Event Coordinator Green Card Jobs
Event Coordinator roles qualify for EB-2 and EB-3 green card sponsorship when an employer completes the PERM labor certification process, demonstrating no qualified U.S. workers are available. Hospitality groups, convention centers, and corporate event firms regularly sponsor foreign professionals. Your degree field and years of experience determine which category fits your profile.
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Posting Number S06729P
Position Title Presidential & Advancement Events Coordinator
Department VP Development
Location Arlington
Position Status Full-time
Work Schedule
Monday-Friday; 8:00am-5:00pm. Will require local travel and evening and weekend hours.
Use of a personal vehicle for work-related local travel.
Salary Salary is commensurate based on qualifications and relevant experience.
Pay Basis Monthly
Job Summary
The Presidential and Development Events Coordinator supports University Advancement with high-level administrative and logistical support for its programming strategy. This position provides ongoing coordination of the event intake system, data input and tracking, logistical support including purchasing and reconciliation, and customer service. The role requires exceptional attention to detail, organizational skills, and comfortability working in a highly collaborative team environment that includes periodic night and weekend event responsibilities.
Essential Duties and Responsibilities
- Manages the event intake system within University Advancement.
- Tracks event form submissions, details and deadlines; sets intake meetings; communicates regularly with campus colleagues regarding logistical/planning needs for events; shares updates on event registrants, attendance, and other pertinent details with supervisor.
- Regularly updates the office events calendar.
- Tracks registration and inputs into the CRM for several ongoing events. Ensures accurate lists to be used for event briefings, name tags, etc.
- Manages the RSVP communication channels, responding to inquiries about event-related items via email, phone, mail, etc.
- Responsible for event-related purchasing and reconciliation.
- Executes UTA policy and processes for purchasing, utilization of approved vendors, contracts, and other event-related details as needed.
- Supports post-event evaluation process.
- Sets event recap meetings as needed, provides attendance reports, shares event survey results, and is a liaison to the University Advancement Data Team for annual CASE AEMS tracking.
- Assists with event preparation and execution, including but not limited to, site visits, event setup/takedown, organization and transport of various event materials, and general staffing needs (will include periodic nights/weekend events).
- Performs all other duties as assigned.
Minimum Qualifications
- Bachelor’s degree with at least one (1) year of experience as a project coordinator, event planner, or related position; or a high school degree with at least three (3) years of experience in a relevant field.
- Excellent organizational, time management, and communication skills.
- Strong attention to detail.
- Ability to work collaboratively across campus. Proficiency with Microsoft tools (Outlook, Excel, Word, Teams) and other common office software.
Preferred Qualifications
- At least three (3) years of experience as a project coordinator, event planner, or related field. Experience working in higher education is a plus.
- Comfortability with purchasing and reconciliation and operating within a budget.
- Familiarity with Blackbaud’s Raiser’s Edge NXT or similar CRM, and experience utilizing SmartSheet or similar tracking software.
- Ability to track event data and use it to help craft a narrative about event performance, follow up plans, etc.
Knowledge, Skills and Abilities
- Attention to detail and organizational skills are required. Ability to prioritize workload and meet deadlines.
- Strong communication and intentional about collaborating with colleagues.
- Comfortable working with and maintaining confidential records.
- Flexible and nimble in a constantly evolving event tracking/execution landscape.
- Ability to complete all physical tasks as needed.
Other Requirements
Workplace and Eligibility Conditions
- Climbing stairs, lifting, and moving.
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information
The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas.
This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information:
1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and
2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
-
- What is the highest level of education attained?
- GED
- High School Diploma
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- PhD or equivalent
-
- How much experience in a development/fundraising, university, or non-profit environment do you have?
- None/less than 1 year
- 1 to 2 years
- 3 to 4 years
- 5 or more years
-
- How many years of experience do you have using a donor database management system or related software?
- None/less than 1 year
- 1 to 2 years
- 2 to 3 years
- More than 3 years
-
- How many years of experience do you have with time management and prioritizing tasks in a fast-paced environment?
- Less than 1 to 2 years
- 2 to 3 years
- 3 to 4 years
- 4 to 5 years
- 5 to 6 years
- 7 years or more
-
- How many years of experience do you have in planning and producing special events?
- None/less than 1 year
- 1 to 2 years
- 3 to 4 years
- 5 or more years
-
- What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
- No skills/Basic
- Intermediate
- Advanced
- Proficient
Documents Needed To Apply
Required Documents
- Resume or CV
- Cover/Interest Letter
Optional Documents
Position Information
Posting Number S06729P
Position Title Presidential & Advancement Events Coordinator
Department VP Development
Location Arlington
Position Status Full-time
Work Schedule
Monday-Friday; 8:00am-5:00pm. Will require local travel and evening and weekend hours.
Use of a personal vehicle for work-related local travel.
Salary Salary is commensurate based on qualifications and relevant experience.
Pay Basis Monthly
Job Summary
The Presidential and Development Events Coordinator supports University Advancement with high-level administrative and logistical support for its programming strategy. This position provides ongoing coordination of the event intake system, data input and tracking, logistical support including purchasing and reconciliation, and customer service. The role requires exceptional attention to detail, organizational skills, and comfortability working in a highly collaborative team environment that includes periodic night and weekend event responsibilities.
Essential Duties and Responsibilities
- Manages the event intake system within University Advancement.
- Tracks event form submissions, details and deadlines; sets intake meetings; communicates regularly with campus colleagues regarding logistical/planning needs for events; shares updates on event registrants, attendance, and other pertinent details with supervisor.
- Regularly updates the office events calendar.
- Tracks registration and inputs into the CRM for several ongoing events. Ensures accurate lists to be used for event briefings, name tags, etc.
- Manages the RSVP communication channels, responding to inquiries about event-related items via email, phone, mail, etc.
- Responsible for event-related purchasing and reconciliation.
- Executes UTA policy and processes for purchasing, utilization of approved vendors, contracts, and other event-related details as needed.
- Supports post-event evaluation process.
- Sets event recap meetings as needed, provides attendance reports, shares event survey results, and is a liaison to the University Advancement Data Team for annual CASE AEMS tracking.
- Assists with event preparation and execution, including but not limited to, site visits, event setup/takedown, organization and transport of various event materials, and general staffing needs (will include periodic nights/weekend events).
- Performs all other duties as assigned.
Minimum Qualifications
- Bachelor’s degree with at least one (1) year of experience as a project coordinator, event planner, or related position; or a high school degree with at least three (3) years of experience in a relevant field.
- Excellent organizational, time management, and communication skills.
- Strong attention to detail.
- Ability to work collaboratively across campus. Proficiency with Microsoft tools (Outlook, Excel, Word, Teams) and other common office software.
Preferred Qualifications
- At least three (3) years of experience as a project coordinator, event planner, or related field. Experience working in higher education is a plus.
- Comfortability with purchasing and reconciliation and operating within a budget.
- Familiarity with Blackbaud’s Raiser’s Edge NXT or similar CRM, and experience utilizing SmartSheet or similar tracking software.
- Ability to track event data and use it to help craft a narrative about event performance, follow up plans, etc.
Knowledge, Skills and Abilities
- Attention to detail and organizational skills are required. Ability to prioritize workload and meet deadlines.
- Strong communication and intentional about collaborating with colleagues.
- Comfortable working with and maintaining confidential records.
- Flexible and nimble in a constantly evolving event tracking/execution landscape.
- Ability to complete all physical tasks as needed.
Other Requirements
Workplace and Eligibility Conditions
- Climbing stairs, lifting, and moving.
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information
The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas.
This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information:
1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and
2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
-
- What is the highest level of education attained?
- GED
- High School Diploma
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- PhD or equivalent
-
- How much experience in a development/fundraising, university, or non-profit environment do you have?
- None/less than 1 year
- 1 to 2 years
- 3 to 4 years
- 5 or more years
-
- How many years of experience do you have using a donor database management system or related software?
- None/less than 1 year
- 1 to 2 years
- 2 to 3 years
- More than 3 years
-
- How many years of experience do you have with time management and prioritizing tasks in a fast-paced environment?
- Less than 1 to 2 years
- 2 to 3 years
- 3 to 4 years
- 4 to 5 years
- 5 to 6 years
- 7 years or more
-
- How many years of experience do you have in planning and producing special events?
- None/less than 1 year
- 1 to 2 years
- 3 to 4 years
- 5 or more years
-
- What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
- No skills/Basic
- Intermediate
- Advanced
- Proficient
Documents Needed To Apply
Required Documents
- Resume or CV
- Cover/Interest Letter
Optional Documents
See all 288+ Event Coordinator jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Event Coordinator roles.
Get Access To All JobsTips for Finding Green Card Sponsorship as an Event Coordinator
Translate your credentials into PERM language
PERM requires your employer to define minimum job requirements that match your actual qualifications. If your degree is in hospitality management or a related field, document that explicitly so the job description aligns with your educational background without overstating requirements.
Target employers with convention and corporate divisions
Large hotels, convention centers, and companies with dedicated internal event teams file PERM more routinely than boutique agencies. These employers have established HR and legal workflows, which makes the sponsorship conversation more straightforward from your first interview.
Search sponsoring employers through Migrate Mate
Filter Event Coordinator roles by employers with active green card filing history using Migrate Mate. This surfaces companies that have already run PERM for similar positions, so you spend your time on employers who understand the process rather than educating ones who don't.
Clarify the EB-2 versus EB-3 distinction early
EB-3 covers Event Coordinators with a bachelor's degree; EB-2 applies if your role genuinely requires an advanced degree or you have a National Interest Waiver case. Confirm which category your employer's attorney intends to file under before you accept an offer.
Verify the employer's prevailing wage obligation upfront
DOL requires your employer to pay at least the prevailing wage for your location and job title before PERM is approved. Check the OFLC Wage Search for your metro area so you can negotiate compensation that satisfies that floor without surprises during filing.
Request a priority date commitment in your offer letter
Once USCIS approves your I-140 petition, your priority date is locked even if you change jobs later under AC21 portability. Ask your employer to include an I-140 filing commitment in writing so your place in line is protected from the start.
Event Coordinator jobs are hiring across the US. Find yours.
Find Event Coordinator JobsEvent Coordinator Green Card Sponsorship: Frequently Asked Questions
Do Event Coordinator roles commonly qualify for EB-2 or EB-3 green card sponsorship?
Most Event Coordinator positions qualify under EB-3, which covers professionals with a bachelor's degree in a field such as hospitality management, communications, or business. EB-2 applies if the specific role requires an advanced degree or if you're pursuing a National Interest Waiver as a self-petition. Your employer's immigration attorney will determine which category fits the job description and your credentials.
How does green card sponsorship differ from H-1B sponsorship for this role?
Green card sponsorship through PERM and I-140 leads to permanent residency, while H-1B is a temporary status renewed every three years. There is no annual cap lottery at the EB-3 level that you enter through random selection, so an approved PERM and I-140 guarantees your place in line. For most nationalities other than India and China, EB-3 priority dates are current or close to current, meaning the wait for a green card can be measured in months rather than years.
What does the PERM labor certification process involve for an Event Coordinator position?
Your employer must conduct a DOL-supervised recruitment campaign showing no minimally qualified U.S. worker is available for the position. This includes posting the job through specific channels, documenting applicant rejections with lawful reasons, and submitting the ETA-9089 application to PERM. The process typically takes six to twelve months before DOL issues a certification, after which your employer files the I-140 petition with USCIS.
How can I find Event Coordinator jobs where the employer is already open to green card sponsorship?
Migrate Mate lets you filter Event Coordinator listings by employers with documented green card filing history, so you can focus on companies that have already navigated the PERM process for similar roles. This saves significant time compared to applying broadly and discovering sponsorship limitations after multiple interview rounds.
Can I change employers after my I-140 is approved without losing my priority date?
Yes. Under AC21 portability, once your I-140 has been approved and your adjustment of status application has been pending for at least 180 days, you can move to a same or similar occupation with a new employer and keep your original priority date. For Event Coordinators, a new role in event planning, meeting coordination, or hospitality operations would typically qualify as same or similar. Confirm the specifics with an immigration attorney before switching.
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