Green Card Medical Secretary Jobs
Medical Secretary jobs with green card sponsorship are available through employers willing to file PERM labor certification, then sponsor your I-140 petition for EB-2 or EB-3 permanent residence. Healthcare systems, physician groups, and specialty clinics regularly sponsor qualified foreign professionals in administrative and clinical-support roles.
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Get Access To All JobsTitle: Senior Medical Secretary
Location: Upper East Side
Org Unit: ICMHC Clinical Operations
Work Days: Monday-Friday
Weekly Hours: 35.00
Exemption Status: Non-Exempt
Salary Range: $27.69 - $30.77
- As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices
Position Summary
Under supervision, is responsible for assisting physicians with patient care, administrative, and organizational tasks as they relate to patient flow and the conveyance of a positive image of the physician's practice.
Job Responsibilities
- Responsible for front-end revenue cycle processes, which may include but is not limited to, the check-in/check-out of patients and collection/reconciliation of time-of-service payments, as applicable. May also discuss patient’s responsibility for payments.
- If applicable, ensures that patients provide any pre-visit documentation, pre-certifications or authorizations for medical services as needed, and/or a referral, if required.
- Schedules, confirms, re-schedules and cancels appointments for both new and existing patients using the scheduling application. Monitors schedules for wait lists, re-schedules and cancellations.
- May assist with coordination of follow-up care including scheduling of laboratory/diagnostic tests and prescription requests.
- Maintains physicians’ administrative (research and academic) and clinical/surgical schedules.
- Prepares charges and payments for submission to the billing office.
- Identifies delinquent accounts for collection activities. Reviews status of accounts with physician to determine next steps.
- Assists with physicians’ research activities, if applicable.
- Assists in the preparation of lectures and presentations.
- If applicable, prepares travel arrangements for business purposes; prepares travel schedule and presentation documents for conferences and lectures.
- Updates physicians’ CV and credentialing documentation as needed.
- Initiates and prepares written correspondence as needed and based on functional needs.
- May be responsible for chaperone duties during patient exams as needed.
Education
- High School Diploma
Experience
Approximately 2 or more years of prior related experience.
Knowledge, Skills and Abilities
- Previous experience using computerized appointment scheduling systems (EPIC preferred) and/or electronic Medical Record (eMR) system (ideally EPIC-Care).
- Knowledge of CPT, ICD-9, and ICD-10 coding.
- Working knowledge of third party payor reimbursement - Medicare, Medicaid, Managed Care and commercial insurance.
Licenses and Certifications
Working Conditions/Physical Demands
Standard office work
Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA). We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Title: Senior Medical Secretary
Location: Upper East Side
Org Unit: ICMHC Clinical Operations
Work Days: Monday-Friday
Weekly Hours: 35.00
Exemption Status: Non-Exempt
Salary Range: $27.69 - $30.77
- As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices
Position Summary
Under supervision, is responsible for assisting physicians with patient care, administrative, and organizational tasks as they relate to patient flow and the conveyance of a positive image of the physician's practice.
Job Responsibilities
- Responsible for front-end revenue cycle processes, which may include but is not limited to, the check-in/check-out of patients and collection/reconciliation of time-of-service payments, as applicable. May also discuss patient’s responsibility for payments.
- If applicable, ensures that patients provide any pre-visit documentation, pre-certifications or authorizations for medical services as needed, and/or a referral, if required.
- Schedules, confirms, re-schedules and cancels appointments for both new and existing patients using the scheduling application. Monitors schedules for wait lists, re-schedules and cancellations.
- May assist with coordination of follow-up care including scheduling of laboratory/diagnostic tests and prescription requests.
- Maintains physicians’ administrative (research and academic) and clinical/surgical schedules.
- Prepares charges and payments for submission to the billing office.
- Identifies delinquent accounts for collection activities. Reviews status of accounts with physician to determine next steps.
- Assists with physicians’ research activities, if applicable.
- Assists in the preparation of lectures and presentations.
- If applicable, prepares travel arrangements for business purposes; prepares travel schedule and presentation documents for conferences and lectures.
- Updates physicians’ CV and credentialing documentation as needed.
- Initiates and prepares written correspondence as needed and based on functional needs.
- May be responsible for chaperone duties during patient exams as needed.
Education
- High School Diploma
Experience
Approximately 2 or more years of prior related experience.
Knowledge, Skills and Abilities
- Previous experience using computerized appointment scheduling systems (EPIC preferred) and/or electronic Medical Record (eMR) system (ideally EPIC-Care).
- Knowledge of CPT, ICD-9, and ICD-10 coding.
- Working knowledge of third party payor reimbursement - Medicare, Medicaid, Managed Care and commercial insurance.
Licenses and Certifications
Working Conditions/Physical Demands
Standard office work
Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA). We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
See all 446+ Green Card Medical Secretary Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship in Medical Secretary
Match your credentials to EB-2 or EB-3
EB-3 covers Medical Secretary candidates with a bachelor's degree or at least two years of verifiable relevant experience. EB-2 applies if you hold an advanced degree. Document your credentials precisely before outreach, since PERM filings depend on the category your employer selects.
Look up prevailing wages before negotiating
Your employer's PERM filing requires a DOL prevailing wage determination for your specific SOC code and work location. Use the OFLC Wage Search to find the wage level tied to your experience before salary discussions, so your offer aligns with what DOL will certify.
Target healthcare employers with PERM filing history
Large hospital networks, multi-site medical groups, and academic health systems have established HR and legal infrastructure for PERM filings. Search Migrate Mate to find employers with verified green card sponsorship history for administrative and medical support roles, narrowed by city and job type.
Prepare a role-specific O*NET-aligned job description
PERM requires the job description to match the actual duties your employer will post during recruitment. Review the Medical Secretary occupation profile on O*NET to understand the standard duties and skill requirements DOL expects to see documented in the PERM application.
Anticipate the PERM recruitment window in your timeline
Before your employer can file PERM, DOL requires a mandatory recruitment period using specific advertising channels. That process typically adds several months before USCIS even receives your I-140. Build this into your planning, especially if your current work authorization has an expiration date.
Clarify priority date strategy early for high-backlog countries
If you're a national of India or China, your EB-2 or EB-3 priority date may face a significant wait even after PERM approval. Ask your employer and immigration counsel to explain the Visa Bulletin cutoff dates and concurrent filing options before you accept a sponsorship offer.
Green Card Medical Secretary: Frequently Asked Questions
Can a Medical Secretary role qualify for EB-2 or EB-3 green card sponsorship?
Yes. Medical Secretary positions can qualify under EB-3 when the role requires a bachelor's degree or at least two years of specialized experience. EB-2 sponsorship is available if the employer defines the position as requiring an advanced degree. The specific category your employer selects determines the PERM filing requirements and your priority date queue.
How is green card sponsorship different from H-1B sponsorship for this role?
Green card sponsorship leads to lawful permanent residence rather than a temporary work status. For Medical Secretaries, the process begins with PERM labor certification filed with the Department of Labor, followed by an I-140 immigrant petition with USCIS, and finally adjustment of status or consular processing. There is no lottery, but per-country annual limits mean priority date backlogs can apply depending on your nationality.
What does the PERM process require from a Medical Secretary candidate?
PERM labor certification requires your employer to conduct a formal recruitment test to demonstrate that no qualified U.S. workers are available for the position. You'll need to meet the minimum requirements stated in the job posting, which must reflect the actual duties of the role. DOL also requires a prevailing wage determination, so your offered compensation must meet the certified wage level for your location and experience tier.
How do I find employers who sponsor green cards for Medical Secretary roles?
Migrate Mate lists employers with verified green card sponsorship history for medical and administrative support roles, searchable by location and job type. This is more reliable than filtering general job boards, where sponsorship willingness is often unstated or inconsistent. Focusing your search on healthcare systems and multi-site medical groups increases your likelihood of finding employers with active PERM filing infrastructure.
Does my nationality affect my green card timeline as a Medical Secretary?
Yes. Employment-based green cards have annual per-country numerical limits, and nationals of countries with high demand, such as India and China, often face extended waits due to priority date backlogs. Nationals of most other countries typically move through the EB-3 queue more quickly. USCIS and the State Department publish monthly Visa Bulletin updates showing current cutoff dates by category and country.