H-1B Visa Payroll Administrator Jobs
Payroll Administrator jobs at H-1B visa sponsoring employers typically require a bachelor's degree in accounting, finance, or business administration, grounding the role in specialty occupation status. Sponsors file a Labor Condition Application with DOL and an I-129 petition with USCIS, covering your status for up to three years with extensions available.
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Get Access To All JobsWho We Are
Driven by continual innovation and trusted partnerships, our company is a global leader in high-quality door and insulated glass solutions. For decades, our purpose has been simple: Make Your Life Better™—for our customers, our communities, and our people.
With 14 global locations and thousands of employees, our company has been recognized as a Great Place to Work® across all countries of operation. We invest in our people and foster a culture built on accountability, collaboration, and operational excellence.
This role is preferred to be based near Zeeland, MI to support a hybrid work schedule with regular onsite collaboration. Candidates located in Michigan are strongly preferred; however, we are also open to qualified candidates residing in Arizona, Florida, Georgia, Maryland, Nevada, Ohio, South Carolina, Tennessee, and Texas.
Position Overview
The Payroll & HR Administrator is responsible for the accurate and timely processing and administration of all payrolls, including weekly and biweekly payroll. This role manages the end-to-end payroll process, supports payroll compliance and reporting, coordinates with ADP to support payroll processing, and provides payroll-related support to employees and managers. In addition to its primary payroll responsibilities, the role performs a range of administrative duties, including benefits and leave administration, new hire orientation, required reporting such as EEO-1 and Bureau of Labor Statistics reports, electronic file management, routine HRIS transactions, and job profile maintenance.
The Payroll & HR Administrator is responsible for the accurate and timely payroll processing, payroll compliance, reporting, and employee and manager support. The role serves as the primary payroll contact with ADP and also supports benefits and leave administration, new hire orientation, required reporting, HRIS transactions, job profile maintenance, and electronic file management.
Key Responsibilities
Payroll Administration
- Administer and maintain ADP eTime.
- Process weekly and biweekly payrolls accurately and timely utilizing ADP Workforce Now.
- Process bonus, off-cycle, and other special payroll runs as needed.
- Administer payroll activities, including new hires, terminations, direct deposits, deductions, garnishments, retroactive payments, reversals, corrections, employee verifications, and other payroll adjustments.
- Review and reconcile payroll to ensure accuracy and resolve discrepancies.
- Ensure accurate integration of payroll system with benefits and 401(k) systems.
- Support payroll year-end activities, including reconciliations, W-2s, Box 12DD, PTO processing, and related reporting.
Payroll Tax & Compliance
- Partner with ADP on payroll tax administration, tax notices, filings, state setups, and related issues.
- Maintain compliance with applicable payroll laws, regulations, company policies, and court-ordered deductions.
- Maintain accurate payroll records and documentation to support audits and compliance requirements.
- Serve as a resource to employees and managers regarding payroll questions and issues.
- Manage unemployment claims and related administration, including responding to state notices, coordinating required documentation, and partnering with managers and external vendors as needed.
401(k) Administration
- Administer payroll-related 401(k) contributions and employer matching.
- Reconcile 401(k) contributions and loan payments with payroll deductions.
- Coordinate the annual 401(k) audit and annual non-discrimination testing, including required follow-ups.
Benefits & Leave Administration
- Process employee benefit enrollments, life event changes, and terminations in the HRIS system.
- Support open enrollment activities, including system setup support, employee communications, enrollment review, and coordination of related payroll deductions.
- Review benefit deductions for accuracy and resolve enrollment or deduction discrepancies.
- Review, reconcile, and process benefits invoices.
- Respond to routine employee benefits questions and coordinate with benefit vendors as needed.
- Assist with employee leave administration, including required documentation, employee communications, tracking, and coordination with payroll and benefit deductions.
Reporting & Vendor Management
- Generate payroll reports as needed.
- Prepare and submit EEO-1 and Bureau of Labor Statistics reports.
- Serve as the primary payroll contact with ADP, maintain an effective vendor relationship, and partner with ADP to resolve system, processing, tax, and other payroll-related issues.
- Identify opportunities to improve overall processes, controls, and efficiency.
HR Administration & Systems Support
- Use the HRIS to support routine payroll, benefits, and employee data transactions, including open enrollment activities.
- Create and maintain job profiles and related employee records in the HRIS.
- Facilitate new hire orientation.
- Maintain electronic files, payroll procedures, and other Human Resources documentation.
- Assist with Human Resources projects and administrative process improvements that enhance accuracy, efficiency, and the employee experience.
Other Responsibilities
- Maintain strict confidentiality when handling employee compensation and payroll information.
- Serve as a backup to other Human Resources team members as needed.
- Field incoming external Human Resources phone calls and route inquiries to the appropriate team member.
- Perform other duties as assigned.
What Sets You Up for Success:
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred; equivalent experience will be considered.
- 4+ years of progressive payroll processing experience with demonstrated experience managing end-to-end payroll processes.
- Experience processing both hourly and salaried payroll.
- Experience with ADP or a comparable payroll system; ADP experience strongly preferred.
- Strong understanding of payroll processes, tax administration, deductions, garnishments, and applicable payroll laws and regulations.
- Experience with 401(k) payroll administration, audits, and/or non-discrimination testing.
- Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
- Ability to manage multiple deadlines, work independently, and proactively resolve issues.
- Strong communication skills and ability to work effectively with employees, managers, and vendors.
- Ability to handle confidential information with discretion and professionalism.
- Strong Microsoft Office skills, particularly Excel.
Preferred: Payroll certification (FPC or CPP), experience with multi-state payroll, and experience using an HRIS to administer payroll, benefits, and employee data.
The Value We Offer:
- Health, Dental, and Vision insurance
- Prescription Plan
- 401(k) with company match
- Tuition Reimbursement
- Disability Plan
- Paid Vacation and 10 Holidays
- Health Club Reimbursement
- Bonus program
- Wellness program
Shift
First Shift (United States of America)
Who We Are
Driven by continual innovation and trusted partnerships, our company is a global leader in high-quality door and insulated glass solutions. For decades, our purpose has been simple: Make Your Life Better™—for our customers, our communities, and our people.
With 14 global locations and thousands of employees, our company has been recognized as a Great Place to Work® across all countries of operation. We invest in our people and foster a culture built on accountability, collaboration, and operational excellence.
This role is preferred to be based near Zeeland, MI to support a hybrid work schedule with regular onsite collaboration. Candidates located in Michigan are strongly preferred; however, we are also open to qualified candidates residing in Arizona, Florida, Georgia, Maryland, Nevada, Ohio, South Carolina, Tennessee, and Texas.
Position Overview
The Payroll & HR Administrator is responsible for the accurate and timely processing and administration of all payrolls, including weekly and biweekly payroll. This role manages the end-to-end payroll process, supports payroll compliance and reporting, coordinates with ADP to support payroll processing, and provides payroll-related support to employees and managers. In addition to its primary payroll responsibilities, the role performs a range of administrative duties, including benefits and leave administration, new hire orientation, required reporting such as EEO-1 and Bureau of Labor Statistics reports, electronic file management, routine HRIS transactions, and job profile maintenance.
The Payroll & HR Administrator is responsible for the accurate and timely payroll processing, payroll compliance, reporting, and employee and manager support. The role serves as the primary payroll contact with ADP and also supports benefits and leave administration, new hire orientation, required reporting, HRIS transactions, job profile maintenance, and electronic file management.
Key Responsibilities
Payroll Administration
- Administer and maintain ADP eTime.
- Process weekly and biweekly payrolls accurately and timely utilizing ADP Workforce Now.
- Process bonus, off-cycle, and other special payroll runs as needed.
- Administer payroll activities, including new hires, terminations, direct deposits, deductions, garnishments, retroactive payments, reversals, corrections, employee verifications, and other payroll adjustments.
- Review and reconcile payroll to ensure accuracy and resolve discrepancies.
- Ensure accurate integration of payroll system with benefits and 401(k) systems.
- Support payroll year-end activities, including reconciliations, W-2s, Box 12DD, PTO processing, and related reporting.
Payroll Tax & Compliance
- Partner with ADP on payroll tax administration, tax notices, filings, state setups, and related issues.
- Maintain compliance with applicable payroll laws, regulations, company policies, and court-ordered deductions.
- Maintain accurate payroll records and documentation to support audits and compliance requirements.
- Serve as a resource to employees and managers regarding payroll questions and issues.
- Manage unemployment claims and related administration, including responding to state notices, coordinating required documentation, and partnering with managers and external vendors as needed.
401(k) Administration
- Administer payroll-related 401(k) contributions and employer matching.
- Reconcile 401(k) contributions and loan payments with payroll deductions.
- Coordinate the annual 401(k) audit and annual non-discrimination testing, including required follow-ups.
Benefits & Leave Administration
- Process employee benefit enrollments, life event changes, and terminations in the HRIS system.
- Support open enrollment activities, including system setup support, employee communications, enrollment review, and coordination of related payroll deductions.
- Review benefit deductions for accuracy and resolve enrollment or deduction discrepancies.
- Review, reconcile, and process benefits invoices.
- Respond to routine employee benefits questions and coordinate with benefit vendors as needed.
- Assist with employee leave administration, including required documentation, employee communications, tracking, and coordination with payroll and benefit deductions.
Reporting & Vendor Management
- Generate payroll reports as needed.
- Prepare and submit EEO-1 and Bureau of Labor Statistics reports.
- Serve as the primary payroll contact with ADP, maintain an effective vendor relationship, and partner with ADP to resolve system, processing, tax, and other payroll-related issues.
- Identify opportunities to improve overall processes, controls, and efficiency.
HR Administration & Systems Support
- Use the HRIS to support routine payroll, benefits, and employee data transactions, including open enrollment activities.
- Create and maintain job profiles and related employee records in the HRIS.
- Facilitate new hire orientation.
- Maintain electronic files, payroll procedures, and other Human Resources documentation.
- Assist with Human Resources projects and administrative process improvements that enhance accuracy, efficiency, and the employee experience.
Other Responsibilities
- Maintain strict confidentiality when handling employee compensation and payroll information.
- Serve as a backup to other Human Resources team members as needed.
- Field incoming external Human Resources phone calls and route inquiries to the appropriate team member.
- Perform other duties as assigned.
What Sets You Up for Success:
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred; equivalent experience will be considered.
- 4+ years of progressive payroll processing experience with demonstrated experience managing end-to-end payroll processes.
- Experience processing both hourly and salaried payroll.
- Experience with ADP or a comparable payroll system; ADP experience strongly preferred.
- Strong understanding of payroll processes, tax administration, deductions, garnishments, and applicable payroll laws and regulations.
- Experience with 401(k) payroll administration, audits, and/or non-discrimination testing.
- Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
- Ability to manage multiple deadlines, work independently, and proactively resolve issues.
- Strong communication skills and ability to work effectively with employees, managers, and vendors.
- Ability to handle confidential information with discretion and professionalism.
- Strong Microsoft Office skills, particularly Excel.
Preferred: Payroll certification (FPC or CPP), experience with multi-state payroll, and experience using an HRIS to administer payroll, benefits, and employee data.
The Value We Offer:
- Health, Dental, and Vision insurance
- Prescription Plan
- 401(k) with company match
- Tuition Reimbursement
- Disability Plan
- Paid Vacation and 10 Holidays
- Health Club Reimbursement
- Bonus program
- Wellness program
Shift
First Shift (United States of America)
See all H-1B Visa Payroll Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Payroll Administrator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Payroll Administrator
Align your credentials with specialty occupation standards
Pull the O*NET profile for Payroll Administrators and map your degree in accounting, finance, or HR management directly to the listed knowledge requirements. Employers writing H-1B job descriptions lean on this alignment to satisfy USCIS specialty occupation criteria.
Target employers already certified for payroll LCAs
Search the OFLC Wage Search for certified Labor Condition Applications under the Payroll and Timekeeping Clerks SOC code. Employers with recent certifications have already committed to DOL wage standards and understand the filing process, making them far more receptive sponsorship candidates.
Find verified sponsoring employers on Migrate Mate
Browse Payroll Administrator roles on Migrate Mate, which surfaces employers with verified H-1B LCA filing history for this occupation. You'll skip the guesswork of cold-applying to companies that have never sponsored the role before.
Confirm your worksite coverage before accepting an offer
Each physical worksite where you'll perform payroll duties needs its own certified LCA. If the employer has satellite offices or expects you to work at client sites, ask HR to confirm that additional LCA filings are part of their onboarding process before you sign anything.
Request premium processing during offer negotiations
USCIS premium processing cuts the I-129 adjudication window to roughly 15 business days. Payroll departments often run lean, and employers willing to pay for faster approval signal they've budgeted for sponsorship costs and genuinely need you in the role quickly.
Document payroll software proficiency to strengthen the petition
H-1B petitions for payroll roles are stronger when the job description requires specialized systems knowledge, such as enterprise platforms or multi-state compliance tools. Certifications or demonstrated experience with these systems help the employer justify the degree-level complexity of your position.
H-1B Visa Payroll Administrator: Frequently Asked Questions
Does a Payroll Administrator role qualify as an H-1B specialty occupation?
It depends on how the employer structures the position. A general clerical payroll role does not automatically qualify. To meet USCIS specialty occupation standards, the employer must demonstrate the job requires at least a bachelor's degree in a directly related field such as accounting, finance, or business administration. Employers sponsoring H-1B holders typically write job descriptions emphasizing complex compliance analysis, multi-jurisdiction tax regulations, and systems integration work that genuinely requires degree-level expertise.
Which employers commonly sponsor H-1B visas for Payroll Administrators?
Large enterprises with high-volume, multi-state payroll operations, professional employer organizations, and multinational corporations managing cross-border payroll are the most active sponsors. These employers deal with layered compliance requirements across federal, state, and local jurisdictions, which supports a degree-level job description. You can browse employers with verified H-1B LCA filing history for payroll roles on Migrate Mate.
What happens to my H-1B status if I move to a different office location?
Your employer must file a new certified Labor Condition Application with DOL for each worksite where you perform duties. A short-term assignment to a different city without an updated LCA puts both you and your employer out of compliance. Before accepting any role that involves client sites or satellite offices, confirm your employer's process for filing amended LCAs when your work location changes.
How long does H-1B sponsorship last for a Payroll Administrator position?
USCIS grants initial H-1B status for up to three years, with one extension available for a total maximum of six years. Beyond six years, continued stay requires an approved immigrant visa petition or other qualifying circumstances under AC21 portability provisions. Extensions are employer-tied, so if you change jobs, your new employer must file a fresh H-1B petition before your current status expires.
What documents should I prepare before an employer begins my H-1B petition?
You'll need your academic transcripts and degree certificates showing a field directly related to payroll or financial administration, along with any professional certifications such as a Certified Payroll Professional credential. Your employer will also need a detailed job description that maps your duties to specialty occupation criteria. USCIS may issue a Request for Evidence if the degree-to-role connection is not immediately clear, so having a credential evaluation from a recognized agency is worth arranging in advance.