H-1B Visa Administrative Assistant Jobs
Administrative Assistant roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a specific field such as business administration, communications, or information systems. Employers in healthcare, finance, and higher education are among the most active sponsors for this occupation code.
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Get Access To All JobsNATURE OF WORK
The Division of Administrative Services (DAS) is seeking a highly qualified professional to serve as an Administrative Services Manager 1 within the Asset, Fleet, and Purchasing Section. Operating under administrative supervision, this advanced-level supervisory position is responsible for directing and overseeing the execution of both simple and complex contracts, procurement functions, and fleet and asset operations for various agencies under the Department of Homeland Security as well as the DAS itself. The successful candidate will ensure that all departmental activities remain in strict compliance with state laws, rules, and all applicable organizational policies and guidelines.
In this role, you will manage the end-to-end procurement lifecycle by writing, reviewing, publishing, evaluating, and awarding bids for goods and services within assigned timeframes. You will actively monitor and maintain awarded contracts throughout their duration to guarantee that customer agencies, facilities, and vendors remain in full compliance with all terms and conditions. Key duties include assigning work projects to team members, tracking and ensuring tasks are complete, reviewing and approving contracts before AG approval, and conducting thorough market research to source cost-effective goods. Implements and writes changes to contracts for renewal, price adjustment or changes to other terms and conditions. To support fiscal planning, you will project annual quantities, coordinate deliveries, and communicate projected costs directly to the fiscal section to secure proper funding.
Additionally, this position carries vital oversight and administrative authority. You will serve as an authorized purchasing card (P-Card) holder and utilize the wvOASIS system to review and approve purchasing, asset, and fleet documents, including requests for quotations (RFQs) drafted by customer facilities prior to publishing. Finally, a significant portion of this role involves leadership and professional development, as you will directly manage, train, and support DAS Asset, Fleet, and Purchasing staff, along with customer agency personnel, in all relevant procedural processes.
MINIMUM QUALIFICATIONS
Training: Graduation from a regionally accredited college or university with a degree in the area of assignment.
Substitution: Experience as described below may substitute for the training requirement on a year-for-year basis.
Experience: Four years of full-time or equivalent part-time paid administrative or supervisory experience in the area of assignment.
Special Requirement: A valid driver's license may be required.
OTHER INFORMATION
Approved Special Agency Substitution: Four (4) years of full-time or equivalent part-time paid administrative, professional, supervisory and/or lead work experience. OR A Master's degree from a regionally accredited college or university may substitute for two (2) years of the required experience.
NATURE OF WORK
The Division of Administrative Services (DAS) is seeking a highly qualified professional to serve as an Administrative Services Manager 1 within the Asset, Fleet, and Purchasing Section. Operating under administrative supervision, this advanced-level supervisory position is responsible for directing and overseeing the execution of both simple and complex contracts, procurement functions, and fleet and asset operations for various agencies under the Department of Homeland Security as well as the DAS itself. The successful candidate will ensure that all departmental activities remain in strict compliance with state laws, rules, and all applicable organizational policies and guidelines.
In this role, you will manage the end-to-end procurement lifecycle by writing, reviewing, publishing, evaluating, and awarding bids for goods and services within assigned timeframes. You will actively monitor and maintain awarded contracts throughout their duration to guarantee that customer agencies, facilities, and vendors remain in full compliance with all terms and conditions. Key duties include assigning work projects to team members, tracking and ensuring tasks are complete, reviewing and approving contracts before AG approval, and conducting thorough market research to source cost-effective goods. Implements and writes changes to contracts for renewal, price adjustment or changes to other terms and conditions. To support fiscal planning, you will project annual quantities, coordinate deliveries, and communicate projected costs directly to the fiscal section to secure proper funding.
Additionally, this position carries vital oversight and administrative authority. You will serve as an authorized purchasing card (P-Card) holder and utilize the wvOASIS system to review and approve purchasing, asset, and fleet documents, including requests for quotations (RFQs) drafted by customer facilities prior to publishing. Finally, a significant portion of this role involves leadership and professional development, as you will directly manage, train, and support DAS Asset, Fleet, and Purchasing staff, along with customer agency personnel, in all relevant procedural processes.
MINIMUM QUALIFICATIONS
Training: Graduation from a regionally accredited college or university with a degree in the area of assignment.
Substitution: Experience as described below may substitute for the training requirement on a year-for-year basis.
Experience: Four years of full-time or equivalent part-time paid administrative or supervisory experience in the area of assignment.
Special Requirement: A valid driver's license may be required.
OTHER INFORMATION
Approved Special Agency Substitution: Four (4) years of full-time or equivalent part-time paid administrative, professional, supervisory and/or lead work experience. OR A Master's degree from a regionally accredited college or university may substitute for two (2) years of the required experience.
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Administrative Assistant
Verify your degree field matches the role
H-1B approval for Administrative Assistant roles hinges on the specialty occupation requirement. Your degree must align directly with the position's duties. A business administration or communications degree is far stronger than a general studies credential when USCIS evaluates your petition.
Target industries with consistent LCA filings
Universities, hospitals, and large financial institutions file LCAs for Administrative Assistant roles far more reliably than small businesses. Search Migrate Mate to filter employers by verified H-1B filing history, so you're applying where sponsorship is already established practice.
Confirm the job description specifies degree requirements
Before applying, check that the posting explicitly requires a bachelor's degree in a related field, not just prefers one. USCIS scrutinizes Administrative Assistant petitions closely, and a vague job description is one of the most common reasons for a Request for Evidence.
Ask employers about LCA wage levels early
Employers must certify your offered wage meets the prevailing wage on the Labor Condition Application. Use the OFLC Wage Search to look up wage levels for your metro area before negotiating, so you understand the floor your employer is legally required to meet.
Document specialized software or clearance skills
Administrative Assistant roles with database management, ERP systems, or security clearance components are easier to frame as specialty occupations. Gather certifications, training records, or employer letters that show your position requires specialized knowledge beyond routine clerical work.
Start the H-1B process before your OPT expires
If you're on OPT, the H-1B cap registration window opens in March for an October 1 start date. Missing it means waiting a full year. Confirm your employer is ready to file and has internal HR or legal support lined up well before the registration deadline.
H-1B Visa Administrative Assistant: Frequently Asked Questions
Can an Administrative Assistant role qualify as a specialty occupation for H-1B purposes?
Yes, but it requires careful framing. USCIS requires the position to normally demand a bachelor's degree in a specific field. Administrative Assistant roles tied to specialized functions, such as legal administration, healthcare coordination, or financial operations, are more likely to meet this standard than general office support positions. The job description and your degree field both factor into the determination.
Which employers are most likely to sponsor H-1B visas for Administrative Assistants?
Universities, large hospital systems, government contractors, and multinational corporations sponsor Administrative Assistant roles with the most consistency. These organizations have established immigration infrastructure and file Labor Condition Applications regularly for this occupation. You can browse employers with verified H-1B filing history for Administrative Assistant roles on Migrate Mate to narrow your search before applying.
What documentation strengthens an H-1B petition for an Administrative Assistant position?
A detailed job description that ties each duty to a specific degree field is the most important document. Supplementary evidence includes your official transcripts, any professional certifications in systems or platforms the role requires, and an employer letter explaining why a bachelor's degree in a specific discipline is necessary. O*NET can help you understand how the occupation is classified, which your employer's attorney may reference in the petition.
Does the H-1B cap affect Administrative Assistant sponsorship timelines?
For most private-sector Administrative Assistant roles, yes. Your employer must enter the annual cap lottery, which opens each March for an October 1 start date. If not selected, you'd need to wait for the following year's registration. Roles at universities and qualifying nonprofit research organizations are cap-exempt, meaning the employer can file at any time without waiting for a lottery slot.
What prevailing wage level applies to Administrative Assistant H-1B filings?
The DOL assigns wage levels based on complexity of duties, supervision, and independent judgment. Administrative Assistant petitions typically fall at Level 1 or Level 2, though specialized roles with significant autonomy may reach Level 3. Your employer certifies the offered wage on the LCA before filing with USCIS. Use the OFLC Wage Search to look up the prevailing wage for your specific metropolitan area and occupation code before accepting an offer.