account Operations Manager duties the employer documents. A degree in business administration, operations management, or a related field strengthens the labor certification case and reduces RFE risk during I-140 adjudication.
Target employers with established PERM filing history
Not every company that hires operations managers has run a PERM case before. Search OFLC disclosure data to identify employers who have successfully certified similar roles, then focus your applications on those organizations. Use Migrate Mate to filter sponsoring employers by role and location.
Verify the prevailing wage tier before accepting an offer
Your offered salary must meet or exceed the DOL prevailing wage for your specific Account Operations Manager duties and work location. Run the OFLC Wage Search before negotiating compensation to confirm the employer's offer satisfies the required wage level for your experience tier.
Understand how your national origin affects your timeline
EB-3 green card wait times vary significantly by birth country. Candidates born in India or China face multi-year backlogs even after I-140 approval. Candidates born in most other countries can often complete the full process in two to four years from PERM filing.
Ask employers how they handle concurrent I-485 filing
When your priority date is current, you can file I-140 and I-485 simultaneously, letting you work and travel flexibly before the green card is issued. Confirm early whether the employer's immigration counsel supports concurrent filing for operations management positions to avoid delays at the adjustment stage.
Document cross-functional scope during the PERM audit window
PERM labor certifications for Account Operations Manager roles are sometimes audited by DOL, which requests proof the job duties are as described. Keep detailed records of your cross-departmental responsibilities, system ownership, and process oversight throughout your employment to support any audit response.
Green Card Account Operations Manager: Frequently Asked Questions
Does an Account Operations Manager role qualify for EB-2 or EB-3 sponsorship?
Account Operations Manager positions typically qualify for EB-3 sponsorship as skilled workers requiring at least a bachelor's degree, and can qualify for EB-2 if the employer documents that an advanced degree is normally required for the specific role. The classification depends on how the employer defines the minimum requirements during the PERM labor certification filing with DOL.
How does green card sponsorship differ from H-1B sponsorship for this role?
H-1B visa sponsorship is temporary and subject to an annual lottery, while EB-2 and EB-3 green card sponsorship leads to permanent residency with no lottery and no annual cap concerns for most nationalities at the EB-3 level. The PERM process takes longer upfront than an H-1B petition, but the outcome is lawful permanent resident status rather than a renewable temporary visa tied to one employer.
What does the PERM labor certification process involve for operations roles?
Your employer must conduct a DOL-mandated recruitment campaign to demonstrate that no qualified U.S. workers are available for the Account Operations Manager position. This includes placing specific job advertisements, interviewing applicants, and documenting rejection reasons. The process typically takes six to twelve months before DOL certifies the application, after which the employer files the I-140 immigrant petition with USCIS.
How can I find Account Operations Manager jobs that offer green card sponsorship?
Most standard job postings don't specify whether an employer will run PERM for a given role. Migrate Mate lets you search specifically for Account Operations Manager positions at employers with documented green card sponsorship history, so you can target companies that have already committed to sponsoring workers in similar operations roles rather than raising sponsorship in early interviews.
Can I switch employers after my I-140 is approved but before my green card is issued?
Yes. Under AC21 portability, if your I-140 has been approved and your I-485 has been pending for at least 180 days, you can change employers as long as the new role is in the same or a similar occupational classification. Account Operations Manager roles generally port well to similar operations or management positions, but you should confirm the job similarity with an immigration attorney before making a move.