Green Card Legal Operations Specialist Jobs
Legal Operations Specialist roles qualify for EB-2 or EB-3 green card sponsorship when the position requires a bachelor's degree or higher in a related field. Employers file a PERM labor certification with the DOL before submitting an I-140 petition, permanently sponsoring your U.S. residency. Understanding where your credentials and role fit matters before you start the job search.
Find Green Card Legal Operations Specialist JobsOverview
Showing 5 of 313+ Legal Operations Specialist jobs
See all 313+ Legal Operations Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Legal Operations Specialist roles.
Get Access To All JobsINTRODUCTION
ITHAKA’s mission is to expand access to knowledge and education around the world. Our services — JSTOR, Portico, and Ithaka S+R — enable people everywhere to learn, to grow, and to overcome barriers to education. In carrying out our mission, as employees we feel a deep responsibility to members of our community and to each other, and we are committed to building and sustaining a culture where everyone can thrive.
THE ROLE
We are looking for a motivated, detail-oriented Legal Operations professional to support the organization in the following areas: technology-enabled legal operations, including ITHAKA’s Contract Lifecycle Management System (Conga Contracts, currently migrating to Contracts for Salesforce); e-signature system (DocuSign); legal matter management system (Jira); user support for systems via Slack and other innovative training materials; assistance with corporate compliance matters, filings, research, and special projects.
The Legal Operations Specialist will report directly to the Senior Legal Operations Manager. This person also will support the work of ITHAKA products and services such as JSTOR, Ithaka S+R, and Portico.
Responsibilities
Legal Operations/System Administration:
- Serve as an administrator for the legal operations systems used by the Office of the General Counsel, including Conga Contracts, Contracts for Salesforce (CFS), Jira, DocuSign, and other systems as needed.
- Manage user accounts, handle training and troubleshooting, and communicate substantive changes to users. Perform day-to-day maintenance of template documents, clause libraries, dashboards, reports, inquiries, wizards, etc.
Project Management and System Onboarding:
- Manage onboarding of users, new departments, or subgroups to Conga for Salesforce and, as needed, rework flows for existing CFS participants: Identify and assemble core team members, gather requirements, reconfigure system as needed to meet users’ evolving needs, drive new user testing and training sessions.
- Serve as liaison between Legal, Business Systems, and other subject matter experts and power users of the CFS system; work with stakeholders to establish phases, priorities, and scheduling of reconfiguring and implementation.
- Execute migration activities, including collection of data requirements, as well as data cleanup and preparation.
Documentation, Training, and Support:
- Update training syllabi and conduct training sessions, using a variety of training methods to facilitate user adoption for a range of learning styles.
- Update and create user manuals and training videos.
- Oversee and respond to user support requests.
- Implement and document new policies and processes in a centralized manner to complement legal systems.
- Respond to user requests about CFS and Conga Contracts in a dedicated Slack channel and provide timely support.
Corporate Filings:
- Draft and coordinate various Secretary of State corporate filings to ensure ITHAKA remains in good standing.
EXPERIENCE AND SKILLS
Four years minimum relevant experience with Conga Contracts for Salesforce CLM, as well as the following skills or abilities:
- Excellent skills in analytical thinking, specifically the ability to identify and define problems, collect data, establish facts and develop substantial conclusions.
- Exceptional organizational skills with an excellent sense of priority, urgency, and commitment to deadlines and an ability to listen, get clarification, and respond well to questions.
- Ability to identify and resolve problems in a timely manner and analyze information skillfully with minimal supervision.
- Ability to communicate effectively with members of other units in order to support their functions as well as to assist them in supporting the Legal unit.
- Solid computer skills, including proficiency with Microsoft Office products (Word, PowerPoint and Excel) and Google Suite products (GDocs, GSheets, and Google Slides.
- Occasional travel, comprising less than 10% of the time, may be necessary, with a primary focus on visits to our Michigan and New York offices.
WORK AUTHORIZATION AND SPONSORSHIP
ITHAKA is not currently considering candidates who require any type of immigration sponsorship (additional work authorization or permanent work authorization) to work in the United States.
COMPENSATION AND BENEFITS
At ITHAKA we believe in openness and fair pay. Part of living those values is our commitment to clarity about salary ranges, so candidates know what to expect. The starting salary for this position ranges from $75,000–$90,000 per year. Starting pay may vary with job-related knowledge, skills, and experience. At present, our total compensation package for benefits-eligible employees includes medical, dental, and vision plans, an employer-paid 10% retirement contribution, paid parental and caregiver leave, 22 days of paid time off, 11 paid holidays, up to 12 sick days, wellness benefits, and more. Please note that ITHAKA, at its discretion, may make changes to its benefits programs from time to time.
We are committed to our organizational values of belonging, evidence, speed, teamwork, and trust. We take seriously the need for everyone to feel welcome. Belonging is one of our core values, and it shows in our vibrant culture. People from a wide range of backgrounds work at ITHAKA, and we believe that unique perspectives help us realize new insights and build better solutions.
We want to work with people who are passionate about ideas like these and who wish to contribute their perspectives and talents to ITHAKA’s mission. We enthusiastically welcome applications from people of all backgrounds and credentials. We want to hear your story and include your perspective in the transformative work we aim to do.
APPLY NOW
Although ITHAKA has physical offices in New York and Ann Arbor, Michigan, our employees are distributed across the continental United States. At this time, we’re not considering candidates who are unable to work and reside in the continental U.S.
Candidates may apply by submitting an application online through our career site, if you have any questions about your application, please contact us at careers@ithaka.org. ITHAKA is committed to providing reasonable accommodations, if there’s anything we can do to accommodate any portion of the application or hiring process, please contact us at accommodations@ithaka.org.
We are proud to be an Equal Opportunity employer. All qualified applicants receive consideration for employment without regard to identity or other status protected by law. We invite you to read our Equal Employment Opportunity Statement. ITHAKA cares about your privacy, learn more about our Applicant Privacy Notice.
INTRODUCTION
ITHAKA’s mission is to expand access to knowledge and education around the world. Our services — JSTOR, Portico, and Ithaka S+R — enable people everywhere to learn, to grow, and to overcome barriers to education. In carrying out our mission, as employees we feel a deep responsibility to members of our community and to each other, and we are committed to building and sustaining a culture where everyone can thrive.
THE ROLE
We are looking for a motivated, detail-oriented Legal Operations professional to support the organization in the following areas: technology-enabled legal operations, including ITHAKA’s Contract Lifecycle Management System (Conga Contracts, currently migrating to Contracts for Salesforce); e-signature system (DocuSign); legal matter management system (Jira); user support for systems via Slack and other innovative training materials; assistance with corporate compliance matters, filings, research, and special projects.
The Legal Operations Specialist will report directly to the Senior Legal Operations Manager. This person also will support the work of ITHAKA products and services such as JSTOR, Ithaka S+R, and Portico.
Responsibilities
Legal Operations/System Administration:
- Serve as an administrator for the legal operations systems used by the Office of the General Counsel, including Conga Contracts, Contracts for Salesforce (CFS), Jira, DocuSign, and other systems as needed.
- Manage user accounts, handle training and troubleshooting, and communicate substantive changes to users. Perform day-to-day maintenance of template documents, clause libraries, dashboards, reports, inquiries, wizards, etc.
Project Management and System Onboarding:
- Manage onboarding of users, new departments, or subgroups to Conga for Salesforce and, as needed, rework flows for existing CFS participants: Identify and assemble core team members, gather requirements, reconfigure system as needed to meet users’ evolving needs, drive new user testing and training sessions.
- Serve as liaison between Legal, Business Systems, and other subject matter experts and power users of the CFS system; work with stakeholders to establish phases, priorities, and scheduling of reconfiguring and implementation.
- Execute migration activities, including collection of data requirements, as well as data cleanup and preparation.
Documentation, Training, and Support:
- Update training syllabi and conduct training sessions, using a variety of training methods to facilitate user adoption for a range of learning styles.
- Update and create user manuals and training videos.
- Oversee and respond to user support requests.
- Implement and document new policies and processes in a centralized manner to complement legal systems.
- Respond to user requests about CFS and Conga Contracts in a dedicated Slack channel and provide timely support.
Corporate Filings:
- Draft and coordinate various Secretary of State corporate filings to ensure ITHAKA remains in good standing.
EXPERIENCE AND SKILLS
Four years minimum relevant experience with Conga Contracts for Salesforce CLM, as well as the following skills or abilities:
- Excellent skills in analytical thinking, specifically the ability to identify and define problems, collect data, establish facts and develop substantial conclusions.
- Exceptional organizational skills with an excellent sense of priority, urgency, and commitment to deadlines and an ability to listen, get clarification, and respond well to questions.
- Ability to identify and resolve problems in a timely manner and analyze information skillfully with minimal supervision.
- Ability to communicate effectively with members of other units in order to support their functions as well as to assist them in supporting the Legal unit.
- Solid computer skills, including proficiency with Microsoft Office products (Word, PowerPoint and Excel) and Google Suite products (GDocs, GSheets, and Google Slides.
- Occasional travel, comprising less than 10% of the time, may be necessary, with a primary focus on visits to our Michigan and New York offices.
WORK AUTHORIZATION AND SPONSORSHIP
ITHAKA is not currently considering candidates who require any type of immigration sponsorship (additional work authorization or permanent work authorization) to work in the United States.
COMPENSATION AND BENEFITS
At ITHAKA we believe in openness and fair pay. Part of living those values is our commitment to clarity about salary ranges, so candidates know what to expect. The starting salary for this position ranges from $75,000–$90,000 per year. Starting pay may vary with job-related knowledge, skills, and experience. At present, our total compensation package for benefits-eligible employees includes medical, dental, and vision plans, an employer-paid 10% retirement contribution, paid parental and caregiver leave, 22 days of paid time off, 11 paid holidays, up to 12 sick days, wellness benefits, and more. Please note that ITHAKA, at its discretion, may make changes to its benefits programs from time to time.
We are committed to our organizational values of belonging, evidence, speed, teamwork, and trust. We take seriously the need for everyone to feel welcome. Belonging is one of our core values, and it shows in our vibrant culture. People from a wide range of backgrounds work at ITHAKA, and we believe that unique perspectives help us realize new insights and build better solutions.
We want to work with people who are passionate about ideas like these and who wish to contribute their perspectives and talents to ITHAKA’s mission. We enthusiastically welcome applications from people of all backgrounds and credentials. We want to hear your story and include your perspective in the transformative work we aim to do.
APPLY NOW
Although ITHAKA has physical offices in New York and Ann Arbor, Michigan, our employees are distributed across the continental United States. At this time, we’re not considering candidates who are unable to work and reside in the continental U.S.
Candidates may apply by submitting an application online through our career site, if you have any questions about your application, please contact us at careers@ithaka.org. ITHAKA is committed to providing reasonable accommodations, if there’s anything we can do to accommodate any portion of the application or hiring process, please contact us at accommodations@ithaka.org.
We are proud to be an Equal Opportunity employer. All qualified applicants receive consideration for employment without regard to identity or other status protected by law. We invite you to read our Equal Employment Opportunity Statement. ITHAKA cares about your privacy, learn more about our Applicant Privacy Notice.
See all 313+ Green Card Legal Operations Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Legal Operations Specialist Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as a Legal Operations Specialist
Document your legal credentials strategically
Gather transcripts, professional certifications, and a detailed employment history showing specialized legal operations work. PERM requires your employer to prove no qualified U.S. worker is available, so your documented specialization directly supports the prevailing-wage and job-duty analysis.
Determine your EB-2 or EB-3 eligibility early
If your role requires an advanced degree or you have a bachelor's plus five years of specialized legal operations experience, you may qualify for EB-2. EB-3 covers professionals with a standard four-year degree. Knowing your category before applying shapes which employers and roles to target.
Search for employers with active PERM filings
Use Migrate Mate to filter Legal Operations Specialist roles by employers who have initiated PERM or I-140 filings. This surfaces companies that have already demonstrated willingness and capacity to sponsor green cards, saving you from positions where sponsorship is only a possibility.
Target law firms and legal technology companies
Legal operations roles at Am Law 200 firms and legal tech companies routinely sponsor foreign professionals because the specialized skill set is narrow. These employers are experienced with PERM filings and often have in-house immigration counsel, which shortens internal approval timelines.
Verify the posted job description matches PERM requirements
PERM locks in the job duties and minimum requirements filed with DOL. If an employer's posted description lists generic duties, flag that discrepancy before accepting an offer. Mismatches between the offer letter and the PERM filing can delay or invalidate your petition.
Confirm prevailing wage compliance before accepting an offer
DOL requires your offered wage to meet the prevailing wage for your specific role and location. Cross-check the offer against the OFLC Wage Search tool for your SOC code and metro area. A wage below the prevailing level forces a PERM amendment or restart.
Green Card Legal Operations Specialist: Frequently Asked Questions
Does a Legal Operations Specialist role qualify for EB-2 or EB-3 green card sponsorship?
Most Legal Operations Specialist positions qualify for EB-3 sponsorship when the employer requires a bachelor's degree in a relevant field such as law, business, or information systems. EB-2 applies if the role specifically requires an advanced degree or if you have a bachelor's degree plus at least five years of progressive, specialized legal operations experience. Your employer's PERM job description determines which category applies.
How does green card sponsorship differ from H-1B sponsorship for this role?
Green card sponsorship through PERM, I-140, and adjustment of status leads to permanent residency, not a temporary work authorization window. Unlike the H-1B visa, there is no annual lottery at the EB-3 level for most countries, and your authorization isn't tied to a single employer once your I-485 has been pending for 180 days under AC21 portability rules. The trade-off is a longer upfront timeline, typically two to four years for the PERM and petition stages before priority date backlogs factor in.
What does the PERM labor certification process mean for a Legal Operations Specialist hire?
PERM requires your employer to conduct a supervised recruitment campaign, document that no minimally qualified U.S. worker applied, and certify your wage meets the DOL prevailing wage. For a Legal Operations Specialist, the job description filed with DOL must precisely match your actual duties. Any discrepancy between the PERM filing and your offer letter can invalidate the certification and force the employer to restart the process.
How do I find Legal Operations Specialist jobs where the employer will actually sponsor a green card?
Searching general job boards returns roles that mention sponsorship as a possibility but rarely confirms PERM history. Migrate Mate lets you filter specifically for Legal Operations Specialist positions at employers with documented green card sponsorship activity, so you focus your applications on companies that have already demonstrated the willingness and infrastructure to file a PERM petition on your behalf.
Can I switch employers after my green card sponsorship is already in progress?
Yes, under AC21 portability rules you can change employers once your I-485 has been pending for at least 180 days, as long as the new role is in the same or a similar occupational classification. For Legal Operations Specialist candidates, a move to a comparable role at a different company or firm generally preserves your priority date. USCIS evaluates whether the duties substantially overlap, so a significant shift in job function can put portability at risk.