H-1B Visa Medical Staff Coordinator Jobs
H-1B visa jobs for Medical Staff Coordinators exist at hospitals, multi-site health systems, and staffing agencies that need degree-level professionals managing credentialing, privileging, and provider onboarding. Employers sponsor H-1B status for up to three years, extendable to six, when the role is structured around bachelor's-level duties in healthcare administration or a related field.
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Get Access To All JobsJob Title: PS Medical Assistant I
Working Title: Medical Assistant Care Coordinator and Qualified Staff Interpreter
Career Progression Track: UGR
FLSA Code: Nonexempt
Patient Sensitive Job Code?: Yes
Standard Hours per Week: 40
Full Time or Part Time?: Full Time
Shift: Day
Work Schedule Summary: Monday through Friday, schedule availability 8:00 a.m. – 5:30 p.m. Regular, punctual, and onsite attendance is required.
VP Area: U of U Health - Academics
Department: 00856 - General Pediatrics
Location: Other
City: Salt Lake City, UT
Type of Recruitment: External Posting
Pay Rate Range: $18.50-$24.96
Close Date: 01/07/2027
Job Summary
The Medical Assistant will have a primary focus on care coordination for patients as well as Spanish interpretation services while engaged in basic healthcare activities. The Medical Assistant will serve as a qualified staff interpreter providing Spanish language interpretation, written translation and assistance in education for non-English speaking patients, their families and other internal and external customers. The Medical Assistant will provide assistance and support and will facilitate the efficient delivery of patient care as directed by licensed staff in rendering basic healthcare to the patient, with a primary focus on Spanish speaking and high-risk patients. The Medical Assistant will administer medications as directed by supervising physician and according to State Law. The Medical Assistant will also assist with administrative/clerical functions.
Care is appropriate to the population served.
This position is located at the Department of Pediatrics South Main Clinic on 3690 South Main Street, Salt Lake City, Utah.
Positions are designed to provide growth and professional development opportunities, including promotions within a defined career ladder.
The University of Utah offers a comprehensive benefits package including:
- Excellent health care coverage at affordable rates (see the Summary Comparison for more information)
- 14.2% retirement contributions
- Generous paid leave time
- 11 paid Holidays per year
- 50% tuition reduction for employees, spouses, and dependent children
- Flex spending accounts
- University provided basic employee life insurance coverage equal to a salary of up to $25,000
- Variety of elective insurance coverage, including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.
- Free transit on most UTA services
- Employee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
- Professional development opportunities
Additional benefits information is available at https://benefits.utah.edu/.
Responsibilities
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Essential Functions
- Interprets communication between the staff or faculty and the Spanish speaking population. Translates written educational materials and documents in accordance with readability guidelines. (25%)
- Utilizes Spanish language skills on non-English speaking patient population. Follows up to inquire about individuals’ status, answers questions and coordinates care under direction of physicians and nursing staff. (15%)
- Assists with the preparation and smooth operation of the clinic by making patient charts, referral letters and clinic schedules. Answers patient questions regarding policies, co-payments, fee schedules, etc. Obtains medical and insurance information and enters information into the database. (10%)
- Assists Spanish speaking patient population in completing medical, financial and related forms, and in accessing patient medical portal. (10%)
- Maintains patient registries and utilizes them to manage patient care for specific patient populations. Maintains and updates patient care coordination notes in electronic medical records. (10%)
- Assists with identification of “high-risk” patients (the chronically ill and those with special health care needs) and adds them to the patient registries for continuous follow up and monitoring. (10%)
- Utilizes Spanish language skills on non-English speaking patient population to teach patient education and discharge planning in conjunction with physicians and nursing staff. (5%)
- Coordinates Certificates of Medical Necessity, determines and collects payments due prior to procedure, and communicates ineligibility to physicians and patients when necessary. (5%)
- Prepares patients for examination and diagnostic procedures according to clinic procedures such as recording temperatures, pulse rate, blood pressure, and responses to standardized medical history questions. (<5%)
- Assists licensed staff with all patient care related duties as deemed necessary by assigned department. (<5%)
- Acts as a chaperone for health care providers during patient examination as requested and assists with procedures. (<5%)
- Confirms correct insurance information and interviews and evaluates patients to determine eligibility for assistance programs. (<5%)
- Performs Clinical Laboratory Improvement Amendments (CLIA) Waved Lab testing. (<5%)
- Coordinates referrals and obtain pre-authorization from insurance companies for procedures and treatments. (<5%)
- Tracks and organizes outside patient medical records to ensure complete medical records of all complex patients. (5%)
- Escorts non-English speaking population to appropriate service area. (<5%)
Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
This position involves intermediate working conditions in a healthcare setting that may exert up to 50 pounds and may consistently require lifting, carrying, pushing, pulling, or otherwise moving patients or objects, such as medical equipment, while providing patient care. Workers in this position may be exposed to infectious diseases and may be required to function around prisoners or behavioral health patients. Incumbents face exposure to potentially dangerous contaminated bodily fluids, blood, used needles and other contaminants as part of the daily hazards of the job.
Minimum Qualifications
Required:
- Current RQI Healthcare Provider eCredential through the University of Utah Health RQI system. The eCredential is to be obtained within 30 days of hire
- Verifiable completion of one (1) of the following:
- State approved EMT course.
- One (1) year of Medical Assistant experience in an ambulatory care clinic or other healthcare setting.
- Medical Assisting education program.
- University Hospital Medical Assistant certification program.
Preferences
- Fluency in Spanish, both oral and written.
- Current certification as an Advanced EMT in the State of Utah.
- Current certification as a Certified Medical Assistant (CMA) through AAMA, or as a Registered Medical Assistant (RMA) through AMT, or as a National Certified Medical Assistant (NCMA) through NCCT, or as a Clinical Medical Assistant Certification through NHA.
- Certificate of Successful Completion of Bridging The Gap Training (Spanish), or Successful Completion of the Professional Medical Interpreter Training (Spanish) through the University of Utah Health Interpreter Services’ Department.
- Six months of related work experience in a healthcare field.
Applicants will be screened according to preferences.
Type: Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu.
This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
Job Title: PS Medical Assistant I
Working Title: Medical Assistant Care Coordinator and Qualified Staff Interpreter
Career Progression Track: UGR
FLSA Code: Nonexempt
Patient Sensitive Job Code?: Yes
Standard Hours per Week: 40
Full Time or Part Time?: Full Time
Shift: Day
Work Schedule Summary: Monday through Friday, schedule availability 8:00 a.m. – 5:30 p.m. Regular, punctual, and onsite attendance is required.
VP Area: U of U Health - Academics
Department: 00856 - General Pediatrics
Location: Other
City: Salt Lake City, UT
Type of Recruitment: External Posting
Pay Rate Range: $18.50-$24.96
Close Date: 01/07/2027
Job Summary
The Medical Assistant will have a primary focus on care coordination for patients as well as Spanish interpretation services while engaged in basic healthcare activities. The Medical Assistant will serve as a qualified staff interpreter providing Spanish language interpretation, written translation and assistance in education for non-English speaking patients, their families and other internal and external customers. The Medical Assistant will provide assistance and support and will facilitate the efficient delivery of patient care as directed by licensed staff in rendering basic healthcare to the patient, with a primary focus on Spanish speaking and high-risk patients. The Medical Assistant will administer medications as directed by supervising physician and according to State Law. The Medical Assistant will also assist with administrative/clerical functions.
Care is appropriate to the population served.
This position is located at the Department of Pediatrics South Main Clinic on 3690 South Main Street, Salt Lake City, Utah.
Positions are designed to provide growth and professional development opportunities, including promotions within a defined career ladder.
The University of Utah offers a comprehensive benefits package including:
- Excellent health care coverage at affordable rates (see the Summary Comparison for more information)
- 14.2% retirement contributions
- Generous paid leave time
- 11 paid Holidays per year
- 50% tuition reduction for employees, spouses, and dependent children
- Flex spending accounts
- University provided basic employee life insurance coverage equal to a salary of up to $25,000
- Variety of elective insurance coverage, including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.
- Free transit on most UTA services
- Employee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
- Professional development opportunities
Additional benefits information is available at https://benefits.utah.edu/.
Responsibilities
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Essential Functions
- Interprets communication between the staff or faculty and the Spanish speaking population. Translates written educational materials and documents in accordance with readability guidelines. (25%)
- Utilizes Spanish language skills on non-English speaking patient population. Follows up to inquire about individuals’ status, answers questions and coordinates care under direction of physicians and nursing staff. (15%)
- Assists with the preparation and smooth operation of the clinic by making patient charts, referral letters and clinic schedules. Answers patient questions regarding policies, co-payments, fee schedules, etc. Obtains medical and insurance information and enters information into the database. (10%)
- Assists Spanish speaking patient population in completing medical, financial and related forms, and in accessing patient medical portal. (10%)
- Maintains patient registries and utilizes them to manage patient care for specific patient populations. Maintains and updates patient care coordination notes in electronic medical records. (10%)
- Assists with identification of “high-risk” patients (the chronically ill and those with special health care needs) and adds them to the patient registries for continuous follow up and monitoring. (10%)
- Utilizes Spanish language skills on non-English speaking patient population to teach patient education and discharge planning in conjunction with physicians and nursing staff. (5%)
- Coordinates Certificates of Medical Necessity, determines and collects payments due prior to procedure, and communicates ineligibility to physicians and patients when necessary. (5%)
- Prepares patients for examination and diagnostic procedures according to clinic procedures such as recording temperatures, pulse rate, blood pressure, and responses to standardized medical history questions. (<5%)
- Assists licensed staff with all patient care related duties as deemed necessary by assigned department. (<5%)
- Acts as a chaperone for health care providers during patient examination as requested and assists with procedures. (<5%)
- Confirms correct insurance information and interviews and evaluates patients to determine eligibility for assistance programs. (<5%)
- Performs Clinical Laboratory Improvement Amendments (CLIA) Waved Lab testing. (<5%)
- Coordinates referrals and obtain pre-authorization from insurance companies for procedures and treatments. (<5%)
- Tracks and organizes outside patient medical records to ensure complete medical records of all complex patients. (5%)
- Escorts non-English speaking population to appropriate service area. (<5%)
Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
This position involves intermediate working conditions in a healthcare setting that may exert up to 50 pounds and may consistently require lifting, carrying, pushing, pulling, or otherwise moving patients or objects, such as medical equipment, while providing patient care. Workers in this position may be exposed to infectious diseases and may be required to function around prisoners or behavioral health patients. Incumbents face exposure to potentially dangerous contaminated bodily fluids, blood, used needles and other contaminants as part of the daily hazards of the job.
Minimum Qualifications
Required:
- Current RQI Healthcare Provider eCredential through the University of Utah Health RQI system. The eCredential is to be obtained within 30 days of hire
- Verifiable completion of one (1) of the following:
- State approved EMT course.
- One (1) year of Medical Assistant experience in an ambulatory care clinic or other healthcare setting.
- Medical Assisting education program.
- University Hospital Medical Assistant certification program.
Preferences
- Fluency in Spanish, both oral and written.
- Current certification as an Advanced EMT in the State of Utah.
- Current certification as a Certified Medical Assistant (CMA) through AAMA, or as a Registered Medical Assistant (RMA) through AMT, or as a National Certified Medical Assistant (NCMA) through NCCT, or as a Clinical Medical Assistant Certification through NHA.
- Certificate of Successful Completion of Bridging The Gap Training (Spanish), or Successful Completion of the Professional Medical Interpreter Training (Spanish) through the University of Utah Health Interpreter Services’ Department.
- Six months of related work experience in a healthcare field.
Applicants will be screened according to preferences.
Type: Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu.
This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
See all H-1B Visa Medical Staff Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Medical Staff Coordinator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Medical Staff Coordinator
Frame your credentials around specialty occupation
Medical Staff Coordinator roles qualify as a specialty occupation only when the employer ties the position to a bachelor's degree in healthcare administration, health information management, or a closely related field. Gather your transcripts and any CPMSM or CPCS credentials before you apply.
Target health systems with multi-site LCA history
Large hospital networks and academic medical centers file separate LCAs for each worksite, so they're experienced with the process. Use Migrate Mate to identify employers with verified H-1B visa LCA filing history for healthcare administration roles in your target city.
Look up prevailing wages before salary talks
Your employer must pay at least the DOL prevailing wage for your role, job zone, and work location. Run the OFLC Wage Search for the medical records and health information technicians SOC code before you receive an offer so you know the floor going in.
Confirm the LCA covers your specific worksite
If you'll credentialing physicians across multiple hospital campuses, each physical worksite requires its own certified LCA. Ask HR explicitly which locations are covered before accepting an offer, since gaps create compliance problems for both you and the employer.
File the I-129 petition early to protect start-date continuity
USCIS standard processing for an I-129 petition can run several months. If your start date is firm because you're coordinating provider onboarding cycles, ask your employer about premium processing, which targets a 15-business-day adjudication under current USCIS timelines.
Use O*NET to document degree-level duties in your offer letter
The O*NET profile for Medical Staff Coordinators lists tasks tied to analytical and administrative judgment at the bachelor's level. Ask your employer to reference those specific duty descriptions in the offer letter, which strengthens the specialty occupation argument in the I-129 petition.
H-1B Visa Medical Staff Coordinator: Frequently Asked Questions
Does a Medical Staff Coordinator role qualify as an H-1B specialty occupation?
It depends on how the employer defines and documents the position. When a Medical Staff Coordinator role requires a bachelor's degree in healthcare administration, health information management, or a related field and involves credentialing analysis, regulatory compliance, and privileging determinations, USCIS can approve it as a specialty occupation. Employers who structure the role around clerical or administrative support duties without a degree requirement typically cannot sponsor it successfully under H-1B.
Which types of employers sponsor H-1B visas for Medical Staff Coordinators?
Academic medical centers, large multi-hospital health systems, and Joint Commission-accredited facilities are the most active sponsors because they have dedicated HR and legal teams familiar with LCA filings and I-129 petitions. Smaller community hospitals occasionally sponsor when the credentialing function is complex enough to justify a degree requirement. Browse verified H-1B sponsors for healthcare administration roles on Migrate Mate to narrow your search.
What happens to my H-1B status if my employer is acquired or merges with another health system?
A corporate restructuring that qualifies as a successor-in-interest under USCIS guidance can allow your H-1B status to continue without an immediate new petition, provided the job duties, salary, and worksite do not materially change. If the acquiring entity changes your role, location, or employment terms significantly, your employer must file an amended I-129 petition before those changes take effect.
Can I work at multiple hospital campuses on a single H-1B?
Only if each physical worksite is covered by a certified Labor Condition Application. Medical Staff Coordinators who travel between campuses or support credentialing at several locations need their employer to file a separate LCA for each worksite not already listed. Working at an unlisted site, even temporarily, creates an H-1B compliance violation for the employer and can jeopardize your status.
How do I verify that a prospective employer has real H-1B sponsorship experience for this role?
DOL discloses certified LCA filings publicly, but reviewing raw disclosure files is time-consuming. The cleaner approach is to check employer LCA filing history by role and location before you apply, which saves you from investing weeks in an interview process only to learn the employer has never navigated H-1B credentialing for this position. Migrate Mate surfaces that filing history by employer and occupation so you can screen before you send your resume.