Green Card Billing Representative Jobs
Billing Representative roles qualify for EB-3 green card sponsorship when employers file PERM labor certification through DOL, confirming no qualified U.S. workers are available. Some senior billing positions with advanced credentials may meet EB-2 standards. Sponsorship typically requires a full-time offer and a willing employer ready to initiate the multi-step petition process.
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Get Access To All JobsPosition Summary
The Billing Coordinator is responsible for managing the Firm's billing operations and supporting the complete revenue cycle from work-in-process (WIP) management through invoicing and collections. This position works closely with Partners, Managers, and engagement teams to ensure timely, accurate billing while maintaining exceptional client service and adherence to Firm policies. This is a systems-driven role. The Firm operates on a cloud-based practice management and billing platform, and the Billing Coordinator is expected to work in that system daily, understand how the billing module functions, run and interpret the reports it produces, and troubleshoot issues independently. The ideal candidate is highly detail-oriented, organized, and proactive. This individual is adaptable with software, works fluently in Excel, asks questions when clarification is needed, follows established procedures, identifies discrepancies before they become issues, and effectively manages multiple billing cycles and deadlines simultaneously. Success in this role requires a strong understanding of WIP, accounts receivable, accounts payable, collections, time and expense reporting, and professional services billing practices.
Salary Range - $65,000 - $70,000 (depending on experience)
Job Responsibilities
Billing & Revenue Cycle Management
- Manage monthly, quarterly, annual, and project-based billing cycles across multiple service lines.
- Prepare, review, and process client invoices for hourly, fixed-fee, recurring, and special project engagements.
- Review and analyze WIP reports to identify billable activity, aged WIP, and billing delays.
- Coordinate with Partners and engagement teams to ensure timely billing and resolution of billing questions.
- Generate draft invoices and billing reports for Partner review and approval.
- Process approved invoices and distribute client billing through designated delivery methods.
- Maintain billing schedules and monitor deadlines to ensure invoices are issued timely and accurately.
- Research and resolve billing discrepancies, client inquiries, and invoice adjustments.
- Track client advance payments, progress billings, and fixed-fee installments, and apply them against billed amounts.
- Monitor unbilled time and expenses to ensure complete and accurate invoicing.
Accounts Receivable & Collections
- Process daily receipts.
- Monitor accounts receivable aging reports.
- Maintain collection notes and communicate collection status to Partners and Firm leadership.
- Research and resolve payment discrepancies and unapplied cash.
- Prepare AR reports and analyses for management review.
- Assist with collection efforts while maintaining positive client relationships.
- Escalate delinquent accounts and collection concerns as appropriate.
Practice Management & System Administration
- Create and maintain client records, engagement information, project codes, and billing setups.
- Maintain client-level billing details, including billing addresses, billing contacts, invoice delivery method, and standing billing instructions.
- Ensure accuracy of client contact information and billing instructions.
- Assist with onboarding new clients in the Firm’s practice management system.
- Support system testing, process improvements, and billing-related software enhancements.
Reporting & Analysis
- Run standard system billing, WIP, realization and collection reports, understand what the data represents, and use it to answer billing and WIP questions.
- Use Excel at an intermediate to advanced level for reconciliations, billing analyses, and large data sets, including pivot tables, filtering, text-to-columns, and data cleanup.
- Identify process improvement opportunities and recommend solutions.
Administrative & Team Support
- Provide support to Partners and engagement teams regarding billing procedures and questions.
- Assist with special projects related to operations, accounting, and client service.
- Cross-train with accounting and administrative staff to ensure business continuity.
- Maintain confidentiality of all Firm and client information.
COMPETENCIES
- Strong attention to detail and accuracy
- Ability to follow established processes and procedures
- Critical thinking and problem-solving skills
- Ability to ask questions and seek clarification proactively
- Excellent organizational and time management skills
- Ability to manage multiple deadlines simultaneously
- Sense of urgency and accountability
- Strong customer service skills
- Excellent written and verbal communication skills
- Professional judgment and discretion
- Team-oriented attitude with a collaborative approach
- Intermediate to advanced Microsoft Excel skills
Required Education & Experience
- Associate's degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be substituted.
- 3-5 years of billing, accounting, accounts receivable, or professional services administrative experience.
- Experience with hourly billing, fixed-fee billing, and recurring billing processes.
- Working knowledge of:
- Work-in-Process (WIP)
- Accounts Receivable (AR)
- Accounts Payable (AP)
- Revenue cycle processes
- Collections and aging reports
- Experience working with practice management, time and billing, or accounting software.
- Strong proficiency with Microsoft Office, particularly Excel.
Preferred Experience
- Experience in a CPA firm, law firm, consulting firm, or other professional services environment.
- Experience with project-based billing and realization reporting.
- Experience supporting multiple partners or departments.
- Knowledge of engagement management and time-entry systems.
POSITION TYPE
- Full-Time, Permanent
EEO: Calibre is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under federal, state, or local law.
Position Summary
The Billing Coordinator is responsible for managing the Firm's billing operations and supporting the complete revenue cycle from work-in-process (WIP) management through invoicing and collections. This position works closely with Partners, Managers, and engagement teams to ensure timely, accurate billing while maintaining exceptional client service and adherence to Firm policies. This is a systems-driven role. The Firm operates on a cloud-based practice management and billing platform, and the Billing Coordinator is expected to work in that system daily, understand how the billing module functions, run and interpret the reports it produces, and troubleshoot issues independently. The ideal candidate is highly detail-oriented, organized, and proactive. This individual is adaptable with software, works fluently in Excel, asks questions when clarification is needed, follows established procedures, identifies discrepancies before they become issues, and effectively manages multiple billing cycles and deadlines simultaneously. Success in this role requires a strong understanding of WIP, accounts receivable, accounts payable, collections, time and expense reporting, and professional services billing practices.
Salary Range - $65,000 - $70,000 (depending on experience)
Job Responsibilities
Billing & Revenue Cycle Management
- Manage monthly, quarterly, annual, and project-based billing cycles across multiple service lines.
- Prepare, review, and process client invoices for hourly, fixed-fee, recurring, and special project engagements.
- Review and analyze WIP reports to identify billable activity, aged WIP, and billing delays.
- Coordinate with Partners and engagement teams to ensure timely billing and resolution of billing questions.
- Generate draft invoices and billing reports for Partner review and approval.
- Process approved invoices and distribute client billing through designated delivery methods.
- Maintain billing schedules and monitor deadlines to ensure invoices are issued timely and accurately.
- Research and resolve billing discrepancies, client inquiries, and invoice adjustments.
- Track client advance payments, progress billings, and fixed-fee installments, and apply them against billed amounts.
- Monitor unbilled time and expenses to ensure complete and accurate invoicing.
Accounts Receivable & Collections
- Process daily receipts.
- Monitor accounts receivable aging reports.
- Maintain collection notes and communicate collection status to Partners and Firm leadership.
- Research and resolve payment discrepancies and unapplied cash.
- Prepare AR reports and analyses for management review.
- Assist with collection efforts while maintaining positive client relationships.
- Escalate delinquent accounts and collection concerns as appropriate.
Practice Management & System Administration
- Create and maintain client records, engagement information, project codes, and billing setups.
- Maintain client-level billing details, including billing addresses, billing contacts, invoice delivery method, and standing billing instructions.
- Ensure accuracy of client contact information and billing instructions.
- Assist with onboarding new clients in the Firm’s practice management system.
- Support system testing, process improvements, and billing-related software enhancements.
Reporting & Analysis
- Run standard system billing, WIP, realization and collection reports, understand what the data represents, and use it to answer billing and WIP questions.
- Use Excel at an intermediate to advanced level for reconciliations, billing analyses, and large data sets, including pivot tables, filtering, text-to-columns, and data cleanup.
- Identify process improvement opportunities and recommend solutions.
Administrative & Team Support
- Provide support to Partners and engagement teams regarding billing procedures and questions.
- Assist with special projects related to operations, accounting, and client service.
- Cross-train with accounting and administrative staff to ensure business continuity.
- Maintain confidentiality of all Firm and client information.
COMPETENCIES
- Strong attention to detail and accuracy
- Ability to follow established processes and procedures
- Critical thinking and problem-solving skills
- Ability to ask questions and seek clarification proactively
- Excellent organizational and time management skills
- Ability to manage multiple deadlines simultaneously
- Sense of urgency and accountability
- Strong customer service skills
- Excellent written and verbal communication skills
- Professional judgment and discretion
- Team-oriented attitude with a collaborative approach
- Intermediate to advanced Microsoft Excel skills
Required Education & Experience
- Associate's degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be substituted.
- 3-5 years of billing, accounting, accounts receivable, or professional services administrative experience.
- Experience with hourly billing, fixed-fee billing, and recurring billing processes.
- Working knowledge of:
- Work-in-Process (WIP)
- Accounts Receivable (AR)
- Accounts Payable (AP)
- Revenue cycle processes
- Collections and aging reports
- Experience working with practice management, time and billing, or accounting software.
- Strong proficiency with Microsoft Office, particularly Excel.
Preferred Experience
- Experience in a CPA firm, law firm, consulting firm, or other professional services environment.
- Experience with project-based billing and realization reporting.
- Experience supporting multiple partners or departments.
- Knowledge of engagement management and time-entry systems.
POSITION TYPE
- Full-Time, Permanent
EEO: Calibre is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under federal, state, or local law.
See all 341+ Green Card Billing Representative Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship in Billing Representative
Document your billing credentials before applying
Gather transcripts, certifications like CPAT or CHFP, and employment verification letters before outreach. PERM requires your employer to prove your qualifications match the job description, so gaps in your credential record can stall the labor certification filing.
Target healthcare systems and large revenue cycle departments
Hospital networks, academic medical centers, and large physician groups routinely sponsor billing staff because their revenue cycle operations demand specialized coding and claims expertise that proves difficult to fill domestically, strengthening the PERM audit position.
Verify prevailing wage before salary negotiations begin
Use the OFLC Wage Search to look up the prevailing wage for Billing Representative roles in your target metro. Your offered salary must meet or exceed this figure for DOL to certify the LCA, so knowing the floor shapes your negotiation.
Search for green card sponsoring employers on Migrate Mate
Filter by billing and revenue cycle roles on Migrate Mate to surface employers with active EB-2 and EB-3 sponsorship history. This cuts research time and connects you directly with companies already set up to file PERM petitions.
Clarify sponsorship intent before accepting an offer
Ask directly whether the employer will commit to PERM filing as a condition of employment, not just a possibility later. Some billing departments outsource sponsorship decisions to HR, so confirm who owns the process and what the expected filing timeline is.
Understand how PERM recruitment affects your start date
USCIS and DOL require the employer to run mandatory recruitment steps before certifying your PERM case. This can add months before I-140 filing even begins, so factor that into any timeline discussion with your employer during the offer stage.
Green Card Billing Representative: Frequently Asked Questions
Do Billing Representative roles typically qualify for EB-2 or EB-3 sponsorship?
Most Billing Representative positions qualify under EB-3 as skilled workers, since they generally require a bachelor's degree or equivalent experience rather than an advanced degree. Candidates in senior or supervisory billing roles who hold a master's degree or can demonstrate EB-2-eligible credentials may qualify under EB-2, but that requires employer documentation supporting the advanced-degree requirement.
How does green card sponsorship differ from H-1B sponsorship for billing roles?
Green card sponsorship through PERM leads to permanent residency rather than a temporary status, and EB-3 has no annual lottery. The H-1B visa requires specialty occupation classification and subjects you to a random selection process each year. PERM sponsorship takes longer overall, often two to four years including I-140 and adjustment of status, but the outcome is lawful permanent residency with no renewal risk.
What does the PERM labor certification process require for a billing role?
Your employer files an application with DOL certifying that no qualified U.S. worker was available for the position. They must run mandatory recruitment steps, including job postings and interviews, document the results, and submit the application through the FLAG system. DOL then reviews the filing, and if certified, the employer proceeds to I-140 with USCIS.
Where can I find employers willing to sponsor a green card for billing jobs?
Migrate Mate lets you search specifically for billing and revenue cycle roles filtered by EB-2 and EB-3 sponsorship history, so you're not cold-applying to companies that have never filed PERM petitions. Targeting employers with demonstrated sponsorship history reduces the risk of an offer falling through because a company isn't set up to run the PERM process.
Can I change jobs after my employer files the PERM application?
Changing employers generally restarts the PERM process since the certification is tied to a specific employer-employee relationship. Once your I-140 is approved and your priority date is current or close to current, portability rules under AC21 may let you move to a same or similar role without losing your place in line, but you should confirm the specifics with an immigration attorney before making that move.