H-1B Visa Program Associate Jobs
Program Associate roles at nonprofits, research institutions, and policy organizations regularly appear on H-1B LCA filings, making them a viable path for sponsored employment. These positions typically qualify as specialty occupations requiring at least a bachelor's degree in a directly related field. Migrate Mate filters Program Associate openings by verified H-1B sponsorship history.
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Get Access To All JobsJob Title: Sponsored Programs Associate Manager
Department: ERIK | Office of Sponsored Programs Administration
Position Overview
The Sponsored Programs Associate Manager will be responsible for supervising, training, and leading a team of current and new technical, administrative, and support staff. The individual in this position will also simultaneously provide administrative oversight for advanced workload assignments related to sponsored awards. The Sponsored Programs Associate Manager reports directly to the Sponsored Programs Associate Director.
The supervisory job duties include the following:
- Meets regularly, either formally or informally, to address questions and to provide guidance to direct reports in the management of their workloads.
- Provides coaching, mentoring, and professional development and conducts performance reviews annually with their direct reports.
- Responsible for addressing personnel issues for direct reports in partnership with senior leadership.
- Works with Associate Director to initiate and participate in the hiring process for openings in their direct report team.
- Under the guidance of senior leadership, provides direction and leadership for staff.
- May assist Associate Directors with planning OGC staff meetings, establishing and/or participating in cross-unit teams to develop business processes and/or training materials as needed.
- May assist Associate Directors with the review and analysis of business processes.
- Provides direct oversight, review, and approval for direct reports work, including award and modification entries.
The Sponsored Programs Associate Manager maintains expert knowledge and provides oversight in all aspects of research administration, including all areas of electronic research administration and in-depth knowledge of federal and non-federal sponsors. Possesses a thorough understanding of policy administration, compliance, and contract negotiations and communicates this knowledge with staff.
The advanced workload job duties of this position include:
- Providing institutional authority, central administrative oversight, and content expertise to Principal Investigators (PIs) and department/college administrators on pre- and post-award management of externally funded grants and contracts from federal, non-federal, for-profit, non-profit, and local agency sponsors.
- Accurately enters new award and modification information, including administrative and financial requirements, into the University’s financial system.
- Communicates award information and project account number to Principal Investigators and administrative staff highlighting unique terms and/or requirements.
Manages an advanced workload from an assigned constituency while successfully demonstrating independent decision-making. This position manages the preparation and submission of large, complex proposals to funding agencies, providing administrative and budgetary approvals and serving as institutional signature authority. Responsibilities also include independently negotiating complex agreements that protect the interests of The Ohio State University and its faculty, as well as providing institutional approval on contractual matters. Prepares, issues and negotiates sub-award agreements as necessary, serving as a resource for risk determination and appropriateness of terms. Requires an advanced understanding of sponsor and institutional regulations and must be able to interpret and communicate highly complex sponsor guidelines, University policy and procedures, state and federal law, and industry best practices to PIs and department/college administrators to ensure compliance with sponsor and University policies. Performs other tasks as assigned.
Skills and Competencies for Success
- Ability to supervise the daily activities of technical, administrative, and support staff.
- Assists with problem resolution in areas of research administration. Ability to address and resolve disciplinary and/or personnel issues.
- Ability to mentor, coach, and professionally develop staff.
- Ability to administer research administration policies and execute research administration procedures.
- Promotes a culture that supports work/life balance, peer collaboration, autonomy, and supportive leadership.
- Good working knowledge of federal or private agency sponsors, contract/grant regulations, University policy.
- Manage multiple, shifting priorities in a deadline-driven environment. Write and interpret award/contract language.
- Demonstrated experience developing budgets and/or analyzing financial data.
- Analyze complex situations and decide appropriate steps for resolution and follow-through.
- Provide guidance to less experienced staff in solving complex problems.
- Excellent time management, follow-through, organizational skills, and attention to detail.
- Excellent verbal and written communication skills, including experience with public speaking and training.
- Understand the importance and value in providing exceptional customer service to all stakeholders.
- Participation in professional development activities in the field of research administration.
Required Qualifications
- Bachelor’s degree or equivalent combination of education and experience.
- 3 years of research administration experience in a university setting.
- Demonstrated proficiency with electronic research tools and systems.
- Demonstrated considerable experience successfully serving as a job coach, mentor, or supervisor to support staff.
Desired Education and Experience
- 5 years central research administration/sponsored programs and/or supervisory experience at The Ohio State University.
- Completion and retention of Certified Research Administrator (CRA).
Application Materials
- A resume and cover letter are strongly desired.
Additional Information:
Salary
The pay range for this job profile is $88,300 - $115,350. The offer for this position will fall within this range based on multiple factors including internal equity, unit’s available budget, and the candidate’s qualifications.
Office of Sponsored Programs Overview
The Office of Sponsored Programs (OSP), under the auspices of the Office of Research, supports the development, implementation, and coordination of sponsored research at the University from proposal development to project closeout. OSP provides a full range of research administration services to support Ohio State faculty, staff, and graduate students through research administration, responsible stewardship of funds and sound management practices.
OSP provides a collaborative, autonomous work environment with a strong emphasis on work/life balance. Employees are provided flexible work schedule options. All staff may be asked to attend certain periodic in-person work events during the year, regardless of work schedule and location. All employees are provided University-configured equipment and supportive technology tools. Employees will be required to provide reliable internet access and home office furnishings if they opt for part or all of their duties to be undertaken remotely.
Enterprise for Research, Innovation and Knowledge Overview
Join the Research Development Office within the Enterprise for Research, Innovation and Knowledge (ERIK) at The Ohio State University and become a part of a dynamic, forward-thinking team dedicated to pushing the boundaries of discovery and innovation. ERIK positions Ohio State to expand curiosity-driven research and creative expression, further develop our research community of faculty, staff, and students, and grow the innovation ecosystem to address big challenges and improve communities locally and globally. We are seeking passionate individuals who are committed to making a meaningful impact through collaboration, innovation, and excellence.
Career Roadmap
Function: Research Administration
Subfunction: Sponsored Programs
Career Band and Level: Manager 1
Location: Mount Hall (0311)
Position Type: Regular
Scheduled Hours: 40
Shift: First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
Job Title: Sponsored Programs Associate Manager
Department: ERIK | Office of Sponsored Programs Administration
Position Overview
The Sponsored Programs Associate Manager will be responsible for supervising, training, and leading a team of current and new technical, administrative, and support staff. The individual in this position will also simultaneously provide administrative oversight for advanced workload assignments related to sponsored awards. The Sponsored Programs Associate Manager reports directly to the Sponsored Programs Associate Director.
The supervisory job duties include the following:
- Meets regularly, either formally or informally, to address questions and to provide guidance to direct reports in the management of their workloads.
- Provides coaching, mentoring, and professional development and conducts performance reviews annually with their direct reports.
- Responsible for addressing personnel issues for direct reports in partnership with senior leadership.
- Works with Associate Director to initiate and participate in the hiring process for openings in their direct report team.
- Under the guidance of senior leadership, provides direction and leadership for staff.
- May assist Associate Directors with planning OGC staff meetings, establishing and/or participating in cross-unit teams to develop business processes and/or training materials as needed.
- May assist Associate Directors with the review and analysis of business processes.
- Provides direct oversight, review, and approval for direct reports work, including award and modification entries.
The Sponsored Programs Associate Manager maintains expert knowledge and provides oversight in all aspects of research administration, including all areas of electronic research administration and in-depth knowledge of federal and non-federal sponsors. Possesses a thorough understanding of policy administration, compliance, and contract negotiations and communicates this knowledge with staff.
The advanced workload job duties of this position include:
- Providing institutional authority, central administrative oversight, and content expertise to Principal Investigators (PIs) and department/college administrators on pre- and post-award management of externally funded grants and contracts from federal, non-federal, for-profit, non-profit, and local agency sponsors.
- Accurately enters new award and modification information, including administrative and financial requirements, into the University’s financial system.
- Communicates award information and project account number to Principal Investigators and administrative staff highlighting unique terms and/or requirements.
Manages an advanced workload from an assigned constituency while successfully demonstrating independent decision-making. This position manages the preparation and submission of large, complex proposals to funding agencies, providing administrative and budgetary approvals and serving as institutional signature authority. Responsibilities also include independently negotiating complex agreements that protect the interests of The Ohio State University and its faculty, as well as providing institutional approval on contractual matters. Prepares, issues and negotiates sub-award agreements as necessary, serving as a resource for risk determination and appropriateness of terms. Requires an advanced understanding of sponsor and institutional regulations and must be able to interpret and communicate highly complex sponsor guidelines, University policy and procedures, state and federal law, and industry best practices to PIs and department/college administrators to ensure compliance with sponsor and University policies. Performs other tasks as assigned.
Skills and Competencies for Success
- Ability to supervise the daily activities of technical, administrative, and support staff.
- Assists with problem resolution in areas of research administration. Ability to address and resolve disciplinary and/or personnel issues.
- Ability to mentor, coach, and professionally develop staff.
- Ability to administer research administration policies and execute research administration procedures.
- Promotes a culture that supports work/life balance, peer collaboration, autonomy, and supportive leadership.
- Good working knowledge of federal or private agency sponsors, contract/grant regulations, University policy.
- Manage multiple, shifting priorities in a deadline-driven environment. Write and interpret award/contract language.
- Demonstrated experience developing budgets and/or analyzing financial data.
- Analyze complex situations and decide appropriate steps for resolution and follow-through.
- Provide guidance to less experienced staff in solving complex problems.
- Excellent time management, follow-through, organizational skills, and attention to detail.
- Excellent verbal and written communication skills, including experience with public speaking and training.
- Understand the importance and value in providing exceptional customer service to all stakeholders.
- Participation in professional development activities in the field of research administration.
Required Qualifications
- Bachelor’s degree or equivalent combination of education and experience.
- 3 years of research administration experience in a university setting.
- Demonstrated proficiency with electronic research tools and systems.
- Demonstrated considerable experience successfully serving as a job coach, mentor, or supervisor to support staff.
Desired Education and Experience
- 5 years central research administration/sponsored programs and/or supervisory experience at The Ohio State University.
- Completion and retention of Certified Research Administrator (CRA).
Application Materials
- A resume and cover letter are strongly desired.
Additional Information:
Salary
The pay range for this job profile is $88,300 - $115,350. The offer for this position will fall within this range based on multiple factors including internal equity, unit’s available budget, and the candidate’s qualifications.
Office of Sponsored Programs Overview
The Office of Sponsored Programs (OSP), under the auspices of the Office of Research, supports the development, implementation, and coordination of sponsored research at the University from proposal development to project closeout. OSP provides a full range of research administration services to support Ohio State faculty, staff, and graduate students through research administration, responsible stewardship of funds and sound management practices.
OSP provides a collaborative, autonomous work environment with a strong emphasis on work/life balance. Employees are provided flexible work schedule options. All staff may be asked to attend certain periodic in-person work events during the year, regardless of work schedule and location. All employees are provided University-configured equipment and supportive technology tools. Employees will be required to provide reliable internet access and home office furnishings if they opt for part or all of their duties to be undertaken remotely.
Enterprise for Research, Innovation and Knowledge Overview
Join the Research Development Office within the Enterprise for Research, Innovation and Knowledge (ERIK) at The Ohio State University and become a part of a dynamic, forward-thinking team dedicated to pushing the boundaries of discovery and innovation. ERIK positions Ohio State to expand curiosity-driven research and creative expression, further develop our research community of faculty, staff, and students, and grow the innovation ecosystem to address big challenges and improve communities locally and globally. We are seeking passionate individuals who are committed to making a meaningful impact through collaboration, innovation, and excellence.
Career Roadmap
Function: Research Administration
Subfunction: Sponsored Programs
Career Band and Level: Manager 1
Location: Mount Hall (0311)
Position Type: Regular
Scheduled Hours: 40
Shift: First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
See all 14,854+ Program Associate jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Program Associate roles.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Program Associate
Confirm your degree field matches the role
Program Associate positions span policy, public health, international development, and education. USCIS requires your degree to align with the specific program area, not just management broadly. A mismatch between your transcript and the job's stated field is the most common RFE trigger for this title.
Target LCA-filing nonprofits and research institutions
Use Migrate Mate to filter Program Associate openings by employers with verified H-1B filing history. Nonprofits and federally funded research organizations file LCAs consistently and are often cap-exempt, which removes the lottery risk entirely for qualifying roles.
Check prevailing wage before accepting an offer
Run your prospective job title and location through the OFLC Wage Search before you sign. Employers must pay at least the prevailing wage for your work location. A salary below that threshold will get the LCA rejected, delaying your start date.
Clarify the SOC code your employer will use
Program Associate roles get filed under different Standard Occupational Classification codes depending on the employer. Ask HR which SOC code they're using before the LCA is submitted. The wrong code can misalign your prevailing wage requirement and create unnecessary compliance risk.
Time your application around the October 1 start date
If your offer is at a cap-subject employer, your H-1B can only take effect on October 1. File in the April lottery window. If you're on OPT, confirm your EAD end date gives you enough runway to bridge through the cap-gap period without a work authorization gap.
Review the O*NET profile before your visa interview
USCIS officers and consular officials sometimes reference occupational databases to assess specialty occupation claims. Reviewing the O*NET profile for your role lets you speak precisely to the degree requirements and specialized knowledge the position demands, which strengthens your case.
Program Associate jobs are hiring across the US. Find yours.
Find Program Associate JobsProgram Associate H-1B Visa: Frequently Asked Questions
Does a Program Associate role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. USCIS requires that the role normally requires at least a bachelor's degree in a specific specialty. Program Associate jobs in public health, international development, policy research, and education generally qualify. Generalist coordinator roles without a clear degree requirement in a defined field are more likely to face an RFE or denial.
Are nonprofit Program Associate employers cap-exempt for H-1B purposes?
Some are. Nonprofits affiliated with universities or government research entities can qualify as cap-exempt employers, meaning they can file H-1B petitions outside the annual 85,000-cap lottery at any time of year. Standard nonprofits without that affiliation are cap-subject. Ask the employer directly which category applies before you factor the lottery into your timeline.
How do I find Program Associate jobs at employers who sponsor H-1B visas?
Search Migrate Mate, which filters openings by verified H-1B LCA filing history so you can see which organizations have sponsored this role before. Employers at research institutions, multilateral organizations, and federally funded nonprofits file LCAs for Program Associate titles regularly. Filtering by sponsorship history upfront saves time compared to applying broadly and asking about sponsorship after the interview.
Can my employer file my H-1B while I'm working as a Program Associate on OPT?
Yes. If you're on OPT and your employer files an H-1B petition in the April registration window, you're covered by the cap-gap rule if your OPT expires before October 1. Your work authorization extends automatically while the petition is pending. Make sure your employer submits the I-129 before your OPT end date to keep the cap-gap protection intact.
What happens if USCIS sends an RFE on my Program Associate H-1B petition?
An RFE doesn't mean denial. For Program Associate roles, RFEs typically challenge whether the position requires a specific degree rather than any bachelor's degree. Your employer should respond with documentation showing the specialized nature of the duties, internal job descriptions, and evidence that similar roles in the industry require a degree in the relevant field. You have up to 84 days to respond.
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