H-1B Visa Office Manager Jobs
Office Manager roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in business administration, management, or a related field. Many mid-size and large employers across healthcare, tech, and professional services sponsor H-1B petitions for this title, though specialty occupation documentation is the key hurdle to clear.
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Get Access To All JobsWhy Beebe?:
Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.
Benefits
In addition to competitive compensation and wellness benefits (medical, dental, vision and prescription) Beebe Healthcare also offers:
- Sign-on and Referral Bonuses for select positions
- Tuition Assistance up to $5,000
- Paid Time Off
- Long Term Sick accrual
- Employer Contribution Plan
- Free Short and Long-Term Disability for Full Time employees
- Zero copay for drugs on prescription plan for certain conditions
- College Bound 529 Savings Plan
- Life Insurance
- Beebe Perks via Work Advantage
- Employee Assistance Program
- Pet Insurance
Overview: Supervises and directs the day-to-day billing functions for hospital bills prepared for Medicare, Blue Cross, Medicaid, Commercial and Self-Pay claims.
Responsibilities:
- Demonstrates ability to plan and organize work flow to maximize productivity while maintaining quality, safety and customer satisfaction.
- Assists in the development of PDCA systems to implement and monitor process improvements and take action where appropriate.
- Ensures team members maintain departmental policies/procedures, and adhere to all quality, safety, and regulatory standards/requirements.
- Supports department by monitoring regulatory/accreditation compliance.
- Takes actions to address deficiencies as appropriate.
- Trains new and current team members and students.
- Ensures that orientation and training checklists are completed.
- Makes sure that annual mandatory education is completed and competencies are assessed and documented.
- Provides feedback to leadership about team members' performance, including need for coaching, counseling, disciplinary action.
- Assists leadership in completing initial and annual performance appraisals.
- Recommends/Assists with the preparation of departmental training and education, quality and safety programs and performance improvement projects.
- Acts as resource person for daily operations within the department, section or unit.
- Very knowledgeable about the specific aspects/technical details of the job, and readily shares knowledge with others.
- Participates in the interview process and provides feedback on candidates.
- Responsible for the daily operation of the billing office.
- Assists the Director of Operations in establishing and monitoring quality assurance standards for the department.
- Monitors performance and communicates results of performance studies to billing staff to promote quality improvements.
- Reviews problem claims and meets with billing staff on a daily basis to answer questions and seek resolution to billing problems.
- Responsible for monitoring and documentation on all material accounts receivable reporting results to upper management in a timely manner.
- Responsible to stay up-to-date in billing changes and regulation dictated by third-party payors.
- Responsible for the communication of billing changes and requirements to billing staff.
- Assists the Director of Operations in the development of desk top procedure guidelines.
- Responsible to keep procedures current and up-to-date.
- Provides training and orientation for new staff.
- Utilizes quality assurance reports to educate staff and make ongoing quality improvements in job performance.
- Assists the Director of Operations in the hiring and interviewing of new personnel.
- Will also assist in monitoring and evaluating employees' performance.
- Supervises all personnel of the Billing Department in the absence of the Director of Operations.
- Prepares transaction reports for write-off of accounts.
- Refers reports to Director of Operations for write-off approval.
- Establishes and maintains liaison with federal, state and third party insurance payers to ensure accurate and timely medical billing of claims.
- Develops and maintains a good working rapport with inter-departmental personnel as well as other departments within the hospital.
Qualifications
Should possess knowledge of UB92 billing elements, ICD9/ICD10 and CPT Coding. Five years experience in a health care environment in a patient accounting department. Strong written and verbal communication skills necessary. Strong working knowledge of computer billing systems.
Competencies Skills:
Essential:
- Clear Communication Skills Both Written And Verbal
- Able To Keep Confidential Information Regarding Patients, Team Members
- Able To Withstand Crisis Situations
- Has Skills To Provides Customer Service To Patients, Team Members And Visitors
- Knowledge And Experience With Electronic Health Records
- Experience With Or Completed Course In Medical Terminology
Credentials:
Education: Essential:
- High school graduate or equivalent
Entry: USD $18.00/Hr. Max: USD $27.90/Hr.
Why Beebe?:
Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.
Benefits
In addition to competitive compensation and wellness benefits (medical, dental, vision and prescription) Beebe Healthcare also offers:
- Sign-on and Referral Bonuses for select positions
- Tuition Assistance up to $5,000
- Paid Time Off
- Long Term Sick accrual
- Employer Contribution Plan
- Free Short and Long-Term Disability for Full Time employees
- Zero copay for drugs on prescription plan for certain conditions
- College Bound 529 Savings Plan
- Life Insurance
- Beebe Perks via Work Advantage
- Employee Assistance Program
- Pet Insurance
Overview: Supervises and directs the day-to-day billing functions for hospital bills prepared for Medicare, Blue Cross, Medicaid, Commercial and Self-Pay claims.
Responsibilities:
- Demonstrates ability to plan and organize work flow to maximize productivity while maintaining quality, safety and customer satisfaction.
- Assists in the development of PDCA systems to implement and monitor process improvements and take action where appropriate.
- Ensures team members maintain departmental policies/procedures, and adhere to all quality, safety, and regulatory standards/requirements.
- Supports department by monitoring regulatory/accreditation compliance.
- Takes actions to address deficiencies as appropriate.
- Trains new and current team members and students.
- Ensures that orientation and training checklists are completed.
- Makes sure that annual mandatory education is completed and competencies are assessed and documented.
- Provides feedback to leadership about team members' performance, including need for coaching, counseling, disciplinary action.
- Assists leadership in completing initial and annual performance appraisals.
- Recommends/Assists with the preparation of departmental training and education, quality and safety programs and performance improvement projects.
- Acts as resource person for daily operations within the department, section or unit.
- Very knowledgeable about the specific aspects/technical details of the job, and readily shares knowledge with others.
- Participates in the interview process and provides feedback on candidates.
- Responsible for the daily operation of the billing office.
- Assists the Director of Operations in establishing and monitoring quality assurance standards for the department.
- Monitors performance and communicates results of performance studies to billing staff to promote quality improvements.
- Reviews problem claims and meets with billing staff on a daily basis to answer questions and seek resolution to billing problems.
- Responsible for monitoring and documentation on all material accounts receivable reporting results to upper management in a timely manner.
- Responsible to stay up-to-date in billing changes and regulation dictated by third-party payors.
- Responsible for the communication of billing changes and requirements to billing staff.
- Assists the Director of Operations in the development of desk top procedure guidelines.
- Responsible to keep procedures current and up-to-date.
- Provides training and orientation for new staff.
- Utilizes quality assurance reports to educate staff and make ongoing quality improvements in job performance.
- Assists the Director of Operations in the hiring and interviewing of new personnel.
- Will also assist in monitoring and evaluating employees' performance.
- Supervises all personnel of the Billing Department in the absence of the Director of Operations.
- Prepares transaction reports for write-off of accounts.
- Refers reports to Director of Operations for write-off approval.
- Establishes and maintains liaison with federal, state and third party insurance payers to ensure accurate and timely medical billing of claims.
- Develops and maintains a good working rapport with inter-departmental personnel as well as other departments within the hospital.
Qualifications
Should possess knowledge of UB92 billing elements, ICD9/ICD10 and CPT Coding. Five years experience in a health care environment in a patient accounting department. Strong written and verbal communication skills necessary. Strong working knowledge of computer billing systems.
Competencies Skills:
Essential:
- Clear Communication Skills Both Written And Verbal
- Able To Keep Confidential Information Regarding Patients, Team Members
- Able To Withstand Crisis Situations
- Has Skills To Provides Customer Service To Patients, Team Members And Visitors
- Knowledge And Experience With Electronic Health Records
- Experience With Or Completed Course In Medical Terminology
Credentials:
Education: Essential:
- High school graduate or equivalent
Entry: USD $18.00/Hr. Max: USD $27.90/Hr.
See all 1,285+ H-1B Visa Office Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Office Manager Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Office Manager
Document your degree's direct relevance
USCIS scrutinizes Office Manager petitions closely because the title sounds administrative rather than specialized. Gather transcripts, course descriptions, and any employer documentation showing your degree field directly maps to the managerial duties in the job description.
Target employers with active LCA filing history
Use Migrate Mate to filter Office Manager roles by employers who have filed Labor Condition Applications for this title before. Prior LCA filings signal the employer already understands H-1B sponsorship obligations and won't stall at the offer stage.
Verify the prevailing wage tier before negotiating
Look up the Office Manager SOC code in the OFLC Wage Search before any salary discussion. Knowing whether your offer lands at a Level I or Level II wage matters for your petition's strength and your employer's filing obligations.
Confirm the job description requires a specific degree
Ask hiring managers to confirm the role formally requires a bachelor's degree in a specific field, not just 'preferred.' A job posting that lists a degree as optional weakens the specialty occupation argument USCIS expects you to make.
Account for cap-gap timing if transitioning from F-1
If you're moving from OPT to H-1B, your cap-gap protection only runs through September 30. Negotiate your Office Manager start date so it aligns with your October 1 H-1B activation and your employer understands they can't put you on payroll before that date.
Review the O*NET profile before your petition is filed
Pull the Office Manager occupation profile from O*NET and share it with your employer's legal team. It outlines the typical education and knowledge requirements that support the specialty occupation classification USCIS will evaluate.
H-1B Visa Office Manager: Frequently Asked Questions
Does an Office Manager role qualify as a specialty occupation for H-1B purposes?
It can, but it's not automatic. USCIS requires the position to normally demand a bachelor's degree or higher in a specific field such as business administration or organizational management. Generic office management duties without a direct degree requirement often trigger a Request for Evidence. The offer letter and job description must establish that specialized knowledge is essential to the role.
Which industries most commonly sponsor H-1B visas for Office Managers?
Healthcare systems, technology companies, financial services firms, and large professional services organizations are the most frequent sponsors. These employers typically have established HR and legal infrastructure for H-1B filings and often need Office Managers whose credentials align with industry-specific compliance or operational requirements. Use Migrate Mate to search Office Manager roles filtered by employers with verified H-1B filing history.
What documentation should I prepare before an employer starts my H-1B petition?
Gather your academic transcripts, degree certificates, and any credential evaluations if your degree was issued outside the U.S. You'll also want a detailed job description that specifies the degree requirement, letters from past employers confirming your relevant experience, and your current immigration documents including your I-94 and any prior EADs or visa stamps.
Can my employer file an H-1B petition for an Office Manager role outside the annual lottery?
Only if the employer qualifies as cap-exempt. Universities, nonprofit research organizations, and certain government-related entities are not subject to the H-1B cap, which means they can file year-round without entering the lottery. Most private-sector employers are cap-subject, so petitions must be registered in the annual USCIS lottery held in March for an October 1 start date.
What happens to my H-1B status if I change employers after my initial Office Manager petition is approved?
You can transfer your H-1B to a new employer under H-1B portability rules, provided the new role is in a same or similar occupational classification and your original petition was properly filed. Your new employer must file an H-1B transfer petition before your current employment ends. You're authorized to begin working for the new employer as soon as that transfer petition is received by USCIS.