H-1B Visa Program Coordinator Jobs
Program Coordinator roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a directly related field, such as public administration, business, or a specialized discipline tied to the program's focus. Many universities, nonprofits, and government contractors sponsor H-1B workers for these roles, making employer research a critical first step.
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Get Access To All JobsScheduled Hours
40
Position Summary
Supports the work of the assigned program/project.
Job Description
Primary Duties & Responsibilities:
- Provides day-to-day operational coordination to the Pediatric Electrophysiology program.
- Assists with program logistics, including patient and procedure scheduling, prior authorization, and care coordination.
- Assists with program communications, such as communicating with referring providers on referral status.
- Manages special events for program/project.
- Provides administrative support for program such as calendar management, meeting organization and check requests.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal Office Environment
- Ability and willingness to work occasional evening and weekend hours both on-campus and off-campus in service to community partners and to the institute’s mission
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Adaptability, Budgeting, Community Organization, Computer Software Applications, Customer Service, Deadline Management, Detail-Oriented, Educational Institutions, Government Agencies, Interpersonal Communication, Nonprofit Organizations, Oral Communications, Organizational Processes, Organizing, Problem Resolution, Project Coordination, Self Motivation, Working Independently, Written Communication
Grade
G08-H
Salary Range
$21.17 - $32.85 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Scheduled Hours
40
Position Summary
Supports the work of the assigned program/project.
Job Description
Primary Duties & Responsibilities:
- Provides day-to-day operational coordination to the Pediatric Electrophysiology program.
- Assists with program logistics, including patient and procedure scheduling, prior authorization, and care coordination.
- Assists with program communications, such as communicating with referring providers on referral status.
- Manages special events for program/project.
- Provides administrative support for program such as calendar management, meeting organization and check requests.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal Office Environment
- Ability and willingness to work occasional evening and weekend hours both on-campus and off-campus in service to community partners and to the institute’s mission
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Adaptability, Budgeting, Community Organization, Computer Software Applications, Customer Service, Deadline Management, Detail-Oriented, Educational Institutions, Government Agencies, Interpersonal Communication, Nonprofit Organizations, Oral Communications, Organizational Processes, Organizing, Problem Resolution, Project Coordination, Self Motivation, Working Independently, Written Communication
Grade
G08-H
Salary Range
$21.17 - $32.85 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
See all 2,296+ H-1B Visa Program Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Program Coordinator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Program Coordinator
Frame your degree as field-specific
USCIS requires a direct connection between your degree and the Program Coordinator role. Document how your major maps to the program's subject area, a generic business degree supporting a public health program needs a stronger narrative than a public health degree does.
Target cap-exempt organizations first
Universities, teaching hospitals, and nonprofit research institutions are exempt from the H-1B annual cap. Program Coordinator roles are common in these settings, so you can start in April rather than waiting for an October start date.
Check LCA filing history on Migrate Mate
Pull each employer's Labor Condition Application history before applying. Migrate Mate surfaces which organizations have filed LCAs for Program Coordinator roles, so you can focus your applications on employers with a documented track record.
Verify prevailing wage before negotiating
Your employer must pay at least the DOL prevailing wage for your location and SOC code. Run your target city and the relevant occupation code through the OFLC Wage Search before your offer conversation so you know the floor.
Request premium processing when timing is tight
If your OPT or current status expires close to the October 1 start date, ask your employer to file with premium processing. USCIS adjudicates premium cases within 15 business days, giving both sides certainty before your authorization lapses.
Document program complexity in your resume
H-1B petitions for Program Coordinator roles face RFEs when the job looks administrative rather than specialized. Quantify scope: grant amounts managed, cross-agency partnerships, compliance reporting obligations, and any regulatory frameworks the role operates under.
H-1B Visa Program Coordinator: Frequently Asked Questions
Does a Program Coordinator role qualify as a specialty occupation for H-1B purposes?
It depends on how the position is structured. USCIS requires that a bachelor's degree in a specific field be a normal minimum for entry into the role. Program Coordinator positions tied to specialized domains like public health, international development, or research administration are more defensible than generalist coordination roles. Your employer's job description must clearly state the degree requirement and explain why that field is necessary.
Which types of employers most commonly sponsor H-1B visas for Program Coordinators?
Universities, hospitals, nonprofits, and federal contractors are the most active sponsors for this role. These organizations are also frequently cap-exempt, meaning they can file year-round without competing in the annual lottery. Browse Migrate Mate to filter Program Coordinator listings by employers with active H-1B LCA filing history, which removes guesswork from your search.
What happens to my H-1B if the program I coordinate loses funding or ends?
If the program ends and your position is eliminated, your employer must notify USCIS and withdraw the petition. You then enter a 60-day grace period to find a new H-1B sponsor, transfer to another visa status, or depart. The grace period runs from the date your employment ends, not from when the program officially closes, so start your search immediately.
Can my H-1B petition be amended if my Program Coordinator duties change significantly?
Yes, and it may be required. USCIS expects the actual job performed to match the approved petition. If your responsibilities shift materially, such as moving from grant administration into direct service delivery or taking on supervision of staff, your employer should file an amended petition before those changes take effect to avoid compliance exposure.
How do I find out what prevailing wage my employer must pay for this role?
Your employer determines the required wage using the DOL OFLC Wage Search, which assigns a wage level based on your job duties, experience requirements, and work location. The LCA your employer files with DOL certifies they'll meet that wage. You can cross-check the wage level yourself using O*NET to verify your SOC code before your offer is finalized.