Site Coordinator Jobs in USA with Visa Sponsorship
Site Coordinator roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a directly related field such as construction management, urban planning, or civil engineering. Employers in construction, logistics, and facilities management regularly file Labor Condition Applications for this title.
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Get Access To All JobsPRIMARY DUTIES AND RESPONSIBILITIES
The Project Site Coordinator supports the Site Manager and the site team in construction trailer office operations and a range of administrative tasks, reporting administratively to the Site Manager and functionally to the Team Leader, HVDC Construction & Commissioning Site Support Team.
Project Site Administration and Coordination Responsibilities
Reporting and Documentation:
- Collect, organize, and manage reports detailing project progress.
- Assist in the preparation of progress, site, project, and management presentations to ensure stakeholders are kept informed.
- Compile, organize, and manage weekly reports, and prepare and distribute meeting minutes, reports, and documents.
- Track action items and deliverables related to topics discussed during attended meetings, maintaining clear and consistent communication.
- Draft communications, including emails, reports, and messages, to keep the team updated and informed.
Meeting Participation and Coordination:
- Participate in meetings, record and distribute minutes, and monitor the completion of assigned action items.
- Support Coordinator and Site Support team meetings by tracking action items from site meetings and following up as needed to ensure accountability and timely resolution.
Personnel Management, Onboarding, and Offboarding:
- Manage the onboarding and offboarding processes for project personnel, providing orientation and guidance for new employees joining the construction sites.
- Greet and prepare site visitors for site requirements, ensuring all necessary procedures are communicated.
- Maintain up-to-date lists of site team members and support Health, Safety, and Environment (HSE) with certification and emergency contact documentation.
Time Tracking and Record Maintenance:
- Track on-site client personnel timesheets and working hours, maintaining comprehensive records using tables, charts, and dashboards.
- Share this information with relevant departments as needed.
- Maintain an updated register of client personnel present on site, ensuring accurate and current tracking of all staff.
Administrative Support and Office Management:
- Perform general administrative duties, providing backup support during staff absences or periods of high workload.
- Maintain current delivery records and manage the sending and receiving of parcels, primarily through FedEx.
- Oversee the administration of living quarters, site vehicles, local transportation, offices, and facilities.
- Introduce personnel to administrative procedures and routines to ensure smooth integration into site operations.
Services and Contractor Coordination:
- Maintain regular and effective contact with local services suppliers and contractors, including those providing such as housekeeping, warehouse, and security services, to facilitate site operations.
Inventory and Resource Management:
- Monitor office supply inventories and ensure the availability of Personal Protective Equipment (PPE) for visitors.
- Order office supplies and snacks through SAP Ariba and manage the inventory of office materials, shared technology, and PPE.
Travel and Relocation Coordination:
- Support the coordination of travel, lodging/housing, and relocation services for site personnel and visitors.
- Closely coordinate and collaborate with Mobility Business Coordinators, Travel Coordinators, International Project Worker Partners, Project Construction and Commissioning Manager, and designated relocation service providers to arrange housing, transport, and documentation for team members.
Records and Archives Management:
- Maintain accurate records, databases, filing systems, and archives in both electronic and hard copy formats.
- Manage filing systems and archives (digital and physical) and upload and maintain documents in SharePoint and other platforms to ensure data integrity and accessibility.
Team Engagement and Culture:
- Organize team activities and events to promote engagement and collaboration.
- Help foster a respectful, inclusive site culture that supports the well-being and productivity of all team members.
Tools & Systems
Microsoft Products: Teams, SharePoint, Excel, Word, PowerPoint, Outlook, Forms, CoPilot, and Loop
SAP: Reiwa (internal time entry), Fieldglass (external payroll), Ariba (purchasing)
Extended ECM (xECM – document management)
Bluebeam (blueprint viewing)
ServiceNow (IT ticketing)
Windows based PC, iPad, iPhone
REQUIREMENTS
- 5+ years of administrative experience, ideally in construction or project management
- Excellent written and verbal communication skills
- Demonstrated attention to detail in timekeeping and reporting activities.
- Proven ability to manage multiple responsibilities simultaneously in a fast-paced, dynamic workplace.
- Advanced aptitude for collecting, organizing, and maintaining records, reports, and documentation with precision.
Notes:
Monday to Friday 7:30am – 4:00pm Standard working hours will be restricted to 40-hours per week.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
PRIMARY DUTIES AND RESPONSIBILITIES
The Project Site Coordinator supports the Site Manager and the site team in construction trailer office operations and a range of administrative tasks, reporting administratively to the Site Manager and functionally to the Team Leader, HVDC Construction & Commissioning Site Support Team.
Project Site Administration and Coordination Responsibilities
Reporting and Documentation:
- Collect, organize, and manage reports detailing project progress.
- Assist in the preparation of progress, site, project, and management presentations to ensure stakeholders are kept informed.
- Compile, organize, and manage weekly reports, and prepare and distribute meeting minutes, reports, and documents.
- Track action items and deliverables related to topics discussed during attended meetings, maintaining clear and consistent communication.
- Draft communications, including emails, reports, and messages, to keep the team updated and informed.
Meeting Participation and Coordination:
- Participate in meetings, record and distribute minutes, and monitor the completion of assigned action items.
- Support Coordinator and Site Support team meetings by tracking action items from site meetings and following up as needed to ensure accountability and timely resolution.
Personnel Management, Onboarding, and Offboarding:
- Manage the onboarding and offboarding processes for project personnel, providing orientation and guidance for new employees joining the construction sites.
- Greet and prepare site visitors for site requirements, ensuring all necessary procedures are communicated.
- Maintain up-to-date lists of site team members and support Health, Safety, and Environment (HSE) with certification and emergency contact documentation.
Time Tracking and Record Maintenance:
- Track on-site client personnel timesheets and working hours, maintaining comprehensive records using tables, charts, and dashboards.
- Share this information with relevant departments as needed.
- Maintain an updated register of client personnel present on site, ensuring accurate and current tracking of all staff.
Administrative Support and Office Management:
- Perform general administrative duties, providing backup support during staff absences or periods of high workload.
- Maintain current delivery records and manage the sending and receiving of parcels, primarily through FedEx.
- Oversee the administration of living quarters, site vehicles, local transportation, offices, and facilities.
- Introduce personnel to administrative procedures and routines to ensure smooth integration into site operations.
Services and Contractor Coordination:
- Maintain regular and effective contact with local services suppliers and contractors, including those providing such as housekeeping, warehouse, and security services, to facilitate site operations.
Inventory and Resource Management:
- Monitor office supply inventories and ensure the availability of Personal Protective Equipment (PPE) for visitors.
- Order office supplies and snacks through SAP Ariba and manage the inventory of office materials, shared technology, and PPE.
Travel and Relocation Coordination:
- Support the coordination of travel, lodging/housing, and relocation services for site personnel and visitors.
- Closely coordinate and collaborate with Mobility Business Coordinators, Travel Coordinators, International Project Worker Partners, Project Construction and Commissioning Manager, and designated relocation service providers to arrange housing, transport, and documentation for team members.
Records and Archives Management:
- Maintain accurate records, databases, filing systems, and archives in both electronic and hard copy formats.
- Manage filing systems and archives (digital and physical) and upload and maintain documents in SharePoint and other platforms to ensure data integrity and accessibility.
Team Engagement and Culture:
- Organize team activities and events to promote engagement and collaboration.
- Help foster a respectful, inclusive site culture that supports the well-being and productivity of all team members.
Tools & Systems
Microsoft Products: Teams, SharePoint, Excel, Word, PowerPoint, Outlook, Forms, CoPilot, and Loop
SAP: Reiwa (internal time entry), Fieldglass (external payroll), Ariba (purchasing)
Extended ECM (xECM – document management)
Bluebeam (blueprint viewing)
ServiceNow (IT ticketing)
Windows based PC, iPad, iPhone
REQUIREMENTS
- 5+ years of administrative experience, ideally in construction or project management
- Excellent written and verbal communication skills
- Demonstrated attention to detail in timekeeping and reporting activities.
- Proven ability to manage multiple responsibilities simultaneously in a fast-paced, dynamic workplace.
- Advanced aptitude for collecting, organizing, and maintaining records, reports, and documentation with precision.
Notes:
Monday to Friday 7:30am – 4:00pm Standard working hours will be restricted to 40-hours per week.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Site Coordinator
Match your degree to the role description
Site Coordinator positions only qualify as H-1B specialty occupations when your degree field directly relates to the specific work. Construction management, civil engineering, or urban planning degrees carry weight; a general business degree often triggers a Request for Evidence from USCIS.
Pull prevailing wage data before negotiating
Use the OFLC Wage Search to look up the prevailing wage for Site Coordinator in your target metro before you get an offer. Your employer's LCA must certify a wage at or above that level, so knowing the floor protects you during salary discussions.
Target employers with active LCA filing history
Use Migrate Mate to find employers who have already filed Labor Condition Applications for Site Coordinator or closely related titles. Prior LCA filings signal an established HR process, which shortens your timeline from offer to petition.
Clarify the site's classification before accepting
Federal construction projects, military bases, and government-contracted sites can complicate H-1B sponsorship if the employer is a subcontractor placed at a third-party worksite. Ask HR whether the posting is covered by a government contract and confirm they've handled LCA worksite requirements before.
Document field certifications alongside your degree
OSHA 30-Hour cards, PMP credentials, and LEED certifications strengthen specialty occupation evidence for Site Coordinator petitions. Gather original certificates and employer letters that describe how each credential is required for your specific duties, not just preferred.
Confirm PERM timing if you want permanent residence
Site Coordinator roles typically qualify under EB-3 Skilled Worker, but your employer must file a PERM labor certification with DOL before sponsoring a green card. Ask during the offer stage whether the company has PERM experience, since the process runs 12 to 24 months before an I-140 petition can be filed.
Frequently Asked Questions
Does a Site Coordinator role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. If the job description requires a bachelor's degree in construction management, civil engineering, urban planning, or a directly related field, it can qualify. Roles where any bachelor's degree is acceptable, regardless of field, frequently receive Requests for Evidence from USCIS because the specialty occupation standard requires a specific degree nexus, not just a degree in general.
Which visa types are realistic for a Site Coordinator seeking U.S. sponsorship?
H-1B is the primary path if your role meets the specialty occupation definition. TN visa is available to Canadian and Mexican nationals if Site Coordinator is performed as an engineer or scientist under the USMCA profession list, but the classification requires careful framing. For longer-term options, EB-3 Skilled Worker sponsorship is common in construction and facilities management, though PERM labor certification adds 12 to 24 months before an I-140 can be filed with USCIS.
How do I find employers who actively sponsor Site Coordinator roles?
Browse Site Coordinator listings on Migrate Mate, which shows employers with verified sponsorship history for this title. That way you're applying to companies that have already built internal processes for LCA filings and H-1B petitions, rather than asking an employer to start from scratch after you've already received an offer.
Does working on a government-contracted construction site affect my H-1B petition?
Yes, it can. When a Site Coordinator is placed at a third-party government worksite as a subcontractor, the employer must list that specific location on the LCA and post notices there. If you rotate across multiple project sites, each worksite may require its own LCA amendment if it falls outside the metropolitan statistical area covered by the original certified LCA. Confirm with your employer's HR team before the petition is filed.
Does a three-year Australian or international bachelor's degree qualify for H-1B specialty occupation?
USCIS generally accepts a three-year bachelor's degree as equivalent to a U.S. four-year degree when a credential evaluation confirms it. For Site Coordinator roles, the field of study matters as much as the duration. A three-year degree in construction management or civil engineering from a recognized institution carries more weight than a four-year general degree, provided the credential evaluation comes from a NACES-member evaluator. Submit the evaluation with the I-129 petition.
What is the prevailing wage requirement for sponsored Site Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.