H-1B Visa Events Jobs
Events roles, from conference management to experiential marketing, qualify for H-1B visa sponsorship when the position requires a bachelor's degree in event management, hospitality, marketing, or a related field. Employers in corporate, nonprofit, and entertainment sectors file H-1B petitions for these roles, though sponsorship is less common than in tech, so targeting the right employers matters.
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Get Access To All JobsINTRODUCTION
American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.
ABOUT THE JOB
Department: University Library
Time Type: Full time
Job Type: Regular
FLSA Status: Non-Exempt
Work Modality: Hybrid 01 (On Campus 3-4 Days/Week)
Union: SEIU Local 500 - Provost & Enrollment Division
This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.
SUMMARY
Job Description: The Communication and Event Coordinator is responsible for the coordination and implementation of internal and external communications and library-wide events that enhance the visibility, engagement, and reputation of the University Library. This position serves as a communication liaison for all library units and manages the development and execution of creative brand strategies, promotional materials, and digital content in alignment with the Library’s mission and values. Under the supervision of the Office Manager for Library Administration and the guidance of the Library Leadership Team, the incumbent manages signature events, builds collaborative relationships across campus and with external vendors, and supervises student assistants supporting events, communications and the Office of the University Librarian.
ESSENTIAL FUNCTIONS
- Program Implementation
- Coordinates and implements signature library events (e.g., exhibits, speaker series, special celebrations) and annual programs.
- Contributes to event initiatives that align with the Library’s mission, strategic plan, and values of inclusive excellence, engagement, and intellectual curiosity.
-
Serve as the primary contact for coordinating event logistics, including scheduling, set-up, vendor management, and campus liaison coordination.
-
Internal and External Communications Management and Coordination
- Implements the Library’s communication strategy across the content lifecycle, including messaging, content creation, publishing, and analysis.
- Serve as a communications liaison across all library units, ensuring consistency of messaging and branding.
- Lead the production of major communication deliverables, including the Library's annual report and donor-related materials.
- Analyze user engagement data (e.g., attendance, feedback, digital analytics) to evaluate and improve communication and outreach strategies.
-
Participates in the University Communications and Marketing (UCM) collaborative working group as needed.
-
Social Media Management
- Manages and implements the Library’s comprehensive social media strategy.
- Create, curate, and schedule engaging content for multiple platforms in alignment with institutional goals and audiences.
- Monitor analytics and trends to optimize performance and engagement.
-
Coordinate with staff/faculty contributors and student assistants in content development.
-
Marketing and Outreach
- Design and produce promotional materials including flyers, digital signage, banners, brochures, and branded graphics for print and digital media.
- Ensure all marketing content adheres to the Library’s brand identity and accessibility standards.
-
Collaborate with internal stakeholders to amplify programming, resources, and initiatives to appropriate campus and external audiences.
-
Supervision and Administrative Support
- Recruit, train, and supervise student staff supporting communication, events, and the Office of the University Librarian.
- Assist with budget tracking, vendor coordination, and documentation related to events, communication, marketing, and outreach.
- Manage a p-card for library communication, events, marketing, and outreach.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITY
- Supervises student staff only.
COMPETENCIES
- Serving Customers.
- Displaying Creativity.
- Acquiring and Analyzing Information.
- Supporting Coworkers.
- Evaluating and Implementing Ideas.
- Driving Continuous Improvement.
POSITION TYPE/EXPECTED HOURS OF WORK
- Full-time.
- 35 hours per week.
- Evening and weekend work required as needed.
- Work modality is hybrid (on campus 3 - 4 day per week) after probationary period, or sooner, as determined by the department director based on progress towards understanding core job functions.
SALARY RANGE
- $26.11 - $34.80 per hour.
REQUIRED EDUCATION AND EXPERIENCE
- 1 - 3 years of relevant experience.
- Experience in writing communications, donor relations, event management, or related field.
- Experience in managing short- and long-term projects, with the ability to coordinate across departmental lines, and produce products on time.
- Experience in visual and graphic design.
- Experience in managing various social media platforms.
PREFERRED EDUCATION AND EXPERIENCE
- Master's degree or equivalent.
- 2 - 4 years of relevant experience.
ADDITIONAL ELIGIBILITY QUALIFICATIONS
- Highly developed project management skills, including strong written and verbal communication ability and problem-solving capabilities.
- Excellent organizational ability with attention to detail and strong time management.
- Excellent interpersonal skills and the demonstrated ability to cultivate and maintain productive working relationships with internal and external partners.
- Ability to deal with planning and coordinating several different events simultaneously.
- Ability to set priorities and meet deadlines to achieve results.
- Sound judgement with the ability to handle confidential information and use discretion.
- Proven organizational skills, including the ability to prioritize daily tasks without losing sight of longer-term projects.
- Ability to work within a set budget and manage the events budget across the fiscal year.
- Proficiency with word processing, design tools such as Canva, database and spreadsheet applications, and project management software.
- Creative, analytical, and project management skills.
- Proficiency with graphic design.
- Familiarity with style guidelines.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
BENEFITS
AU offers a competitive benefits package. Click here to learn about American University's unique benefit options.
OTHER DETAILS
- Hiring offers for this position are contingent on successful completion of a background check.
- Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
- Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- American University is an E-Verify employer.
CURRENT AMERICAN UNIVERSITY EMPLOYEES
American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
CONTACT US
For more information or assistance with the American University careers site, email theworkline@american.edu.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
INTRODUCTION
American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.
ABOUT THE JOB
Department: University Library
Time Type: Full time
Job Type: Regular
FLSA Status: Non-Exempt
Work Modality: Hybrid 01 (On Campus 3-4 Days/Week)
Union: SEIU Local 500 - Provost & Enrollment Division
This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.
SUMMARY
Job Description: The Communication and Event Coordinator is responsible for the coordination and implementation of internal and external communications and library-wide events that enhance the visibility, engagement, and reputation of the University Library. This position serves as a communication liaison for all library units and manages the development and execution of creative brand strategies, promotional materials, and digital content in alignment with the Library’s mission and values. Under the supervision of the Office Manager for Library Administration and the guidance of the Library Leadership Team, the incumbent manages signature events, builds collaborative relationships across campus and with external vendors, and supervises student assistants supporting events, communications and the Office of the University Librarian.
ESSENTIAL FUNCTIONS
- Program Implementation
- Coordinates and implements signature library events (e.g., exhibits, speaker series, special celebrations) and annual programs.
- Contributes to event initiatives that align with the Library’s mission, strategic plan, and values of inclusive excellence, engagement, and intellectual curiosity.
-
Serve as the primary contact for coordinating event logistics, including scheduling, set-up, vendor management, and campus liaison coordination.
-
Internal and External Communications Management and Coordination
- Implements the Library’s communication strategy across the content lifecycle, including messaging, content creation, publishing, and analysis.
- Serve as a communications liaison across all library units, ensuring consistency of messaging and branding.
- Lead the production of major communication deliverables, including the Library's annual report and donor-related materials.
- Analyze user engagement data (e.g., attendance, feedback, digital analytics) to evaluate and improve communication and outreach strategies.
-
Participates in the University Communications and Marketing (UCM) collaborative working group as needed.
-
Social Media Management
- Manages and implements the Library’s comprehensive social media strategy.
- Create, curate, and schedule engaging content for multiple platforms in alignment with institutional goals and audiences.
- Monitor analytics and trends to optimize performance and engagement.
-
Coordinate with staff/faculty contributors and student assistants in content development.
-
Marketing and Outreach
- Design and produce promotional materials including flyers, digital signage, banners, brochures, and branded graphics for print and digital media.
- Ensure all marketing content adheres to the Library’s brand identity and accessibility standards.
-
Collaborate with internal stakeholders to amplify programming, resources, and initiatives to appropriate campus and external audiences.
-
Supervision and Administrative Support
- Recruit, train, and supervise student staff supporting communication, events, and the Office of the University Librarian.
- Assist with budget tracking, vendor coordination, and documentation related to events, communication, marketing, and outreach.
- Manage a p-card for library communication, events, marketing, and outreach.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITY
- Supervises student staff only.
COMPETENCIES
- Serving Customers.
- Displaying Creativity.
- Acquiring and Analyzing Information.
- Supporting Coworkers.
- Evaluating and Implementing Ideas.
- Driving Continuous Improvement.
POSITION TYPE/EXPECTED HOURS OF WORK
- Full-time.
- 35 hours per week.
- Evening and weekend work required as needed.
- Work modality is hybrid (on campus 3 - 4 day per week) after probationary period, or sooner, as determined by the department director based on progress towards understanding core job functions.
SALARY RANGE
- $26.11 - $34.80 per hour.
REQUIRED EDUCATION AND EXPERIENCE
- 1 - 3 years of relevant experience.
- Experience in writing communications, donor relations, event management, or related field.
- Experience in managing short- and long-term projects, with the ability to coordinate across departmental lines, and produce products on time.
- Experience in visual and graphic design.
- Experience in managing various social media platforms.
PREFERRED EDUCATION AND EXPERIENCE
- Master's degree or equivalent.
- 2 - 4 years of relevant experience.
ADDITIONAL ELIGIBILITY QUALIFICATIONS
- Highly developed project management skills, including strong written and verbal communication ability and problem-solving capabilities.
- Excellent organizational ability with attention to detail and strong time management.
- Excellent interpersonal skills and the demonstrated ability to cultivate and maintain productive working relationships with internal and external partners.
- Ability to deal with planning and coordinating several different events simultaneously.
- Ability to set priorities and meet deadlines to achieve results.
- Sound judgement with the ability to handle confidential information and use discretion.
- Proven organizational skills, including the ability to prioritize daily tasks without losing sight of longer-term projects.
- Ability to work within a set budget and manage the events budget across the fiscal year.
- Proficiency with word processing, design tools such as Canva, database and spreadsheet applications, and project management software.
- Creative, analytical, and project management skills.
- Proficiency with graphic design.
- Familiarity with style guidelines.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
BENEFITS
AU offers a competitive benefits package. Click here to learn about American University's unique benefit options.
OTHER DETAILS
- Hiring offers for this position are contingent on successful completion of a background check.
- Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
- Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- American University is an E-Verify employer.
CURRENT AMERICAN UNIVERSITY EMPLOYEES
American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
CONTACT US
For more information or assistance with the American University careers site, email theworkline@american.edu.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
See all 310+ H-1B Visa Events Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Events Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship in Events
Frame your degree as specialty occupation evidence
USCIS scrutinizes Events roles closely because the field lacks a single standard degree. Document that your position requires a bachelor's in event management, hospitality, or marketing, not just experience, to survive an RFE.
Target corporate events teams over agencies
In-house corporate events departments at large companies sponsor H-1B visas far more reliably than event agencies or production houses, which often classify roles as project-based and avoid the sponsorship process entirely.
Search LCA filings before applying anywhere
Use Migrate Mate to filter Events employers by verified DOL Labor Condition Application history, so you're only investing time in companies that have already filed for roles in your occupation code.
Verify your role's prevailing wage tier early
Look up your specific job title and metro area using the OFLC Wage Search before salary negotiations. Events coordinator and events manager map to different SOC codes with different wage levels, and your offer must meet the DOL threshold.
Get your offer letter to specify degree requirements
Ask your employer to state explicitly in the offer letter that the Events role requires a bachelor's degree in a specific field. This language directly supports the specialty occupation determination USCIS will make on your I-129 petition.
File premium processing if your event calendar is firm
If you're hired to manage a specific conference cycle or annual event with fixed dates, standard H-1B processing timelines create real risk. Premium processing through USCIS reduces the adjudication window significantly, protecting your project commitments.
H-1B Visa Events: Frequently Asked Questions
Do Events jobs qualify as H-1B specialty occupations?
They can, but it's not automatic. USCIS requires that the specific role normally demands a bachelor's degree or higher in a directly related field like event management, hospitality administration, or marketing. Generic coordinator titles that accept any degree or equivalent experience struggle to meet the specialty occupation standard. The job description and your employer's documentation of the degree requirement carry significant weight in the adjudication.
Which types of employers in Events are most likely to sponsor H-1B visas?
Fortune 500 corporations with dedicated internal events or experiential marketing teams are the most consistent H-1B sponsors in this space. Convention centers, major hotel chains, and national associations with structured HR departments also sponsor, though less frequently. On Migrate Mate, you can filter by employers with verified LCA filing history in Events-related SOC codes, so you're targeting companies that have already demonstrated willingness to sponsor.
What SOC code applies to Events roles for LCA and H-1B purposes?
Most Events positions file under SOC 13-1121 (Meeting, Convention, and Event Planners) or occasionally under marketing or PR codes depending on the role's primary duties. Your employer's attorney selects the code when filing the Labor Condition Application with DOL, and it determines the prevailing wage level the employer must certify. Checking O*NET for your specific job title and duties helps clarify which code best fits before the filing begins.
Can I transfer my H-1B to a new Events employer mid-year?
Yes. Under H-1B portability rules, you can start working for a new sponsoring employer as soon as the transfer petition is filed with USCIS, provided your current H-1B status is valid. You don't have to wait for approval. The new employer must file a new I-129 petition and a new LCA certified at the prevailing wage for your role and location. Your 60-day grace period after leaving a prior employer also applies if there's a gap.
Does seasonal or project-based Events work affect H-1B eligibility?
H-1B status requires a legitimate employer-employee relationship with a real expectation of ongoing employment, not just a single project. Employers in Events who structure roles around specific events or seasons without offering continued employment will have difficulty supporting an H-1B petition. Full-time permanent or indefinitely continuing positions in an in-house events function are the most defensible. If your role has a defined end date, your employer should be prepared to justify the ongoing relationship to USCIS.