Finance Administrator Jobs in USA with Visa Sponsorship
Finance Administrator roles attract H-1B and E-3 sponsorship from banks, healthcare systems, and large corporations that need dedicated support for accounts payable, reporting, and compliance functions. A bachelor's degree in accounting, finance, or a related field is typically required to qualify as a specialty occupation. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsPosting Number req25456
Department ENGR Business Center - North
Location Tucson Campus
Address Tucson, AZ USA
Position Highlights
The Engineering Business Center-North, within the College of Engineering at the University of Arizona, is seeking a detail-oriented and proactive Finance Administrator. This position is part of the business and administrative support team serving four academic departments: Academic Affairs, Aerospace and Mechanical Engineering, Biomedical Engineering, and Systems and Industrial Engineering. The Finance Administrator will assist with business and finance operations, including reviewing and monitoring departmental accounts to ensure appropriate spending and compliance with university and sponsor regulations; reconciling financial accounts and payroll expenditures; tracking salary distributions, budgets, and fund balances; analyzing routine budget variances; and supporting the preparation of financial forecasts and reports.
Additionally, the Finance Administrator will help compile monthly financial reports, assist in identifying process improvements, and ensure documentation is maintained in accordance with university records retention schedules. The ideal candidate will work under general supervision and should have a foundational understanding of business and operational functions within a department or unit. They will collaborate closely with the business office team to streamline processes, support compliance, and improve service delivery for the departments supported by the Business Center.
Strong communication skills are essential, as this position regularly interacts with faculty, staff, and university units to interpret financial policies and procedures. This position reports to the Director of Finance and Administration and will work closely with them to support the financial and administrative functions of the Business Center.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
- Assist the Director of Finance and Administration in the review and monitoring of departmental accounts to ensure appropriate spending and compliance with university policies. Utilize knowledge of University systems and department tools to support financial analysis and reconciliation efforts.
- Identify routine budget variances, provide explanations, and offer recommendations for corrective action.
- Assist in reconciliation of UA payroll expenditures to ensure faculty, staff, student position distributions are aligned with departmental budgets, including reviewing financial data to identify discrepancies and supporting the preparation of reconciliation reports.
- Initiate Position Distribution in UAccess Employee, verify accuracy of funding requests, working closely faculty and staff to ensure compliance with budget guidelines.
- Maintain approved department budgets, performing financial data analysis to track expenses against approved Expenditure Authority/College approved budgets and identify potential variances.
- Compile and interpret financial data using UAccess Analytics to generate monthly reports and, providing accurate and timely information to support management in decision-making.
- Initiate Salary Expense Transfers (SET) to ensure accurate allocation of salary expenditures to the appropriate account numbers, maintaining financial accuracy and compliance.
- Analyze spending patterns to identify opportunities for cost reductions and process improvements.
- Provide financial data to administrative staff to support the preparation of disbursement vouchers, travel authorizations, and expense reimbursements. Assist with generating financial reports, forecasts, and budgets by offering data analysis and insights.
- Initiate and process UA Foundation forms for reimbursements and fund transfers to UA Gift accounts.
- Collaborate with the Finance/Business team to monitor fund allocations, ensuring alignment with the approved budget, projections and financial models.
- Perform general error corrections to address accounting discrepancies. Conduct financial analysis to verify the accuracy of the general ledger and support the preparation of accurate financial reports.
- Assist in the preparation of financial forecasts which may include analyzing historical data, identifying trends, and making recommendations to the Director of Finance and Administration.
- Provide mentorship and training to business office staff on university policies, effective communication practices, and standard administrative procedures to ensure consistency, compliance, and operational efficiency.
- Serve as backup to the business office by assisting in the reconciliation process for UA Purchasing Card (P-Card) transactions and compiling the required supporting documentation, ensuring compliance with university policies and procedures.
- Organize and file departmental account documentation and correspondence, financial transactions per records retention schedules, and other sponsor supporting documentation.
- Perform other duties and projects as needed to support financial operations and compliance.
Knowledge, Skills, and Abilities (KSAs)
- Strong initiative and prioritization skills.
- Possess excellent written and verbal communication skills.
- Proficient in Microsoft Suite (Word, Excel, and Outlook).
- Knowledge of accounting, financial, and industry principles, practices, principles and procedures.
- Ability to research and analyze data.
- Ability to maintain sensitivity with confidential information.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications
- Experience using Smartsheet or other cloud-based work management platform(s).
- Experience with UA policies and procedures, and with UAccess Financials, Research, Employee, Analytics, and Student.
- Experience in higher education or government accounting and budgeting experience, including various fund types (recurring operating funds, gifts, grants and indirect cost revenue, auxiliary funds, etc).
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Organizational Administration
Benefits Eligible Yes - Full Benefits
Rate of Pay $59,404 - $74,254
Compensation Type salary at 1.0 full-time equivalency (FTE)
Grade 8
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level PC2
Job Family Administrative Operations
Job Function Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Open Date 3/17/2026
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Contact Information for Candidates Mauro Oliveros, moliveros@arizona.edu
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
Posting Number req25456
Department ENGR Business Center - North
Location Tucson Campus
Address Tucson, AZ USA
Position Highlights
The Engineering Business Center-North, within the College of Engineering at the University of Arizona, is seeking a detail-oriented and proactive Finance Administrator. This position is part of the business and administrative support team serving four academic departments: Academic Affairs, Aerospace and Mechanical Engineering, Biomedical Engineering, and Systems and Industrial Engineering. The Finance Administrator will assist with business and finance operations, including reviewing and monitoring departmental accounts to ensure appropriate spending and compliance with university and sponsor regulations; reconciling financial accounts and payroll expenditures; tracking salary distributions, budgets, and fund balances; analyzing routine budget variances; and supporting the preparation of financial forecasts and reports.
Additionally, the Finance Administrator will help compile monthly financial reports, assist in identifying process improvements, and ensure documentation is maintained in accordance with university records retention schedules. The ideal candidate will work under general supervision and should have a foundational understanding of business and operational functions within a department or unit. They will collaborate closely with the business office team to streamline processes, support compliance, and improve service delivery for the departments supported by the Business Center.
Strong communication skills are essential, as this position regularly interacts with faculty, staff, and university units to interpret financial policies and procedures. This position reports to the Director of Finance and Administration and will work closely with them to support the financial and administrative functions of the Business Center.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
- Assist the Director of Finance and Administration in the review and monitoring of departmental accounts to ensure appropriate spending and compliance with university policies. Utilize knowledge of University systems and department tools to support financial analysis and reconciliation efforts.
- Identify routine budget variances, provide explanations, and offer recommendations for corrective action.
- Assist in reconciliation of UA payroll expenditures to ensure faculty, staff, student position distributions are aligned with departmental budgets, including reviewing financial data to identify discrepancies and supporting the preparation of reconciliation reports.
- Initiate Position Distribution in UAccess Employee, verify accuracy of funding requests, working closely faculty and staff to ensure compliance with budget guidelines.
- Maintain approved department budgets, performing financial data analysis to track expenses against approved Expenditure Authority/College approved budgets and identify potential variances.
- Compile and interpret financial data using UAccess Analytics to generate monthly reports and, providing accurate and timely information to support management in decision-making.
- Initiate Salary Expense Transfers (SET) to ensure accurate allocation of salary expenditures to the appropriate account numbers, maintaining financial accuracy and compliance.
- Analyze spending patterns to identify opportunities for cost reductions and process improvements.
- Provide financial data to administrative staff to support the preparation of disbursement vouchers, travel authorizations, and expense reimbursements. Assist with generating financial reports, forecasts, and budgets by offering data analysis and insights.
- Initiate and process UA Foundation forms for reimbursements and fund transfers to UA Gift accounts.
- Collaborate with the Finance/Business team to monitor fund allocations, ensuring alignment with the approved budget, projections and financial models.
- Perform general error corrections to address accounting discrepancies. Conduct financial analysis to verify the accuracy of the general ledger and support the preparation of accurate financial reports.
- Assist in the preparation of financial forecasts which may include analyzing historical data, identifying trends, and making recommendations to the Director of Finance and Administration.
- Provide mentorship and training to business office staff on university policies, effective communication practices, and standard administrative procedures to ensure consistency, compliance, and operational efficiency.
- Serve as backup to the business office by assisting in the reconciliation process for UA Purchasing Card (P-Card) transactions and compiling the required supporting documentation, ensuring compliance with university policies and procedures.
- Organize and file departmental account documentation and correspondence, financial transactions per records retention schedules, and other sponsor supporting documentation.
- Perform other duties and projects as needed to support financial operations and compliance.
Knowledge, Skills, and Abilities (KSAs)
- Strong initiative and prioritization skills.
- Possess excellent written and verbal communication skills.
- Proficient in Microsoft Suite (Word, Excel, and Outlook).
- Knowledge of accounting, financial, and industry principles, practices, principles and procedures.
- Ability to research and analyze data.
- Ability to maintain sensitivity with confidential information.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications
- Experience using Smartsheet or other cloud-based work management platform(s).
- Experience with UA policies and procedures, and with UAccess Financials, Research, Employee, Analytics, and Student.
- Experience in higher education or government accounting and budgeting experience, including various fund types (recurring operating funds, gifts, grants and indirect cost revenue, auxiliary funds, etc).
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Organizational Administration
Benefits Eligible Yes - Full Benefits
Rate of Pay $59,404 - $74,254
Compensation Type salary at 1.0 full-time equivalency (FTE)
Grade 8
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level PC2
Job Family Administrative Operations
Job Function Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Open Date 3/17/2026
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Contact Information for Candidates Mauro Oliveros, moliveros@arizona.edu
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
How to Get Visa Sponsorship as a Finance Administrator
Target employers with dedicated finance departments
Large hospitals, universities, and Fortune 500 companies run structured finance teams that routinely sponsor visas. These organizations have established immigration programs, making the sponsorship process faster and more predictable than smaller employers navigating it for the first time.
Emphasize your degree field, not just your title
USCIS scrutinizes Finance Administrator roles for specialty occupation status. A degree in accounting, finance, or business administration strengthens your case considerably. Generic management degrees without a finance concentration can create RFE risk during adjudication.
Get a job description that specifies degree requirements
The offer letter and job description must state that a bachelor's degree in a specific field is required, not preferred. The word 'preferred' can undermine your H-1B petition. Ask your employer to confirm this language before the LCA is filed.
Understand the LCA prevailing wage requirement
Your employer must file a Labor Condition Application certifying the offered wage meets Department of Labor prevailing wage standards for your location and role. Roles classified at a lower wage level can attract additional USCIS scrutiny during the petition review.
Consider E-3 if you hold Australian citizenship
Australian citizens can pursue E-3 visas for Finance Administrator roles without entering the H-1B lottery. The E-3 has a 10,500 annual cap that has never been exhausted, meaning qualified applicants can obtain approval year-round with no wait for a new registration cycle.
Build a paper trail of specialized responsibilities
Finance Administrator is a broad title. Document your work with ERP systems, regulatory reporting, or multi-entity consolidation to demonstrate specialized knowledge. Specific system expertise, such as SAP or Oracle, makes the specialty occupation argument significantly more defensible during USCIS review.
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Get Access To All JobsFrequently Asked Questions
Does a Finance Administrator role qualify as a specialty occupation for H-1B purposes?
It can qualify, but it requires careful documentation. USCIS evaluates whether the specific role requires a bachelor's degree in a directly related field as a minimum entry requirement. Finance Administrator positions at large organizations handling regulatory reporting, multi-entity accounting, or ERP-driven financial operations tend to qualify more reliably than generalist administrative support roles. The job description language is critical.
What degree do I need to get sponsored as a Finance Administrator?
A bachelor's degree in accounting, finance, business administration, or economics is the standard baseline. Degrees in unrelated fields create complications, even if you have years of relevant experience. For H-1B purposes, USCIS looks for a direct relationship between your degree field and the job duties. A finance-specific degree is the cleanest path to approval.
Which employers are most likely to sponsor a Finance Administrator?
Healthcare systems, universities, government contractors, and multinational corporations in sectors like banking, insurance, and manufacturing are the most consistent sponsors. These organizations run large finance departments, have existing immigration programs, and are accustomed to the LCA and H-1B petition process. Migrate Mate lets you browse Finance Administrator roles filtered specifically by visa sponsorship availability.
Can I get sponsored on an E-3 visa as a Finance Administrator if I'm Australian?
Yes. The E-3 visa is available exclusively to Australian citizens and covers specialty occupations, which Finance Administrator roles can satisfy with the right job description and degree. Unlike the H-1B, there is no lottery. Your employer files an LCA, you attend a consular interview in Australia, and the visa is typically issued within a few weeks of approval.
How does USCIS typically view Finance Administrator petitions compared to other finance roles?
USCIS treats Finance Administrator petitions with more scrutiny than roles with clearly technical titles like Financial Analyst or Staff Accountant, because 'administrator' can imply clerical work that may not require a degree. Petitions that clearly document specialized duties, required certifications, and system-specific expertise have significantly higher approval rates. Employers with experienced immigration counsel tend to navigate this successfully.
What is the prevailing wage requirement for sponsored Finance Administrator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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