H-1B Visa Onboarding Specialist Jobs
Onboarding Specialist roles sit at the intersection of HR operations and compliance, making them a natural fit for H-1B visa sponsorship at mid-to-large employers with established HR infrastructure. These positions typically qualify as specialty occupations under USCIS standards when they require a bachelor's degree in human resources, organizational psychology, or a related field.
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Get Access To All JobsYou’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.
And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!
You can make a difference here.
About us
Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.
Your Benefits
We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more.
Magnet: Commitment to Nursing Excellence
Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years.
Pre-Employment Requirements
All new employees must complete several pre-employment requirements prior to starting.
Provider Onboarding Specialist
PHYSICIAN RECRUITMENT (BILLINGS CLINIC CLINIC)
req12368
Shift: Day
Employment Status: Full-Time (.75 or greater)
Hours per Pay Period: 1.00 = 80 hours every two weeks (Exempt)
Starting Wage DOE: $22.78 - $28.48
Position will be responsible for coordinating onboarding of Physicians, Advanced Practice Providers, and other positions as assigned within Billings Clinic. Position will monitor provider onboarding processes within the physician practices and coordinate the efforts of multiple departments including the physician practice, HR, and credentialing. Will be responsible for addressing and resolving obstacles that may arise in the physician onboarding process. Will be an engaged and helpful resource to providers prior to their start date at Billings Clinic. This position provides individual assistance to new providers assisting them to navigate the numerous groups that interface with the physician obtaining appropriate access to systems. Position requires strong communication, organizational, analytical, and multi-tasking skills. Position must possess a professional demeanor that is highly customer focus oriented because of direct daily interactions with internal and external customers including physicians, and allied health staff. Other duties as assigned.
Essential Job Functions
- Determine the groups that the new provider needs to interact with based on the role the provider will be performing to ensure they have all the necessary system processes and orientation complete.
- Single point of contact for all new provider onboarding steps; ability to track and manage multiple new providers’ progress through the onboarding process including tracking credentialing status and occupational requirements.
- Follows up with provider on outstanding materials due to Billings Clinic for onboarding purposes, as well as departments within Billings Clinic.
- Ensures provider can start with Billings Clinic in a timely manner that supports the provider transition and patient care needs.
- Participates in process improvements to ensure Billings Clinic is perceived as an employer of choice.
- Establishes and promotes a collaborative relationship between the various onboarding groups to ensure a smooth onboarding process.
Minimum Qualifications
Education
- Minimum High School or GED
- Preferred 2 Year / Associate Degree
Experience
- 3 Years in administrative and/or customer service experience in a related area.
Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered. Employees that require a licensed or certification must be properly licensed/certified and the licensure/certification must be in good standing.
Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana.
Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.
You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.
And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!
You can make a difference here.
About us
Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.
Your Benefits
We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more.
Magnet: Commitment to Nursing Excellence
Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years.
Pre-Employment Requirements
All new employees must complete several pre-employment requirements prior to starting.
Provider Onboarding Specialist
PHYSICIAN RECRUITMENT (BILLINGS CLINIC CLINIC)
req12368
Shift: Day
Employment Status: Full-Time (.75 or greater)
Hours per Pay Period: 1.00 = 80 hours every two weeks (Exempt)
Starting Wage DOE: $22.78 - $28.48
Position will be responsible for coordinating onboarding of Physicians, Advanced Practice Providers, and other positions as assigned within Billings Clinic. Position will monitor provider onboarding processes within the physician practices and coordinate the efforts of multiple departments including the physician practice, HR, and credentialing. Will be responsible for addressing and resolving obstacles that may arise in the physician onboarding process. Will be an engaged and helpful resource to providers prior to their start date at Billings Clinic. This position provides individual assistance to new providers assisting them to navigate the numerous groups that interface with the physician obtaining appropriate access to systems. Position requires strong communication, organizational, analytical, and multi-tasking skills. Position must possess a professional demeanor that is highly customer focus oriented because of direct daily interactions with internal and external customers including physicians, and allied health staff. Other duties as assigned.
Essential Job Functions
- Determine the groups that the new provider needs to interact with based on the role the provider will be performing to ensure they have all the necessary system processes and orientation complete.
- Single point of contact for all new provider onboarding steps; ability to track and manage multiple new providers’ progress through the onboarding process including tracking credentialing status and occupational requirements.
- Follows up with provider on outstanding materials due to Billings Clinic for onboarding purposes, as well as departments within Billings Clinic.
- Ensures provider can start with Billings Clinic in a timely manner that supports the provider transition and patient care needs.
- Participates in process improvements to ensure Billings Clinic is perceived as an employer of choice.
- Establishes and promotes a collaborative relationship between the various onboarding groups to ensure a smooth onboarding process.
Minimum Qualifications
Education
- Minimum High School or GED
- Preferred 2 Year / Associate Degree
Experience
- 3 Years in administrative and/or customer service experience in a related area.
Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered. Employees that require a licensed or certification must be properly licensed/certified and the licensure/certification must be in good standing.
Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana.
Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.
See all 103+ H-1B Visa Onboarding Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Onboarding Specialist Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Onboarding Specialist
Verify your degree supports specialty occupation
USCIS requires a direct relationship between your degree field and the Onboarding Specialist duties. A degree in HR, organizational behavior, or industrial psychology maps cleanly. A general business degree can work but may trigger an RFE requesting documentation of the connection.
Target employers with dedicated HR departments
Companies large enough to have standalone HR operations are far more likely to file H-1B petitions for onboarding roles than small businesses that treat onboarding as a shared duty. Search Migrate Mate to filter for employers with verified H-1B LCA filing history in HR-related occupations.
Check prevailing wage before negotiating your offer
Your employer's LCA must certify a wage at or above the DOL prevailing wage for your specific location and job zone. Run your offer through the OFLC Wage Search using the HR Specialists SOC code to confirm compliance before signing anything.
Ask about E-Verify enrollment during the offer stage
Onboarding Specialists often administer E-Verify themselves, so confirm your employer is already enrolled before your start date. An employer that isn't enrolled cannot legally onboard you, and H-1B status doesn't waive that requirement.
Align your start date with the H-1B cap timeline
Cap-subject H-1B petitions have an October 1 earliest start date. If your lottery registration is selected, build your offer negotiation around that constraint so your employer can plan the I-129 filing well ahead of the deadline USCIS sets.
Document your onboarding program ownership for the LCA
Your employer needs to demonstrate the role qualifies as a specialty occupation. Gather evidence that your position requires specialized knowledge: program design responsibilities, systems administration, or compliance workflows tied to a specific degree field, not general administrative tasks.
H-1B Visa Onboarding Specialist: Frequently Asked Questions
Does an Onboarding Specialist role qualify as a specialty occupation for H-1B purposes?
It depends on how the role is defined. USCIS looks at whether the position normally requires a bachelor's degree or higher in a specific field. Onboarding Specialist jobs that involve HR systems administration, compliance program design, or structured new-hire curriculum development tend to qualify. Roles framed as general administrative support are more vulnerable to an RFE. Your employer's job description needs to reflect the specialized nature of the work.
Which employers sponsor H-1B visas for Onboarding Specialist positions?
Mid-to-large employers with dedicated HR departments are the most consistent sponsors for onboarding roles. Technology companies, healthcare systems, and financial institutions with high hiring volumes regularly file LCAs for HR Specialist positions. You can search Migrate Mate to find employers with verified H-1B filing history in HR-related job codes, which is more reliable than filtering by company size alone.
What SOC code applies to Onboarding Specialist jobs for the H-1B LCA?
Most Onboarding Specialist roles fall under SOC 13-1071 (Human Resources Specialists) or SOC 11-3121 (Human Resources Managers), depending on whether the position carries supervisory responsibilities. Your employer selects the code when filing the LCA with DOL. The code affects the prevailing wage your employer must certify, so confirm it matches your actual duties before the filing is submitted.
Can I transfer my H-1B to a new employer if I change Onboarding Specialist jobs?
Yes. H-1B portability allows you to start working for a new employer as soon as they file an H-1B transfer petition with USCIS, without waiting for approval, provided your current H-1B is valid and you haven't had a gap in authorized status. The new employer must file a new LCA and I-129 before your start date with them.
What documentation should I prepare before an employer files my H-1B petition?
Gather your official degree transcripts and diploma, any relevant certifications such as SHRM-CP or PHR, and a detailed job description that connects your degree field to the onboarding duties you'll perform. If your degree is from outside the U.S., a credential evaluation from a NACES-member evaluator is typically required. USCIS uses this documentation to confirm specialty occupation eligibility, so gaps here are the most common source of RFEs for HR roles.