H-1B Visa Data Entry Specialist Jobs
Data Entry Specialist jobs can qualify for H-1B visa sponsorship when the role requires a bachelor's degree in a specific field such as information systems, business administration, or health informatics. Employers filing an LCA with DOL must certify a prevailing wage, and your petition covers up to three years with one extension available.
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Get Access To All JobsJob Title: Project Assistant & Data Entry Specialist
Job Location: 100% remote work
Duration: 6+ Months (High Chances of extension)
Payrate: $32/hr on W2
Position Summary
We are seeking a detail-oriented Project Assistant & Data Entry Specialist to provide project, administrative, and data support for a fast-paced team. This role will assist with data entry, reporting, project coordination, documentation, and process improvement initiatives. The ideal candidate is highly organized, proficient in Microsoft Excel and Outlook, and capable of managing multiple priorities while maintaining a high degree of accuracy. The position supports project managers and business teams by maintaining records, tracking project activities, monitoring project status, and providing administrative and analytical support to ensure successful execution of projects and operational initiatives.
Key Responsibilities
- Enter, validate, maintain, and audit data across spreadsheets, databases, and reporting tools.
- Review and correct data entry errors and verify information against source documents.
- Generate, maintain, and distribute recurring Excel-based reports.
- Maintain project notes, databases, documentation, and other project records.
- Provide administrative and logistics support to project managers and project team members.
- Assist with project planning, tracking, timelines, and status reporting.
- Help identify, track, and resolve project issues through collaboration with stakeholders.
- Monitor project activities and communicate status updates to project teams and project managers.
- Assist with budget tracking, research, and analytical support activities.
- Support project risk management activities and help document areas of risk and mitigation plans.
- Review and audit logs, reports, and completed work to ensure accuracy and compliance with established procedures.
- Support process improvement initiatives, system enhancements, testing activities, and documentation updates.
- Organize and manage email communications, project files, and supporting documentation.
- Handle confidential and sensitive information with discretion and professionalism.
- Document and share team learnings, best practices, and process updates.
- Collaborate effectively with cross-functional teams to meet project milestones and business objectives.
Required Qualifications
- High School Diploma or GED required.
- 5-7 years of experience in administrative support, project coordination, data entry, reporting, or related fields.
- Strong proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
- Experience maintaining records, reports, and documentation with a high degree of accuracy.
- Ability to manage multiple assignments and prioritize competing deadlines.
Key Skills
- Attention to Detail: Consistently follows detailed processes with accuracy and precision.
- Computer & Excel Proficiency: Demonstrated expertise in Excel, including formulas, data validation, reporting, and data analysis.
- Communication Skills: Strong verbal and written communication skills with the ability to effectively interact with team members and stakeholders.
- Analytical & Problem-Solving Skills: Ability to identify discrepancies, investigate issues, and support resolution efforts.
- Organization & Time Management: Strong organizational skills with the ability to work independently and manage multiple priorities.
- Confidentiality & Professionalism: Maintains confidentiality and exercises sound judgment when handling sensitive information.
- Collaboration: Works effectively within a team environment, supports colleagues, and contributes to shared goals and objectives.
Job Title: Project Assistant & Data Entry Specialist
Job Location: 100% remote work
Duration: 6+ Months (High Chances of extension)
Payrate: $32/hr on W2
Position Summary
We are seeking a detail-oriented Project Assistant & Data Entry Specialist to provide project, administrative, and data support for a fast-paced team. This role will assist with data entry, reporting, project coordination, documentation, and process improvement initiatives. The ideal candidate is highly organized, proficient in Microsoft Excel and Outlook, and capable of managing multiple priorities while maintaining a high degree of accuracy. The position supports project managers and business teams by maintaining records, tracking project activities, monitoring project status, and providing administrative and analytical support to ensure successful execution of projects and operational initiatives.
Key Responsibilities
- Enter, validate, maintain, and audit data across spreadsheets, databases, and reporting tools.
- Review and correct data entry errors and verify information against source documents.
- Generate, maintain, and distribute recurring Excel-based reports.
- Maintain project notes, databases, documentation, and other project records.
- Provide administrative and logistics support to project managers and project team members.
- Assist with project planning, tracking, timelines, and status reporting.
- Help identify, track, and resolve project issues through collaboration with stakeholders.
- Monitor project activities and communicate status updates to project teams and project managers.
- Assist with budget tracking, research, and analytical support activities.
- Support project risk management activities and help document areas of risk and mitigation plans.
- Review and audit logs, reports, and completed work to ensure accuracy and compliance with established procedures.
- Support process improvement initiatives, system enhancements, testing activities, and documentation updates.
- Organize and manage email communications, project files, and supporting documentation.
- Handle confidential and sensitive information with discretion and professionalism.
- Document and share team learnings, best practices, and process updates.
- Collaborate effectively with cross-functional teams to meet project milestones and business objectives.
Required Qualifications
- High School Diploma or GED required.
- 5-7 years of experience in administrative support, project coordination, data entry, reporting, or related fields.
- Strong proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
- Experience maintaining records, reports, and documentation with a high degree of accuracy.
- Ability to manage multiple assignments and prioritize competing deadlines.
Key Skills
- Attention to Detail: Consistently follows detailed processes with accuracy and precision.
- Computer & Excel Proficiency: Demonstrated expertise in Excel, including formulas, data validation, reporting, and data analysis.
- Communication Skills: Strong verbal and written communication skills with the ability to effectively interact with team members and stakeholders.
- Analytical & Problem-Solving Skills: Ability to identify discrepancies, investigate issues, and support resolution efforts.
- Organization & Time Management: Strong organizational skills with the ability to work independently and manage multiple priorities.
- Confidentiality & Professionalism: Maintains confidentiality and exercises sound judgment when handling sensitive information.
- Collaboration: Works effectively within a team environment, supports colleagues, and contributes to shared goals and objectives.
See all H-1B Visa Data Entry Specialist Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Data Entry Specialist
Frame your degree for specialty occupation
Data entry roles qualify as a specialty occupation only when the position genuinely requires a bachelor's degree in a directly related field. Pull the O*NET profile for your target job title and document how your degree matches the stated knowledge requirements before applying.
Verify prevailing wages before salary negotiations
Use the OFLC Wage Search to look up the prevailing wage for Data Entry Specialist roles in your target city before you receive an offer. Employers must certify this wage on the LCA, so knowing the floor stops you from negotiating below what USCIS will accept.
Target employers with LCA filing history
Search Migrate Mate to identify employers with verified H-1B LCA filing history for data-focused roles. Companies that have filed for similar positions already understand the specialty occupation documentation burden, cutting weeks off your petition timeline.
Confirm each worksite gets its own LCA
If your role involves work at a client site or multiple office locations, each worksite requires its own certified LCA from DOL. Raise this with your employer before the I-129 is drafted so there are no amendments or delays after USCIS receives the petition.
File or extend during OPT before cap selection
If you're on OPT and your employer wants to sponsor you, your cap-gap protection only activates once USCIS receives a timely I-129 filing. Coordinate with HR so the petition submission and your OPT end date are aligned, and confirm your cap-gap status through USCIS before your EAD expires.
Document degree-to-role alignment in writing
USCIS may issue a Request for Evidence questioning whether a data entry position genuinely requires a bachelor's degree. Ask your employer to include a detailed position description in the I-129 package showing how your specific duties, not just the job title, require specialized academic knowledge.
H-1B Visa Data Entry Specialist: Frequently Asked Questions
Does a Data Entry Specialist role qualify as an H-1B specialty occupation?
Not automatically. The H-1B specialty occupation standard requires the position to normally demand at least a bachelor's degree in a directly related field. A generic data entry role with clerical duties typically does not meet this bar. Employers who sponsor H-1B holders for this title structure the position around degree-level functions, such as database administration, health informatics, or financial data analysis, and document that requirement explicitly in the job description submitted with the I-129 petition.
How do I find employers who sponsor H-1B visas for Data Entry Specialist roles?
Browse Migrate Mate to identify employers with verified H-1B LCA filing history for data-related positions. Focusing on companies that have already filed similar petitions means they understand the specialty occupation documentation requirements and are less likely to withdraw sponsorship after an offer is made. Prioritize employers in industries like healthcare IT, financial services, and enterprise software, where data roles are more frequently built around degree-level duties.
What happens to my H-1B status if my employer changes my work location?
Each worksite requires its own certified Labor Condition Application from DOL before you begin working there. If your employer moves you to a new office or client site without filing an amended LCA, you're out of compliance with your H-1B terms. Alert HR immediately when any location change is planned and confirm a new LCA is certified and posted before your first day at the new worksite.
Can my H-1B be extended past the initial three-year period in a data entry role?
Yes. H-1B status is initially granted for up to three years and can be extended once for a total maximum of six years. Extensions require your employer to file a new I-129 and a new certified LCA reflecting the current prevailing wage for your role and location. If your employer has also filed an immigrant petition on your behalf, extensions beyond six years may be available under specific USCIS rules.
What prevailing wage level should I expect an employer to certify for this role?
The required wage depends on your geographic work location and how DOL classifies the position under its occupational wage survey. Use the OFLC Wage Search to look up current wage levels for data-related titles in your city before accepting an offer. Employers certify a minimum wage on the LCA, but the actual offer must meet or exceed that figure throughout your entire H-1B period, including any extension.