H-1B Visa Billing Specialist Jobs
Billing Specialist roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in accounting, finance, or a related field. Employers in healthcare, SaaS, and professional services regularly file LCAs for these roles. The annual H-1B cap and lottery mean timing your job search around the April registration window matters.
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Get Access To All JobsINTRODUCTION
The work we do has an impact on millions of lives, and you can be a part of it. We help protect our customers against life’s uncertainties. Regardless of where you work within the company, you’ll be helping provide protection and peace of mind when our customers need it most.
ROLE AND RESPONSIBILITIES
The Administrative & Billing Specialist is responsible for supporting daily business operations through administrative, billing, organizational, and operational support activities. This role helps ensure accurate recordkeeping, timely processing of information, effective communication, and coordination across departments. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple responsibilities in a fast-paced environment.
Essential Functions:
- Provides administrative and operational support to department leadership and team members
- Assists with data entry, document processing, reporting and general office administration
- Supports billing, payment tracking, and reconciliation activities
- Communicates with internal departments, customers, vendors, and business partners regarding administrative matters
- Coordinates and processes incoming paperwork, contracts, and related documentation
- Ensures compliance with billing standards and internal controls
- Maintains customer and account information within company systems
- Collaborates with team members and other departments to resolve administrative, billing and operational matters and improve processes and systems
- Assists with reporting, auditing, and quality control reviews to ensure accuracy and compliance
- Creates invoices (via import and manual) for all incoming contracts received
- Deposits check payments to the bank
- Applies payments to invoices in accounting system
- Audits contracts, DMS sales and invoice transactions
- Maintains confidentiality of sensitive business and customer information
- Prepares and distributes correspondence, reports, statements, and other business communications
- Adds Customers and Item Codes into accounting system as needed
- Runs Monthly Statements once contracts are balanced
- Supports month-end administrative processes and reporting activities
- Prints all Monthly Statements, sorts, and reviews
- Helps identify process improvements and supports implementation of operational efficiencies
- Monitors and analyzes data to identify trends and variances
- Emails/mails out monthly statements to Agents and Dealers
- Strives to enforce and live Portfolio’s Philosophy each and every day
- Takes ownership of changes and personally responsible for managing change in an upbeat positive manner
- Supports budgeting, forecasting, and financial planning activities
- Performs various non-essential duties outside of primary job responsibilities as part of a cross-functional and lean team member
- Assists with After-Hours Stolen Vehicle Recovery: Periodically assist in the recovery of stolen vehicles outside of regular business hours. This responsibility is expected to occur infrequently and will be scheduled or requested on an as-needed basis. Associates who perform this duty will receive a minimum of two (2) hours of overtime pay for each occurrence, in accordance with California labor laws
- Performs various non-essential duties outside of primary job responsibilities as part of a cross-functional and lean team member
EDUCATION AND QUALIFICATION REQUIREMENTS:
- Strong computer skills including proficiency with Microsoft Office and Billing or Accounting Software
- High School diploma or equivalent
- 2+ years of experience in administration and customer service
PREFERRED SKILLS AND EXPERIENCE:
- Some college, bachelor's degree preferred
- Excellent customer service skills
- Well-developed organizational skills and the ability to successfully manage multiple issues and demands
- Excellent communication skills, both verbal and written
- Previous accounts receivable or accounts payable experience
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:
- Vision acuity required to include close vision, color vision, distant vision, and the ability to adjust focus
- Ability to grasp objects such as a telephone or computer mouse, finger dexterity to use a keyboard, calculator, and standard office equipment
- Ability to walk, stand, reach with hands and arms; stoop, kneel, crouch, and lift up to 25 pounds
- Ability to frequently sit for extended periods of time
- Ability to hear and talk, both in person and by phone
- Ability to spend extended hours in front of a computer screen
EMPLOYEE BENEFITS:
We aim to protect the wellbeing of our employees and their families with a broad benefits offering. In addition to offering comprehensive health, dental and vision insurance, we support emotional wellbeing through mental health benefits and an employee assistance program. Work/life balance is important and Protective offers a variety of paid time away benefits (e.g., paid time off, paid parental leave, short-term disability, and a cultural observance day). The financial health of our employees is just as important as physical and emotional health. Some of the financial wellbeing benefits include contributions to healthcare accounts, a pension plan, and a 401(k) plan with Company matching. All employees are encouraged to protect their overall wellbeing by engaging in ProHealth Rewards, Protective’s platform to improve wellbeing while earning cash rewards.
Eligibility for certain benefits may vary by position in accordance with the terms of the Company’s benefit plans.
ACCOMMODATIONS FOR APPLICANTS WITH A DISABILITY:
If you require an accommodation to complete the application and recruitment process due to a disability, please email eric.hess@protective.com. This information will be held in confidence and used only to determine an appropriate accommodation for the application and recruitment process.
Please note that the above email is solely for individuals with disabilities requesting an accommodation. General employment questions should not be sent through this process.
EQUAL OPPORTUNITY EMPLOYER:
We are proud to be an equal opportunity employer committed to being inclusive and attracting, retaining, and growing an inclusive workforce.
INTRODUCTION
The work we do has an impact on millions of lives, and you can be a part of it. We help protect our customers against life’s uncertainties. Regardless of where you work within the company, you’ll be helping provide protection and peace of mind when our customers need it most.
ROLE AND RESPONSIBILITIES
The Administrative & Billing Specialist is responsible for supporting daily business operations through administrative, billing, organizational, and operational support activities. This role helps ensure accurate recordkeeping, timely processing of information, effective communication, and coordination across departments. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple responsibilities in a fast-paced environment.
Essential Functions:
- Provides administrative and operational support to department leadership and team members
- Assists with data entry, document processing, reporting and general office administration
- Supports billing, payment tracking, and reconciliation activities
- Communicates with internal departments, customers, vendors, and business partners regarding administrative matters
- Coordinates and processes incoming paperwork, contracts, and related documentation
- Ensures compliance with billing standards and internal controls
- Maintains customer and account information within company systems
- Collaborates with team members and other departments to resolve administrative, billing and operational matters and improve processes and systems
- Assists with reporting, auditing, and quality control reviews to ensure accuracy and compliance
- Creates invoices (via import and manual) for all incoming contracts received
- Deposits check payments to the bank
- Applies payments to invoices in accounting system
- Audits contracts, DMS sales and invoice transactions
- Maintains confidentiality of sensitive business and customer information
- Prepares and distributes correspondence, reports, statements, and other business communications
- Adds Customers and Item Codes into accounting system as needed
- Runs Monthly Statements once contracts are balanced
- Supports month-end administrative processes and reporting activities
- Prints all Monthly Statements, sorts, and reviews
- Helps identify process improvements and supports implementation of operational efficiencies
- Monitors and analyzes data to identify trends and variances
- Emails/mails out monthly statements to Agents and Dealers
- Strives to enforce and live Portfolio’s Philosophy each and every day
- Takes ownership of changes and personally responsible for managing change in an upbeat positive manner
- Supports budgeting, forecasting, and financial planning activities
- Performs various non-essential duties outside of primary job responsibilities as part of a cross-functional and lean team member
- Assists with After-Hours Stolen Vehicle Recovery: Periodically assist in the recovery of stolen vehicles outside of regular business hours. This responsibility is expected to occur infrequently and will be scheduled or requested on an as-needed basis. Associates who perform this duty will receive a minimum of two (2) hours of overtime pay for each occurrence, in accordance with California labor laws
- Performs various non-essential duties outside of primary job responsibilities as part of a cross-functional and lean team member
EDUCATION AND QUALIFICATION REQUIREMENTS:
- Strong computer skills including proficiency with Microsoft Office and Billing or Accounting Software
- High School diploma or equivalent
- 2+ years of experience in administration and customer service
PREFERRED SKILLS AND EXPERIENCE:
- Some college, bachelor's degree preferred
- Excellent customer service skills
- Well-developed organizational skills and the ability to successfully manage multiple issues and demands
- Excellent communication skills, both verbal and written
- Previous accounts receivable or accounts payable experience
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:
- Vision acuity required to include close vision, color vision, distant vision, and the ability to adjust focus
- Ability to grasp objects such as a telephone or computer mouse, finger dexterity to use a keyboard, calculator, and standard office equipment
- Ability to walk, stand, reach with hands and arms; stoop, kneel, crouch, and lift up to 25 pounds
- Ability to frequently sit for extended periods of time
- Ability to hear and talk, both in person and by phone
- Ability to spend extended hours in front of a computer screen
EMPLOYEE BENEFITS:
We aim to protect the wellbeing of our employees and their families with a broad benefits offering. In addition to offering comprehensive health, dental and vision insurance, we support emotional wellbeing through mental health benefits and an employee assistance program. Work/life balance is important and Protective offers a variety of paid time away benefits (e.g., paid time off, paid parental leave, short-term disability, and a cultural observance day). The financial health of our employees is just as important as physical and emotional health. Some of the financial wellbeing benefits include contributions to healthcare accounts, a pension plan, and a 401(k) plan with Company matching. All employees are encouraged to protect their overall wellbeing by engaging in ProHealth Rewards, Protective’s platform to improve wellbeing while earning cash rewards.
Eligibility for certain benefits may vary by position in accordance with the terms of the Company’s benefit plans.
ACCOMMODATIONS FOR APPLICANTS WITH A DISABILITY:
If you require an accommodation to complete the application and recruitment process due to a disability, please email eric.hess@protective.com. This information will be held in confidence and used only to determine an appropriate accommodation for the application and recruitment process.
Please note that the above email is solely for individuals with disabilities requesting an accommodation. General employment questions should not be sent through this process.
EQUAL OPPORTUNITY EMPLOYER:
We are proud to be an equal opportunity employer committed to being inclusive and attracting, retaining, and growing an inclusive workforce.
See all 582+ H-1B Visa Billing Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Billing Specialist Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Billing Specialist
Verify your degree supports specialty occupation
Billing Specialist petitions get RFEs when the degree field is too broad. Pull your official transcripts and confirm your coursework maps directly to accounting, finance, or business administration before applying to H-1B roles.
Check LCA filings for billing roles
Use OFLC Wage Search to filter Labor Condition Applications by SOC code 43-3021, which covers billing and posting clerks. Employers with recent certified LCAs have already cleared the DOL prevailing-wage step for your exact role type.
Target healthcare and SaaS billing departments
Hospital systems, medical billing companies, and subscription SaaS firms file H-1B petitions for Billing Specialists far more consistently than general staffing firms. Focus your search on Migrate Mate, which filters employers by verified H-1B filing history.
Confirm the offered wage meets prevailing wage
Before signing an offer, cross-reference the salary against the Level I or Level II wage for SOC 43-3021 in your metro area using OFLC Wage Search. A wage below prevailing level will cause the LCA to fail before USCIS even sees the petition.
Ask employers about cap-exempt entity status
Universities, nonprofit research institutions, and government-affiliated organizations are cap-exempt, meaning your H-1B petition skips the lottery entirely. Billing roles at hospital systems affiliated with academic medical centers may qualify, so ask HR directly before the registration window opens.
Time your offer letter for premium processing
USCIS offers premium processing on I-129 petitions, currently adjudicated within 15 business days. If your OPT or current status expires before October 1, ask your employer to file with premium processing to avoid a gap in work authorization.
H-1B Visa Billing Specialist: Frequently Asked Questions
Does a Billing Specialist role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. USCIS requires the role to normally require at least a bachelor's degree in a specific field such as accounting, finance, or business administration. Generic billing clerk roles often fail this test, but Billing Specialist positions requiring revenue cycle analysis, healthcare coding compliance, or ERP system management are regularly approved when the employer documents the degree requirement clearly in the petition.
Which industries sponsor H-1B visas most often for Billing Specialists?
Healthcare systems, medical billing organizations, SaaS companies with subscription revenue models, and large professional services firms file LCAs for Billing Specialists with measurable frequency. These employers handle complex billing operations that justify the specialty occupation classification. You can search for employers with verified H-1B filing history in these sectors directly on Migrate Mate to identify which companies are actively hiring and sponsoring.
What SOC code applies to Billing Specialist roles and why does it matter?
Most Billing Specialist positions are classified under SOC code 43-3021, covering billing and posting clerks, or in some cases 43-3031 for bookkeeping roles. The SOC code determines which prevailing wage level your employer must certify on the LCA before filing with USCIS. If your duties include financial analysis or system administration, the employer may legitimately argue a higher SOC code applies, which changes the wage requirement and the specialty occupation argument.
Can a Billing Specialist job offer arrive after the H-1B registration window?
Yes, and it's more common than you'd expect. H-1B registration opens in March each year, but employers can submit petitions for cap-exempt workers year-round. If you're working at a cap-exempt institution or already hold an approved H-1B through a prior employer, transfers don't require a new lottery slot. For cap-subject positions, an offer after March means waiting until the following registration cycle unless premium processing is available for your situation.
What documents should a Billing Specialist gather before starting an H-1B job search?
Compile your official degree transcripts showing a major in accounting, finance, or a related field, along with any professional certifications such as Certified Professional Biller credentials. If your degree is from outside the U.S., get a credential evaluation from a NACES-member organization before applying. Having an O*NET occupation profile printout for SOC 43-3021 can also help employers and their immigration counsel build the specialty occupation argument in the I-129 petition.