H-1B Visa Sales Support Coordinator Jobs
H-1B visa jobs for Sales Support Coordinators exist at employers who structure the role around degree-level duties in business administration, marketing, or a related field. Sponsoring employers file a Labor Condition Application with DOL and an I-129 petition with USCIS, covering your status for up to three years with extension possible to six.
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Get Access To All JobsINTRODUCTION
Aquaworx is seeking an organized, detail-oriented, and customer-focused professional to join our team as a Sales Support & Project Coordinator. This position plays an important role in supporting our Sales team by coordinating customer communications, preparing quotes, maintaining project information, and facilitating communication between Sales, Operations, Engineering, and Technical Services.
The ideal candidate is a proactive problem-solver who enjoys working with customers, managing multiple priorities, and keeping projects moving forward. This role will work closely with our sales representatives to support new and existing customers, coordinate projects from initial quotation through production and delivery, and independently manage quotations and customer requests for smaller projects when needed.
This is an excellent opportunity for someone who enjoys a combination of customer service, sales support, and project coordination in a collaborative, technical manufacturing environment.
Key Responsibilities
Sales Support & Customer Coordination
- Work directly with the Sales team to assist with customer inquiries, project coordination, quotations, and follow-up communications.
- Prepare, review, and distribute customer quotations and proposals in collaboration with sales representatives.
- Independently prepare quotes and coordinate customer requests for smaller projects, replacement equipment, and standard products as needed.
- Serve as a primary point of contact for routine customer questions, project updates, and general sales support.
- Coordinate communication between customers, Sales, Operations, Engineering, and Technical Services to ensure timely and accurate information.
- Assist sales representatives with gathering project requirements, product information, pricing, and supporting documentation.
- Answer and direct incoming customer calls, providing professional and responsive customer service.
CRM Management & Quoting Support
- Maintain accurate customer, contact, deal, and project information within HubSpot CRM.
- Assist the Sales team with managing deal pipelines, tracking opportunities, and coordinating customer follow-ups.
- Create and update customer quotes using company quoting software.
- Work closely with Operations to establish and assign product costs, maintain accurate pricing information, and update product and pricing data within the company's quoting software.
- Help maintain organized and accurate product information, quotation templates, and supporting sales documentation.
- Identify opportunities to improve CRM processes, quoting accuracy, and overall sales efficiency.
Project Coordination & Operations Support
- Coordinate project handoffs from Sales to Operations following order placement.
- Prepare and manage project submittal packages, technical documentation, and supporting materials.
- Track submittal approvals, project milestones, and outstanding customer requirements.
- Prepare and distribute Operation & Maintenance (O&M) manuals.
- Communicate with Operations regarding production schedules, project status, and anticipated shipping dates.
- Provide customers and sales representatives with timely updates regarding project progress, production, and delivery.
- Help identify and resolve project-related questions by coordinating with the appropriate internal departments.
Technical Services & Customer Support
- Assist customers with replacement parts, warranty requests, and general service inquiries.
- Coordinate with Technical Services to obtain product information, troubleshooting assistance, and replacement part recommendations.
- Prepare quotations for replacement parts, repairs, and smaller equipment orders.
- Help ensure customer service requests are properly documented, communicated, and followed through to resolution.
- Support continuous improvement initiatives focused on customer satisfaction, communication, and internal efficiency.
Qualifications
- Excellent organizational, communication, and customer service skills.
- Ability to manage multiple projects, customer requests, and competing priorities.
- Strong attention to detail and a commitment to accuracy and follow-through.
- Experience in sales support, customer service, inside sales, or project coordination preferred.
- Comfortable preparing quotations, working with pricing information, and learning technical products.
- Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with CRM software; HubSpot experience preferred.
- Ability to communicate effectively with customers, sales representatives, and internal departments.
- Comfortable working independently while collaborating with a team.
- Experience in manufacturing, construction, commercial equipment, or technical products is a plus.
What We're Looking For
We're looking for someone who can become a dependable resource for our Sales team and help keep the many moving parts of our business organized.
The right person will be comfortable communicating directly with customers, following up on outstanding items, preparing accurate quotes, and working across departments to find answers and keep projects moving.
This person should take initiative, be willing to learn our products and processes, and have the confidence to manage smaller customer requests independently while supporting our sales representatives on larger opportunities.
Above all, we're looking for someone who is organized, dependable, customer-focused, and enjoys being part of a team that works together to get things done.
Experience
Required
- 2 year(s): Customer communication: Answering questions, providing updates, and following requests through resolution.
- 2 year(s): Quoting and pricing: Preparing customer quotes, checking pricing, and processing orders.
Preferred
- 2 - 3 years: experience in sales support, inside sales, customer service, or project coordination, preferably in manufacturing, construction, commercial equipment, or a technical product environment.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
INTRODUCTION
Aquaworx is seeking an organized, detail-oriented, and customer-focused professional to join our team as a Sales Support & Project Coordinator. This position plays an important role in supporting our Sales team by coordinating customer communications, preparing quotes, maintaining project information, and facilitating communication between Sales, Operations, Engineering, and Technical Services.
The ideal candidate is a proactive problem-solver who enjoys working with customers, managing multiple priorities, and keeping projects moving forward. This role will work closely with our sales representatives to support new and existing customers, coordinate projects from initial quotation through production and delivery, and independently manage quotations and customer requests for smaller projects when needed.
This is an excellent opportunity for someone who enjoys a combination of customer service, sales support, and project coordination in a collaborative, technical manufacturing environment.
Key Responsibilities
Sales Support & Customer Coordination
- Work directly with the Sales team to assist with customer inquiries, project coordination, quotations, and follow-up communications.
- Prepare, review, and distribute customer quotations and proposals in collaboration with sales representatives.
- Independently prepare quotes and coordinate customer requests for smaller projects, replacement equipment, and standard products as needed.
- Serve as a primary point of contact for routine customer questions, project updates, and general sales support.
- Coordinate communication between customers, Sales, Operations, Engineering, and Technical Services to ensure timely and accurate information.
- Assist sales representatives with gathering project requirements, product information, pricing, and supporting documentation.
- Answer and direct incoming customer calls, providing professional and responsive customer service.
CRM Management & Quoting Support
- Maintain accurate customer, contact, deal, and project information within HubSpot CRM.
- Assist the Sales team with managing deal pipelines, tracking opportunities, and coordinating customer follow-ups.
- Create and update customer quotes using company quoting software.
- Work closely with Operations to establish and assign product costs, maintain accurate pricing information, and update product and pricing data within the company's quoting software.
- Help maintain organized and accurate product information, quotation templates, and supporting sales documentation.
- Identify opportunities to improve CRM processes, quoting accuracy, and overall sales efficiency.
Project Coordination & Operations Support
- Coordinate project handoffs from Sales to Operations following order placement.
- Prepare and manage project submittal packages, technical documentation, and supporting materials.
- Track submittal approvals, project milestones, and outstanding customer requirements.
- Prepare and distribute Operation & Maintenance (O&M) manuals.
- Communicate with Operations regarding production schedules, project status, and anticipated shipping dates.
- Provide customers and sales representatives with timely updates regarding project progress, production, and delivery.
- Help identify and resolve project-related questions by coordinating with the appropriate internal departments.
Technical Services & Customer Support
- Assist customers with replacement parts, warranty requests, and general service inquiries.
- Coordinate with Technical Services to obtain product information, troubleshooting assistance, and replacement part recommendations.
- Prepare quotations for replacement parts, repairs, and smaller equipment orders.
- Help ensure customer service requests are properly documented, communicated, and followed through to resolution.
- Support continuous improvement initiatives focused on customer satisfaction, communication, and internal efficiency.
Qualifications
- Excellent organizational, communication, and customer service skills.
- Ability to manage multiple projects, customer requests, and competing priorities.
- Strong attention to detail and a commitment to accuracy and follow-through.
- Experience in sales support, customer service, inside sales, or project coordination preferred.
- Comfortable preparing quotations, working with pricing information, and learning technical products.
- Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with CRM software; HubSpot experience preferred.
- Ability to communicate effectively with customers, sales representatives, and internal departments.
- Comfortable working independently while collaborating with a team.
- Experience in manufacturing, construction, commercial equipment, or technical products is a plus.
What We're Looking For
We're looking for someone who can become a dependable resource for our Sales team and help keep the many moving parts of our business organized.
The right person will be comfortable communicating directly with customers, following up on outstanding items, preparing accurate quotes, and working across departments to find answers and keep projects moving.
This person should take initiative, be willing to learn our products and processes, and have the confidence to manage smaller customer requests independently while supporting our sales representatives on larger opportunities.
Above all, we're looking for someone who is organized, dependable, customer-focused, and enjoys being part of a team that works together to get things done.
Experience
Required
- 2 year(s): Customer communication: Answering questions, providing updates, and following requests through resolution.
- 2 year(s): Quoting and pricing: Preparing customer quotes, checking pricing, and processing orders.
Preferred
- 2 - 3 years: experience in sales support, inside sales, customer service, or project coordination, preferably in manufacturing, construction, commercial equipment, or a technical product environment.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
See all H-1B Visa Sales Support Coordinator Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Sales Support Coordinator
Frame your degree for specialty occupation
Sales Support Coordinator roles don't automatically qualify as specialty occupations. Align your resume to emphasize degree-level duties, such as CRM data analysis, contract management, or cross-functional project coordination, that map your business administration or marketing degree directly to the position.
Verify prevailing wage before negotiating offers
Your employer's LCA must certify a wage at or above the DOL prevailing wage for your SOC code and work location. Use the OFLC Wage Search to look up the Level I through Level IV wage for your city before you receive an offer, so there are no surprises at the LCA stage.
Target employers with active H-1B filing history
Use Migrate Mate to find employers who have sponsored H-1B visa petitions for Sales Support Coordinator or related business roles. Active filing history signals an in-house process and legal team already familiar with specialty occupation documentation for this job category.
Confirm each worksite gets its own LCA
If your role involves supporting sales teams across multiple offices or client sites, each distinct worksite needs a separately certified LCA before you work there. Raise this with your employer's immigration counsel early, especially if the role includes regular travel to unlisted locations.
Review the O*NET profile before your interview
The O*NET occupation profile for Sales Support roles lists the tasks, skills, and knowledge areas DOL and USCIS consider when evaluating specialty occupation eligibility. Referencing these competencies accurately in your resume and during interviews strengthens the employer's petition documentation.
Account for cap selection timing in your job search
H-1B cap selection rules have changed recently, and the annual filing window affects when a cap-subject employer can start your employment. Build at least six months of lead time into your job search timeline to allow for registration, petition filing, and USCIS adjudication before your intended start date.
H-1B Visa Sales Support Coordinator: Frequently Asked Questions
Does a Sales Support Coordinator role qualify as an H-1B specialty occupation?
Not automatically. The position qualifies when the employer structures it around duties that normally require at least a bachelor's degree in a specific field, such as business administration, marketing, or information systems. Roles limited to clerical or general administrative tasks without a degree requirement don't meet the specialty occupation standard. Employers who sponsor H-1B holders for this title typically document the analytical, technical, or project-management components that justify the degree requirement.
What does the employer need to file for H-1B sponsorship in this role?
The employer first files a Labor Condition Application with DOL, certifying that your offered wage meets the prevailing wage for your SOC code and work location. Once the LCA is certified, the employer files Form I-129 with USCIS to petition for your H-1B status. For cap-subject petitions, the employer must also complete electronic registration during the annual filing period before submitting the full petition.
How long does H-1B status last for a Sales Support Coordinator?
USCIS grants initial H-1B status for up to three years. The employer can file an extension to bring your total authorized period to a six-year maximum. Beyond six years, continued H-1B extensions are only available if you have an approved immigrant visa petition or a pending labor certification that has been on file for at least 365 days.
How do I find employers who actively sponsor H-1B visas for this role?
Migrate Mate lists employers with verified H-1B Labor Condition Application filing history, searchable by role and location. Focusing on companies that have previously sponsored business operations or inside sales support roles gives you a stronger starting point than applying broadly, since those employers already understand the specialty occupation documentation requirements for this job category.
What happens to my H-1B status if my Sales Support Coordinator job ends?
Your H-1B status is tied to the sponsoring employer, so termination ends your authorized status. USCIS allows a grace period of up to 60 days or the remainder of your authorized validity period, whichever is shorter, to find a new sponsoring employer, change to another visa status, or depart the United States. A new employer must file a transfer petition before you begin working for them.