Payroll Administrator Jobs in USA with Visa Sponsorship
Payroll Administrator jobs can qualify for H-1B visa or TN visa sponsorship when the role requires a bachelor's degree in accounting, finance, or a related field. Employers file a Labor Condition Application before sponsorship begins, and your degree field alignment is the detail most applicants get wrong.
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Get Access To All JobsWho We Are
Driven by continual innovation and trusted partnerships, our company is a global leader in high-quality door and insulated glass solutions. For decades, our purpose has been simple: Make Your Life Better™—for our customers, our communities, and our people.
With 14 global locations and thousands of employees, our company has been recognized as a Great Place to Work® across all countries of operation. We invest in our people and foster a culture built on accountability, collaboration, and operational excellence.
This role is preferred to be based near Zeeland, MI to support a hybrid work schedule with regular onsite collaboration. Candidates located in Michigan are strongly preferred; however, we are also open to qualified candidates residing in Arizona, Florida, Georgia, Maryland, Nevada, Ohio, South Carolina, Tennessee, and Texas.
Position Overview
The Payroll & HR Administrator is responsible for the accurate and timely processing and administration of all payrolls, including weekly and biweekly payroll. This role manages the end-to-end payroll process, supports payroll compliance and reporting, coordinates with ADP to support payroll processing, and provides payroll-related support to employees and managers. In addition to its primary payroll responsibilities, the role performs a range of administrative duties, including benefits and leave administration, new hire orientation, required reporting such as EEO-1 and Bureau of Labor Statistics reports, electronic file management, routine HRIS transactions, and job profile maintenance.
The Payroll & HR Administrator is responsible for the accurate and timely payroll processing, payroll compliance, reporting, and employee and manager support. The role serves as the primary payroll contact with ADP and also supports benefits and leave administration, new hire orientation, required reporting, HRIS transactions, job profile maintenance, and electronic file management.
Key Responsibilities
Payroll Administration
- Administer and maintain ADP eTime.
- Process weekly and biweekly payrolls accurately and timely utilizing ADP Workforce Now.
- Process bonus, off-cycle, and other special payroll runs as needed.
- Administer payroll activities, including new hires, terminations, direct deposits, deductions, garnishments, retroactive payments, reversals, corrections, employee verifications, and other payroll adjustments.
- Review and reconcile payroll to ensure accuracy and resolve discrepancies.
- Ensure accurate integration of payroll system with benefits and 401(k) systems.
- Support payroll year-end activities, including reconciliations, W-2s, Box 12DD, PTO processing, and related reporting.
Payroll Tax & Compliance
- Partner with ADP on payroll tax administration, tax notices, filings, state setups, and related issues.
- Maintain compliance with applicable payroll laws, regulations, company policies, and court-ordered deductions.
- Maintain accurate payroll records and documentation to support audits and compliance requirements.
- Serve as a resource to employees and managers regarding payroll questions and issues.
- Manage unemployment claims and related administration, including responding to state notices, coordinating required documentation, and partnering with managers and external vendors as needed.
401(k) Administration
- Administer payroll-related 401(k) contributions and employer matching.
- Reconcile 401(k) contributions and loan payments with payroll deductions.
- Coordinate the annual 401(k) audit and annual non-discrimination testing, including required follow-ups.
Benefits & Leave Administration
- Process employee benefit enrollments, life event changes, and terminations in the HRIS system.
- Support open enrollment activities, including system setup support, employee communications, enrollment review, and coordination of related payroll deductions.
- Review benefit deductions for accuracy and resolve enrollment or deduction discrepancies.
- Review, reconcile, and process benefits invoices.
- Respond to routine employee benefits questions and coordinate with benefit vendors as needed.
- Assist with employee leave administration, including required documentation, employee communications, tracking, and coordination with payroll and benefit deductions.
Reporting & Vendor Management
- Generate payroll reports as needed.
- Prepare and submit EEO-1 and Bureau of Labor Statistics reports.
- Serve as the primary payroll contact with ADP, maintain an effective vendor relationship, and partner with ADP to resolve system, processing, tax, and other payroll-related issues.
- Identify opportunities to improve overall processes, controls, and efficiency.
HR Administration & Systems Support
- Use the HRIS to support routine payroll, benefits, and employee data transactions, including open enrollment activities.
- Create and maintain job profiles and related employee records in the HRIS.
- Facilitate new hire orientation.
- Maintain electronic files, payroll procedures, and other Human Resources documentation.
- Assist with Human Resources projects and administrative process improvements that enhance accuracy, efficiency, and the employee experience.
Other Responsibilities
- Maintain strict confidentiality when handling employee compensation and payroll information.
- Serve as a backup to other Human Resources team members as needed.
- Field incoming external Human Resources phone calls and route inquiries to the appropriate team member.
- Perform other duties as assigned.
What Sets You Up for Success:
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred; equivalent experience will be considered.
- 4+ years of progressive payroll processing experience with demonstrated experience managing end-to-end payroll processes.
- Experience processing both hourly and salaried payroll.
- Experience with ADP or a comparable payroll system; ADP experience strongly preferred.
- Strong understanding of payroll processes, tax administration, deductions, garnishments, and applicable payroll laws and regulations.
- Experience with 401(k) payroll administration, audits, and/or non-discrimination testing.
- Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
- Ability to manage multiple deadlines, work independently, and proactively resolve issues.
- Strong communication skills and ability to work effectively with employees, managers, and vendors.
- Ability to handle confidential information with discretion and professionalism.
- Strong Microsoft Office skills, particularly Excel.
Preferred: Payroll certification (FPC or CPP), experience with multi-state payroll, and experience using an HRIS to administer payroll, benefits, and employee data.
The Value We Offer:
- Health, Dental, and Vision insurance
- Prescription Plan
- 401(k) with company match
- Tuition Reimbursement
- Disability Plan
- Paid Vacation and 10 Holidays
- Health Club Reimbursement
- Bonus program
- Wellness program
Shift
First Shift (United States of America)
Who We Are
Driven by continual innovation and trusted partnerships, our company is a global leader in high-quality door and insulated glass solutions. For decades, our purpose has been simple: Make Your Life Better™—for our customers, our communities, and our people.
With 14 global locations and thousands of employees, our company has been recognized as a Great Place to Work® across all countries of operation. We invest in our people and foster a culture built on accountability, collaboration, and operational excellence.
This role is preferred to be based near Zeeland, MI to support a hybrid work schedule with regular onsite collaboration. Candidates located in Michigan are strongly preferred; however, we are also open to qualified candidates residing in Arizona, Florida, Georgia, Maryland, Nevada, Ohio, South Carolina, Tennessee, and Texas.
Position Overview
The Payroll & HR Administrator is responsible for the accurate and timely processing and administration of all payrolls, including weekly and biweekly payroll. This role manages the end-to-end payroll process, supports payroll compliance and reporting, coordinates with ADP to support payroll processing, and provides payroll-related support to employees and managers. In addition to its primary payroll responsibilities, the role performs a range of administrative duties, including benefits and leave administration, new hire orientation, required reporting such as EEO-1 and Bureau of Labor Statistics reports, electronic file management, routine HRIS transactions, and job profile maintenance.
The Payroll & HR Administrator is responsible for the accurate and timely payroll processing, payroll compliance, reporting, and employee and manager support. The role serves as the primary payroll contact with ADP and also supports benefits and leave administration, new hire orientation, required reporting, HRIS transactions, job profile maintenance, and electronic file management.
Key Responsibilities
Payroll Administration
- Administer and maintain ADP eTime.
- Process weekly and biweekly payrolls accurately and timely utilizing ADP Workforce Now.
- Process bonus, off-cycle, and other special payroll runs as needed.
- Administer payroll activities, including new hires, terminations, direct deposits, deductions, garnishments, retroactive payments, reversals, corrections, employee verifications, and other payroll adjustments.
- Review and reconcile payroll to ensure accuracy and resolve discrepancies.
- Ensure accurate integration of payroll system with benefits and 401(k) systems.
- Support payroll year-end activities, including reconciliations, W-2s, Box 12DD, PTO processing, and related reporting.
Payroll Tax & Compliance
- Partner with ADP on payroll tax administration, tax notices, filings, state setups, and related issues.
- Maintain compliance with applicable payroll laws, regulations, company policies, and court-ordered deductions.
- Maintain accurate payroll records and documentation to support audits and compliance requirements.
- Serve as a resource to employees and managers regarding payroll questions and issues.
- Manage unemployment claims and related administration, including responding to state notices, coordinating required documentation, and partnering with managers and external vendors as needed.
401(k) Administration
- Administer payroll-related 401(k) contributions and employer matching.
- Reconcile 401(k) contributions and loan payments with payroll deductions.
- Coordinate the annual 401(k) audit and annual non-discrimination testing, including required follow-ups.
Benefits & Leave Administration
- Process employee benefit enrollments, life event changes, and terminations in the HRIS system.
- Support open enrollment activities, including system setup support, employee communications, enrollment review, and coordination of related payroll deductions.
- Review benefit deductions for accuracy and resolve enrollment or deduction discrepancies.
- Review, reconcile, and process benefits invoices.
- Respond to routine employee benefits questions and coordinate with benefit vendors as needed.
- Assist with employee leave administration, including required documentation, employee communications, tracking, and coordination with payroll and benefit deductions.
Reporting & Vendor Management
- Generate payroll reports as needed.
- Prepare and submit EEO-1 and Bureau of Labor Statistics reports.
- Serve as the primary payroll contact with ADP, maintain an effective vendor relationship, and partner with ADP to resolve system, processing, tax, and other payroll-related issues.
- Identify opportunities to improve overall processes, controls, and efficiency.
HR Administration & Systems Support
- Use the HRIS to support routine payroll, benefits, and employee data transactions, including open enrollment activities.
- Create and maintain job profiles and related employee records in the HRIS.
- Facilitate new hire orientation.
- Maintain electronic files, payroll procedures, and other Human Resources documentation.
- Assist with Human Resources projects and administrative process improvements that enhance accuracy, efficiency, and the employee experience.
Other Responsibilities
- Maintain strict confidentiality when handling employee compensation and payroll information.
- Serve as a backup to other Human Resources team members as needed.
- Field incoming external Human Resources phone calls and route inquiries to the appropriate team member.
- Perform other duties as assigned.
What Sets You Up for Success:
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred; equivalent experience will be considered.
- 4+ years of progressive payroll processing experience with demonstrated experience managing end-to-end payroll processes.
- Experience processing both hourly and salaried payroll.
- Experience with ADP or a comparable payroll system; ADP experience strongly preferred.
- Strong understanding of payroll processes, tax administration, deductions, garnishments, and applicable payroll laws and regulations.
- Experience with 401(k) payroll administration, audits, and/or non-discrimination testing.
- Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
- Ability to manage multiple deadlines, work independently, and proactively resolve issues.
- Strong communication skills and ability to work effectively with employees, managers, and vendors.
- Ability to handle confidential information with discretion and professionalism.
- Strong Microsoft Office skills, particularly Excel.
Preferred: Payroll certification (FPC or CPP), experience with multi-state payroll, and experience using an HRIS to administer payroll, benefits, and employee data.
The Value We Offer:
- Health, Dental, and Vision insurance
- Prescription Plan
- 401(k) with company match
- Tuition Reimbursement
- Disability Plan
- Paid Vacation and 10 Holidays
- Health Club Reimbursement
- Bonus program
- Wellness program
Shift
First Shift (United States of America)
See all Payroll Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Payroll Administrator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Payroll Administrator
Match your degree to payroll's specialty occupation test
H-1B eligibility hinges on a direct link between your degree field and the role. Accounting, finance, human resources management, or business administration degrees support payroll most cleanly. A general business degree without concentration coursework can trigger a Request for Evidence.
Pull prevailing wage data before negotiating
Your employer must certify your salary meets the DOL prevailing wage for your location before filing an LCA. Use the OFLC Wage Search to look up the Level I through Level IV wage for Payroll and Timekeeping Clerks in your target city before your offer conversation.
Target employers with payroll volume and compliance teams
Companies running multi-state payroll, union payroll, or certified payroll for government contracts already have HR compliance infrastructure. Those employers are far more accustomed to sponsorship paperwork than small businesses processing payroll manually through a bookkeeper.
Use Migrate Mate to find verified sponsorship history
Search Migrate Mate for Payroll Administrator roles with confirmed LCA filing history. Seeing which employers have sponsored this exact role type cuts your research time and surfaces companies where your application won't be the first time their HR team handles the process.
Clarify PERM timing if the employer mentions green card
Some payroll roles are structured with EB-3 sponsorship in mind from day one. If your employer mentions PERM labor certification, ask whether the job duties have been held open and whether a Prevailing Wage Determination has been requested from DOL before the recruitment phase starts.
Prepare payroll system certifications before interviews
Employers sponsoring a Payroll Administrator want proof you can operate their systems on day one. Certifications in Workday Payroll, ADP Workforce Now, or Ceridian Dayforce strengthen specialty occupation arguments by tying your qualifications to duties that genuinely require specialized training beyond a general degree.
Frequently Asked Questions
Does a Payroll Administrator role qualify as a specialty occupation for H-1B?
It depends on how the employer defines the position. A Payroll Administrator role qualifies when the employer can document that a bachelor's degree in accounting, finance, or a related field is the minimum entry requirement for that specific position. Generic payroll processing roles that accept any degree, or no degree, are unlikely to pass USCIS scrutiny. The more the role involves compliance, tax calculations, multi-state regulations, or system implementation, the stronger the specialty occupation argument.
Which visa types realistically cover Payroll Administrator sponsorship?
H-1B is the most common path for employer-sponsored payroll roles. Canadian and Mexican nationals may qualify under TN visa if the position maps to an accountant or mathematician category on the USMCA list, though the fit is narrow and depends on actual job duties. Singaporean and Chilean nationals can explore H-1B1 visa, which shares the specialty occupation standard but has its own caps and no lottery. USCIS assesses each petition individually based on the job description and your credentials.
How do I find employers who have sponsored Payroll Administrator roles before?
Migrate Mate lists employers with verified LCA sponsorship history for roles like Payroll Administrator, so you can focus your applications on companies that have already committed to the process rather than those encountering it for the first time.
Does my accounting or finance degree need to be from a U.S. university?
No, but a foreign degree must be evaluated for U.S. equivalency before USCIS will accept it. A credential evaluation from a NACES-member organization is the standard approach. A three-year bachelor's degree from some countries may be found equivalent to a U.S. four-year degree, but this depends on the evaluator's assessment and the specific institution. You should obtain the evaluation before the employer files your H-1B petition, not after.
What happens to my status if the company does layoffs after sponsoring me?
If your employer terminates your position while you're on H-1B, you have a 60-day grace period to find a new sponsoring employer, change to another visa status, or depart. A new employer can begin sponsoring you as soon as they file a new H-1B petition on your behalf, and you can start working once that petition is filed. Payroll professionals with demonstrable system expertise and compliance experience typically have an easier time securing transfer offers within that window.
What is the prevailing wage requirement for sponsored Payroll Administrator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.