H-1B Visa Administrative Assistant Jobs
Administrative Assistant roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a specific field such as business administration, communications, or information systems. Employers in healthcare, finance, and higher education are among the most active sponsors for this occupation code.
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Get Access To All JobsThe Birmingham office of Clark Hill PLC is seeking a Legal Administrative Assistant (LAA) to support its Litigation attorneys. The ideal candidate will be proficient with Microsoft Office including Outlook, Word and Excel, including the use of styles and the creation and formatting of complex documents. This position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys. This is a 37.5 hour per week, non-exempt, hybrid position with an in-office requirement of 3 days/week. The hybrid schedule is available after 90 days of employment.
RESPONSIBILITIES / JOB DUTIES:
- Provides general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements.
- Provides administrative and litigation assistance to assigned attorneys and LAA Team.
- Draft and proofread correspondence and legal documents, such as pleadings and contracts.
- Responsible for time entries.
- Creates letters, memos and reports as required. Prepare and distribute office correspondence.
- Enters conflict information into the system for the purpose of running conflict checks for new clients and opening of new matters.
- Understands and delivers on the needs of the internal customers.
- Completes and submits check request forms.
- Communicates with clients and witnesses to schedule meetings, interviews, and depositions.
- Train on various technology applications used across the firm as needed.
- Manages, organizes, and maintains documents in paper and/or electronic filing systems.
- Electronically files pleadings with the appropriate court system.
- Provides documentation, as required, to clients and opposing Counsel.
- Manages incoming phone calls and inquiries.
- Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, and paralegals, and other related tasks.
SKILLS, ABILITIES and CAPABILITIES REQUIRED:
- Effective verbal, non-verbal and written communication skills.
- Effective and supportive teamwork and collaboration capabilities.
- Good prioritization and attention to detail capabilities.
- Exhibits strong initiative as an individual and as a team member.
- Able to anticipate, diffuse and effectively resolve disagreements.
- Strong personal resilience.
- Knows what attorneys do and understands how to effectively deliver services within their needs and preferences.
- Knows how the firm works and how to get things done.
- Is dedicated to consistently meeting the expectations and requirements of the internal customers.
- Highly competent in MS Office applications and other legal software as required.
EDUCATION / EXPERIENCE:
- High school diploma or GED equivalent required.
- Three (3) to five (5) years of prior successful experience as a litigation Legal Secretary is required.
The salary range at the time of posting is approximately $60K-$70K annually, depending on experience and based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.
Clark Hill is an AmLaw 200 law firm with 30 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
The Birmingham office of Clark Hill PLC is seeking a Legal Administrative Assistant (LAA) to support its Litigation attorneys. The ideal candidate will be proficient with Microsoft Office including Outlook, Word and Excel, including the use of styles and the creation and formatting of complex documents. This position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys. This is a 37.5 hour per week, non-exempt, hybrid position with an in-office requirement of 3 days/week. The hybrid schedule is available after 90 days of employment.
RESPONSIBILITIES / JOB DUTIES:
- Provides general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements.
- Provides administrative and litigation assistance to assigned attorneys and LAA Team.
- Draft and proofread correspondence and legal documents, such as pleadings and contracts.
- Responsible for time entries.
- Creates letters, memos and reports as required. Prepare and distribute office correspondence.
- Enters conflict information into the system for the purpose of running conflict checks for new clients and opening of new matters.
- Understands and delivers on the needs of the internal customers.
- Completes and submits check request forms.
- Communicates with clients and witnesses to schedule meetings, interviews, and depositions.
- Train on various technology applications used across the firm as needed.
- Manages, organizes, and maintains documents in paper and/or electronic filing systems.
- Electronically files pleadings with the appropriate court system.
- Provides documentation, as required, to clients and opposing Counsel.
- Manages incoming phone calls and inquiries.
- Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, and paralegals, and other related tasks.
SKILLS, ABILITIES and CAPABILITIES REQUIRED:
- Effective verbal, non-verbal and written communication skills.
- Effective and supportive teamwork and collaboration capabilities.
- Good prioritization and attention to detail capabilities.
- Exhibits strong initiative as an individual and as a team member.
- Able to anticipate, diffuse and effectively resolve disagreements.
- Strong personal resilience.
- Knows what attorneys do and understands how to effectively deliver services within their needs and preferences.
- Knows how the firm works and how to get things done.
- Is dedicated to consistently meeting the expectations and requirements of the internal customers.
- Highly competent in MS Office applications and other legal software as required.
EDUCATION / EXPERIENCE:
- High school diploma or GED equivalent required.
- Three (3) to five (5) years of prior successful experience as a litigation Legal Secretary is required.
The salary range at the time of posting is approximately $60K-$70K annually, depending on experience and based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.
Clark Hill is an AmLaw 200 law firm with 30 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
See all 22,725+ H-1B Visa Administrative Assistant Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Administrative Assistant
Verify your degree field matches the role
H-1B approval for Administrative Assistant roles hinges on the specialty occupation requirement. Your degree must align directly with the position's duties. A business administration or communications degree is far stronger than a general studies credential when USCIS evaluates your petition.
Target industries with consistent LCA filings
Universities, hospitals, and large financial institutions file LCAs for Administrative Assistant roles far more reliably than small businesses. Search Migrate Mate to filter employers by verified H-1B filing history, so you're applying where sponsorship is already established practice.
Confirm the job description specifies degree requirements
Before applying, check that the posting explicitly requires a bachelor's degree in a related field, not just prefers one. USCIS scrutinizes Administrative Assistant petitions closely, and a vague job description is one of the most common reasons for a Request for Evidence.
Ask employers about LCA wage levels early
Employers must certify your offered wage meets the prevailing wage on the Labor Condition Application. Use the OFLC Wage Search to look up wage levels for your metro area before negotiating, so you understand the floor your employer is legally required to meet.
Document specialized software or clearance skills
Administrative Assistant roles with database management, ERP systems, or security clearance components are easier to frame as specialty occupations. Gather certifications, training records, or employer letters that show your position requires specialized knowledge beyond routine clerical work.
Start the H-1B process before your OPT expires
If you're on OPT, the H-1B cap registration window opens in March for an October 1 start date. Missing it means waiting a full year. Confirm your employer is ready to file and has internal HR or legal support lined up well before the registration deadline.
H-1B Visa Administrative Assistant: Frequently Asked Questions
Can an Administrative Assistant role qualify as a specialty occupation for H-1B purposes?
Yes, but it requires careful framing. USCIS requires the position to normally demand a bachelor's degree in a specific field. Administrative Assistant roles tied to specialized functions, such as legal administration, healthcare coordination, or financial operations, are more likely to meet this standard than general office support positions. The job description and your degree field both factor into the determination.
Which employers are most likely to sponsor H-1B visas for Administrative Assistants?
Universities, large hospital systems, government contractors, and multinational corporations sponsor Administrative Assistant roles with the most consistency. These organizations have established immigration infrastructure and file Labor Condition Applications regularly for this occupation. You can browse employers with verified H-1B filing history for Administrative Assistant roles on Migrate Mate to narrow your search before applying.
What documentation strengthens an H-1B petition for an Administrative Assistant position?
A detailed job description that ties each duty to a specific degree field is the most important document. Supplementary evidence includes your official transcripts, any professional certifications in systems or platforms the role requires, and an employer letter explaining why a bachelor's degree in a specific discipline is necessary. O*NET can help you understand how the occupation is classified, which your employer's attorney may reference in the petition.
Does the H-1B cap affect Administrative Assistant sponsorship timelines?
For most private-sector Administrative Assistant roles, yes. Your employer must enter the annual cap lottery, which opens each March for an October 1 start date. If not selected, you'd need to wait for the following year's registration. Roles at universities and qualifying nonprofit research organizations are cap-exempt, meaning the employer can file at any time without waiting for a lottery slot.
What prevailing wage level applies to Administrative Assistant H-1B filings?
The DOL assigns wage levels based on complexity of duties, supervision, and independent judgment. Administrative Assistant petitions typically fall at Level 1 or Level 2, though specialized roles with significant autonomy may reach Level 3. Your employer certifies the offered wage on the LCA before filing with USCIS. Use the OFLC Wage Search to look up the prevailing wage for your specific metropolitan area and occupation code before accepting an offer.