Green Card Site Coordinator Jobs
Site Coordinator green card sponsorship follows the EB-2 or EB-3 pathway, requiring your employer to file a PERM labor certification with the Department of Labor before petitioning USCIS. Employers sponsoring this role must document recruitment efforts and meet prevailing wage requirements tied to your work location and job duties.
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Get Access To All JobsPRIMARY DUTIES AND RESPONSIBILITIES
The Project Site Coordinator supports the Site Manager and the site team in construction trailer office operations and a range of administrative tasks, reporting administratively to the Site Manager and functionally to the Team Leader, HVDC Construction & Commissioning Site Support Team.
Project Site Administration and Coordination Responsibilities
Reporting and Documentation:
- Collect, organize, and manage reports detailing project progress.
- Assist in the preparation of progress, site, project, and management presentations to ensure stakeholders are kept informed.
- Compile, organize, and manage weekly reports, and prepare and distribute meeting minutes, reports, and documents.
- Track action items and deliverables related to topics discussed during attended meetings, maintaining clear and consistent communication.
- Draft communications, including emails, reports, and messages, to keep the team updated and informed.
Meeting Participation and Coordination:
- Participate in meetings, record and distribute minutes, and monitor the completion of assigned action items.
- Support Coordinator and Site Support team meetings by tracking action items from site meetings and following up as needed to ensure accountability and timely resolution.
Personnel Management, Onboarding, and Offboarding:
- Manage the onboarding and offboarding processes for project personnel, providing orientation and guidance for new employees joining the construction sites.
- Greet and prepare site visitors for site requirements, ensuring all necessary procedures are communicated.
- Maintain up-to-date lists of site team members and support Health, Safety, and Environment (HSE) with certification and emergency contact documentation.
Time Tracking and Record Maintenance:
- Track on-site client personnel timesheets and working hours, maintaining comprehensive records using tables, charts, and dashboards.
- Share this information with relevant departments as needed.
- Maintain an updated register of client personnel present on site, ensuring accurate and current tracking of all staff.
Administrative Support and Office Management:
- Perform general administrative duties, providing backup support during staff absences or periods of high workload.
- Maintain current delivery records and manage the sending and receiving of parcels, primarily through FedEx.
- Oversee the administration of living quarters, site vehicles, local transportation, offices, and facilities.
- Introduce personnel to administrative procedures and routines to ensure smooth integration into site operations.
Services and Contractor Coordination:
- Maintain regular and effective contact with local services suppliers and contractors, including those providing such as housekeeping, warehouse, and security services, to facilitate site operations.
Inventory and Resource Management:
- Monitor office supply inventories and ensure the availability of Personal Protective Equipment (PPE) for visitors.
- Order office supplies and snacks through SAP Ariba and manage the inventory of office materials, shared technology, and PPE.
Travel and Relocation Coordination:
- Support the coordination of travel, lodging/housing, and relocation services for site personnel and visitors.
- Closely coordinate and collaborate with Mobility Business Coordinators, Travel Coordinators, International Project Worker Partners, Project Construction and Commissioning Manager, and designated relocation service providers to arrange housing, transport, and documentation for team members.
Records and Archives Management:
- Maintain accurate records, databases, filing systems, and archives in both electronic and hard copy formats.
- Manage filing systems and archives (digital and physical) and upload and maintain documents in SharePoint and other platforms to ensure data integrity and accessibility.
Team Engagement and Culture:
- Organize team activities and events to promote engagement and collaboration.
- Help foster a respectful, inclusive site culture that supports the well-being and productivity of all team members.
Tools & Systems
Microsoft Products: Teams, SharePoint, Excel, Word, PowerPoint, Outlook, Forms, CoPilot, and Loop
SAP: Reiwa (internal time entry), Fieldglass (external payroll), Ariba (purchasing)
Extended ECM (xECM – document management)
Bluebeam (blueprint viewing)
ServiceNow (IT ticketing)
Windows based PC, iPad, iPhone
REQUIREMENTS
- 5+ years of administrative experience, ideally in construction or project management
- Excellent written and verbal communication skills
- Demonstrated attention to detail in timekeeping and reporting activities.
- Proven ability to manage multiple responsibilities simultaneously in a fast-paced, dynamic workplace.
- Advanced aptitude for collecting, organizing, and maintaining records, reports, and documentation with precision.
Notes:
Monday to Friday 7:30am – 4:00pm Standard working hours will be restricted to 40-hours per week.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
PRIMARY DUTIES AND RESPONSIBILITIES
The Project Site Coordinator supports the Site Manager and the site team in construction trailer office operations and a range of administrative tasks, reporting administratively to the Site Manager and functionally to the Team Leader, HVDC Construction & Commissioning Site Support Team.
Project Site Administration and Coordination Responsibilities
Reporting and Documentation:
- Collect, organize, and manage reports detailing project progress.
- Assist in the preparation of progress, site, project, and management presentations to ensure stakeholders are kept informed.
- Compile, organize, and manage weekly reports, and prepare and distribute meeting minutes, reports, and documents.
- Track action items and deliverables related to topics discussed during attended meetings, maintaining clear and consistent communication.
- Draft communications, including emails, reports, and messages, to keep the team updated and informed.
Meeting Participation and Coordination:
- Participate in meetings, record and distribute minutes, and monitor the completion of assigned action items.
- Support Coordinator and Site Support team meetings by tracking action items from site meetings and following up as needed to ensure accountability and timely resolution.
Personnel Management, Onboarding, and Offboarding:
- Manage the onboarding and offboarding processes for project personnel, providing orientation and guidance for new employees joining the construction sites.
- Greet and prepare site visitors for site requirements, ensuring all necessary procedures are communicated.
- Maintain up-to-date lists of site team members and support Health, Safety, and Environment (HSE) with certification and emergency contact documentation.
Time Tracking and Record Maintenance:
- Track on-site client personnel timesheets and working hours, maintaining comprehensive records using tables, charts, and dashboards.
- Share this information with relevant departments as needed.
- Maintain an updated register of client personnel present on site, ensuring accurate and current tracking of all staff.
Administrative Support and Office Management:
- Perform general administrative duties, providing backup support during staff absences or periods of high workload.
- Maintain current delivery records and manage the sending and receiving of parcels, primarily through FedEx.
- Oversee the administration of living quarters, site vehicles, local transportation, offices, and facilities.
- Introduce personnel to administrative procedures and routines to ensure smooth integration into site operations.
Services and Contractor Coordination:
- Maintain regular and effective contact with local services suppliers and contractors, including those providing such as housekeeping, warehouse, and security services, to facilitate site operations.
Inventory and Resource Management:
- Monitor office supply inventories and ensure the availability of Personal Protective Equipment (PPE) for visitors.
- Order office supplies and snacks through SAP Ariba and manage the inventory of office materials, shared technology, and PPE.
Travel and Relocation Coordination:
- Support the coordination of travel, lodging/housing, and relocation services for site personnel and visitors.
- Closely coordinate and collaborate with Mobility Business Coordinators, Travel Coordinators, International Project Worker Partners, Project Construction and Commissioning Manager, and designated relocation service providers to arrange housing, transport, and documentation for team members.
Records and Archives Management:
- Maintain accurate records, databases, filing systems, and archives in both electronic and hard copy formats.
- Manage filing systems and archives (digital and physical) and upload and maintain documents in SharePoint and other platforms to ensure data integrity and accessibility.
Team Engagement and Culture:
- Organize team activities and events to promote engagement and collaboration.
- Help foster a respectful, inclusive site culture that supports the well-being and productivity of all team members.
Tools & Systems
Microsoft Products: Teams, SharePoint, Excel, Word, PowerPoint, Outlook, Forms, CoPilot, and Loop
SAP: Reiwa (internal time entry), Fieldglass (external payroll), Ariba (purchasing)
Extended ECM (xECM – document management)
Bluebeam (blueprint viewing)
ServiceNow (IT ticketing)
Windows based PC, iPad, iPhone
REQUIREMENTS
- 5+ years of administrative experience, ideally in construction or project management
- Excellent written and verbal communication skills
- Demonstrated attention to detail in timekeeping and reporting activities.
- Proven ability to manage multiple responsibilities simultaneously in a fast-paced, dynamic workplace.
- Advanced aptitude for collecting, organizing, and maintaining records, reports, and documentation with precision.
Notes:
Monday to Friday 7:30am – 4:00pm Standard working hours will be restricted to 40-hours per week.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Site Coordinator
Match your credentials to EB-2 or EB-3
Site Coordinator roles typically qualify under EB-3 with a bachelor's degree and two or more years of field experience. If you hold a master's or a bachelor's plus five years of progressive site management experience, you may qualify under EB-2 instead.
Document your site management scope early
PERM requires your employer to define your job duties precisely before filing. Gather records of your project scope, team size, and coordination responsibilities now so your employer's attorney can draft a job description that reflects your actual role without triggering a Request for Evidence.
Search employers with active green card filing history
Use Migrate Mate to find construction, infrastructure, and facilities employers with verified PERM and I-140 sponsorship history for Site Coordinator roles, so you're targeting companies that have already navigated the process for your occupation.
Ask about prevailing wage tier during interviews
Your employer must pay at least the DOL prevailing wage for your specific location and job level. Use the OFLC Wage Search to look up the Level I through Level IV rates for Site Coordinator in your target metro before negotiating, so you know which tier your offer should meet.
Understand the PERM recruitment test requirements
Before filing PERM, your employer must run a mandatory recruitment campaign showing no qualified U.S. workers are available. This process takes roughly 60 to 90 days and must be completed before the PERM application is submitted to the Department of Labor.
Track your priority date if you're from a backlogged country
Employment-based green cards have per-country annual limits, so nationals from India and China often face extended waits between I-140 approval and the I-485 filing window. Check USCIS's monthly Visa Bulletin to monitor when your priority date becomes current.
Green Card Site Coordinator: Frequently Asked Questions
Can a Site Coordinator role qualify for EB-2 or EB-3 green card sponsorship?
Yes. Site Coordinator positions typically qualify under EB-3 when the role requires a bachelor's degree and at least two years of relevant experience. If the position requires an advanced degree or your background includes a bachelor's plus five years of progressive site or project management experience, your employer may petition under EB-2 instead. The final classification depends on the actual job requirements, not the job title alone.
How is green card sponsorship different from H-1B sponsorship for a Site Coordinator?
Green card sponsorship leads to lawful permanent residence rather than a temporary work status. For EB-2 and EB-3, your employer must first obtain PERM labor certification from the Department of Labor, proving no qualified U.S. worker is available for the role. There is no lottery, but per-country annual limits mean nationals from India or China may wait years between I-140 approval and filing their I-485. H-1B visa status, by contrast, is temporary and subject to an annual lottery.
How do I find employers willing to sponsor green cards for Site Coordinator positions?
Search Migrate Mate to identify construction, facilities management, and infrastructure employers with a documented history of PERM filings and approved I-140 petitions for Site Coordinator and similar operations roles. Targeting companies that have already sponsored this occupation reduces the risk of a sponsoring employer withdrawing support mid-process due to unfamiliarity with the PERM requirements.
What happens to my green card case if I change employers before my I-485 is approved?
AC21 job portability lets you change employers without losing your place in the green card queue if your I-485 has been pending for at least 180 days and the new role is in the same or a similar occupation as the one on your original PERM. Separately, once your original employer's I-140 is approved, your priority date can be retained and carried over to a new employer's petition, even if you change jobs before the I-485 stage.
What does the PERM process involve for a Site Coordinator role?
PERM labor certification requires your employer to conduct a formal recruitment campaign, typically lasting 60 to 90 days, to demonstrate that no qualified U.S. worker is available for the position. The employer must also obtain a prevailing wage determination from the Department of Labor and pay you at least that wage. Only after PERM is certified can your employer file the I-140 immigrant petition with USCIS on your behalf.