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Controller

Business Description

Deerwood Country Club offers a Carolina-style links golf course experience in a breathtaking woodland setting in Burlington County. In addition to our stunning golf course, members and guests can access facilities for tennis, swimming, and fine dining. We pride ourselves on providing our members and public an enjoyable country club experience on each and every visit.

Position Summary

The Controller is responsible for assisting in managing the financial operations of the Deerwood Country Club, ensuring that accounting functions are performed accurately and efficiently. This role supports the ownership and management in financial reporting and internal controls while maintaining compliance with all applicable regulations. The Controller will oversee the day-to-day accounting tasks, monitor financial transactions.

General Duties

• Lead all accounting operations, including general ledger, accounts payable, accounts receivable, payroll, fixed assets, cash management, and month-end close operations.

• Prepare monthly, quarterly, and annual financial statements and supporting schedules, complete with variance analysis.

• Collect charges; prepares and mails receivables; reconciles and posts payments received.

• Maintains exact records of accounts payable; reconciles accounts payable with invoices, purchase orders and expense reports.

• Maintains transactions (including cash) and collects/manages charges or cash for all.

• Maintains all accounting records and is responsible for development, analysis and interpretation of statistical and accounting information.

• Formulates, receives and recommends policy proposals for approval relating to accounting and auditing, the budget and cost control, preparation and payment of payrolls, sales tax matters, and office methods and procedures.

• Manages and conducts internal auditing programs to assure that records are accurately maintained and that established policies and practices are satisfactorily and consistently followed.

• Works with the club’s ownership to assure that procedures are consistent with city, state and federal laws.

• Participates in and verifies the taking of various inventories for beverages, food, supplies, equipment, furnishings, etc.

• Verifies that all insurance records for club property are maintained.

• Assists and advises other department heads regarding the financial aspects of their areas.

• Preparation of applicable monthly state sales tax forms.

• Ensure organization-wide PCI Compliance for secure payment processing.

• Coordinate annual Workers’ Compensation Audits.

• Verify and track Certificates of Insurance (COI) for all third-party contractors to ensure active coverage and liability protection.

• Manage club’s in-house computer system through outside vendor.

Financial Statements

• Execute and manage monthly and year-end close process.

• Maintain and enforce close calendar and deadlines across departments.

• Prepare complete financial reporting package (P&L, balance sheet, etc.).

• Maintains a sales journal, charge journal, checks register, accounts receivable, accounts payable, inventories, general journal, payroll and personnel files, sales tax reports and more.

• Produces computer reports including: payroll, accounts receivable, accounts payable, general ledger and monthly financial statements.

Cash & Account Management

• Collects all cash and receipts from all cash registers.

• Makes all bank deposits.

• Process all checks through onsite check scanner.

• Balances petty cash and operating cash funds.

• Manages the petty cash fund.

• Prepares accurate weekly cash balances for all accounts.

Accounts Payables

• Collects and files invoices.

• Audits vendor invoices.

• Posts invoices to proper accounts.

• Reviews purchasing by departments.

• Audits inventories.

• Issues and tracks orders for operating departments.

• Deposits any federal, state and municipal taxes on a timely basis.

• Compiles and maintains credit applications for vendors.

• Manages all credit memos to assure that no incorrect charges are paid.

• Audits and prepares all club bills and invoices for payment.

Accounts Receivable

• Collects all member charges.

• Posts charges to accounts.

• Prepares and mails member charges/statements.

• Administers the billing and collection of membership dues.

• Receives and reconciles payments on accounts.

• Maintains membership records.

• Responds to member billing inquiries.

• Determines and sends delinquent notices.

• Ensure daily close outs are completed.

• Prepares daily cash balance sheet.

• Maintains and replenishes operating cash funds.

• Balances operating cash fund.

• Batches charges.

• Controls disbursement and collection of charge tickets and guest checks.

• Reconciles operating funds using double-entry bookkeeping method.

• Accounts for overages and shortages.

• Post cash sales and charge sales to daily income reports.

Payroll Management

• Maintain secure personnel files and I-9 forms; manage employee onboarding and general HR inquiries.

• Maintains time and attendance, absentee and leave records.

• Prepares payroll and all payroll-related tax returns and reports.

• Collects time and other pay vouchers from all departments.

• Verifies total hours worked by each employee.

• Maintains accurate records of pay rates for all employees.

• Manage payroll processing through ADP.

• Prepares all appropriate forms required for submission with payroll.

Inventory Management

• Oversees inventory work sheets and cross-checks prices with invoice prices.

• Monitors to assure that procedures for effective receiving and storeroom control are in place and consistently used.

• Purchases and maintains office supplies.

Job Specifics

• Reports to: Manager & Owner

• Compensation: Competitive

• Job Type: Full-Time with Benefits

• Experience: Accounting: 3 Years (Required)

• Work Location: In Person

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• Dental insurance

• Health insurance

• Paid time off

• Vision insurance

Work Location: In person