H-1B Visa Referral Coordinator Jobs
Referral Coordinator jobs at H-1B visa-sponsoring employers sit at the intersection of healthcare operations and patient access, requiring a bachelor's degree in health administration, public health, or a related field to qualify as a specialty occupation. Employers filing an LCA must certify a prevailing wage through DOL before USCIS reviews your I-129 petition.
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Get Access To All JobsAs a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
500 Red Creek Dr, Ste 220, Henrietta, New York, United States of America, 14623
Opening:
Worker Subtype: Regular
Time Type: Full time
Scheduled Weekly Hours: 40
Department: 910152 OBGYN REIU
Work Shift: UR - Day (United States of America)
Range: UR URCA 204 H
Compensation Range: $19.15 - $25.85
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
Monitors and processes department's referrals, completing all referrals in a manner compliant with University standards. Reviews referrals to determine if insurance authorization has been obtained. Employs multiple tracking mechanisms to ensure referral approvals and appointments are obtained timely to ensure patients are cleared for appointment prior to arrival. Enters progress notes and other pertinent information into the electronic medical record.
ESSENTIAL FUNCTIONS
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Prioritizes referrals by following and applying standard policies, procedures, and practices. Employs multiple tracking mechanisms to ensure referral approvals and appointments are obtained in a timely manner so patients are always cleared for appointment prior to arrival. Enters progress notes and other pertinent information into the electronic medical record based on application of practices and procedures.
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Reviews referrals to determine if insurance authorization has been obtained. If no authorization, returns referral to referring provider’s office via electronic medical record system. Identifies the appropriate provider with whom to make an appointment. Schedules required ancillary services needed to prepare for appointment. Follows up with patient to ensure completeness. Explains whether provider participates in patient’s insurance and if not, describes options for payment. Conveys instructions to patients for appointment. Enters scheduled appointment information into electronic medical record for referring provider office to view.
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Assembles the necessary details to identify what referral is needed. Determines if preliminary testing is needed based on office practices and procedures. Responsible for explaining to patient and assisting with scheduling, ensuring completeness prior to office visit. Anticipates, gathers, and sends information to insurance carrier and/or provider needed for obtaining referral or prior authorization for required preliminary testing. Completes the referral request in the electronic medical record system once the patient has been seen.
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Other duties as assigned.
MINIMUM EDUCATION & EXPERIENCE
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Associate's degree and 3 years of relevant experience required
-
Or equivalent combination of education and experience
KNOWLEDGE, SKILLS AND ABILITIES
- Medical Terminology, experiences with surgical/appointment scheduling software (such as Flowcast), and electronic medical records preferred
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
500 Red Creek Dr, Ste 220, Henrietta, New York, United States of America, 14623
Opening:
Worker Subtype: Regular
Time Type: Full time
Scheduled Weekly Hours: 40
Department: 910152 OBGYN REIU
Work Shift: UR - Day (United States of America)
Range: UR URCA 204 H
Compensation Range: $19.15 - $25.85
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
Monitors and processes department's referrals, completing all referrals in a manner compliant with University standards. Reviews referrals to determine if insurance authorization has been obtained. Employs multiple tracking mechanisms to ensure referral approvals and appointments are obtained timely to ensure patients are cleared for appointment prior to arrival. Enters progress notes and other pertinent information into the electronic medical record.
ESSENTIAL FUNCTIONS
-
Prioritizes referrals by following and applying standard policies, procedures, and practices. Employs multiple tracking mechanisms to ensure referral approvals and appointments are obtained in a timely manner so patients are always cleared for appointment prior to arrival. Enters progress notes and other pertinent information into the electronic medical record based on application of practices and procedures.
-
Reviews referrals to determine if insurance authorization has been obtained. If no authorization, returns referral to referring provider’s office via electronic medical record system. Identifies the appropriate provider with whom to make an appointment. Schedules required ancillary services needed to prepare for appointment. Follows up with patient to ensure completeness. Explains whether provider participates in patient’s insurance and if not, describes options for payment. Conveys instructions to patients for appointment. Enters scheduled appointment information into electronic medical record for referring provider office to view.
-
Assembles the necessary details to identify what referral is needed. Determines if preliminary testing is needed based on office practices and procedures. Responsible for explaining to patient and assisting with scheduling, ensuring completeness prior to office visit. Anticipates, gathers, and sends information to insurance carrier and/or provider needed for obtaining referral or prior authorization for required preliminary testing. Completes the referral request in the electronic medical record system once the patient has been seen.
-
Other duties as assigned.
MINIMUM EDUCATION & EXPERIENCE
-
Associate's degree and 3 years of relevant experience required
-
Or equivalent combination of education and experience
KNOWLEDGE, SKILLS AND ABILITIES
- Medical Terminology, experiences with surgical/appointment scheduling software (such as Flowcast), and electronic medical records preferred
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
See all H-1B Visa Referral Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Referral Coordinator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Referral Coordinator
Frame your degree for specialty occupation
Your transcript needs to show a direct connection between your coursework and referral coordination duties, such as health information management, care coordination, or clinical operations. Vague interdisciplinary degrees weaken the specialty occupation argument, so prepare a credential evaluation that maps your field to the role explicitly.
Verify your worksite LCA before starting
Each physical location where you coordinate referrals requires its own certified LCA. If your employer operates across multiple clinic sites, confirm that the LCA on file covers your assigned worksite before your first day, since working at an unlisted location puts your status at risk.
Search employers using verified LCA filing history
Target healthcare systems and physician groups that have already filed H-1B LCAs for care coordination roles. Migrate Mate lists employers with verified H-1B sponsorship history, searchable by role and location, so you can focus outreach on organizations that have cleared the administrative groundwork.
Distinguish yourself through HIPAA and EHR credentials
Employers building a specialty occupation case for a Referral Coordinator often point to EMR system proficiency and HIPAA compliance expertise as degree-level duties. Certifications in Epic, Cerner, or health information management strengthen both your application and the employer's LCA job description.
Align your offer letter with the LCA job description
USCIS compares your employment letter against the certified LCA during I-129 adjudication. Confirm that your title, duties, and worksite in the offer letter match the LCA exactly. Discrepancies between the two documents are a leading cause of Requests for Evidence on healthcare administrative petitions.
Account for cap timing in your employment start date
H-1B cap-subject petitions can only authorize employment from October 1 at the earliest. If your target start date falls mid-year, ask the employer whether they can support a cap-exempt route through a qualifying nonprofit hospital or research institution, which allows an earlier start without waiting for the annual cycle.
H-1B Visa Referral Coordinator: Frequently Asked Questions
Does a Referral Coordinator role qualify as a specialty occupation for H-1B purposes?
It can qualify when the employer structures the position around degree-level duties such as utilization management, care coordination protocol development, or payer contract interpretation, and requires a bachelor's degree in health administration, public health, or a clinical field. The role does not qualify automatically. USCIS evaluates the actual job description, not just the title, so the employer's LCA and I-129 supporting documentation must demonstrate that a specific degree field is a standard industry requirement for the position.
How do I find healthcare employers who sponsor H-1B visas for Referral Coordinators?
Start with Migrate Mate, which shows U.S. employers with verified H-1B LCA filing history for care coordination and patient access roles. Large integrated health systems, academic medical centers, and multi-site physician groups are most likely to have existing H-1B compliance infrastructure. Smaller independent practices often lack the HR capacity to manage the petition process, so targeting organizations with dedicated immigration support improves your odds of a smooth filing.
What happens to my H-1B status if my employer closes a clinic location where I work?
Your status is tied to the worksite certified on your LCA. If that location closes, your employer must file an amended I-129 with a new certified LCA reflecting your reassigned worksite before you begin working there. Working at an uncertified location, even temporarily during a transition, creates a compliance violation. Confirm your employer's amendment timeline in writing before accepting any worksite change.
How long does H-1B status last for a Referral Coordinator position?
USCIS grants H-1B status for an initial period of up to three years, with one extension available for a total maximum of six years. Beyond six years, continued H-1B extensions are only available if you have an approved I-140 immigrant petition or a pending PERM labor certification that meets specific age thresholds. Extensions are not automatic and each requires a new I-129 filing by your employer before your current status expires.
Can my employer use a single LCA if I coordinate referrals across multiple clinic sites?
No. DOL requires a separately certified LCA for each worksite where you perform H-1B duties. If your role involves rotating between locations or covering multiple facilities, your employer must file and obtain certification for each site before you work there. The prevailing wage determination may also differ by location, since DOL calculates wage levels using the specific metropolitan area where work is performed.