Human Resources Assistant Jobs in Philadelphia, PA

Join our team at University City Rehabilitation and Healthcare Center as a Human Resources Manager/Staffing Coordinator.

Proudly supported by Marquis Health Consulting Services

Full-time opportunity available

$70,000 per year

Daily Pay

At University City Rehabilitation and Healthcare Center, we believe that our employees are essential to delivering exceptional resident care. Guided by our core values of Passion, Respect, and Excellence, the Human Resources Manager/Staffing Coordinator plays a dual role, supporting both the people and the operational staffing needs of the center. This position ensures a positive employee experience while maintaining safe, effective, and compliant staffing levels to support high-quality care.

Responsibilities for Human Resource Manager/Staffing Coordinator:

• Lead employee experience initiatives designed to improve engagement, satisfaction, and retention.

• Foster a positive workplace culture that supports teamwork, accountability, and employee recognition.

• Checking time clock punch records against master schedules and noting the appropriate changes

• Signing time correction forms for events such as missing meal periods or forgetting to clock in/out

• Ensure the center maintains appropriate staffing levels and nursing care at all times.

• Complete monthly nursing schedule, coordinating requests to ensure appropriate coverage of units.

• Serve as a trusted resource for employees and managers regarding HR-related questions, concerns, and workplace matters.

• Maintain professional, responsive, and confidential communication with staff regarding human resources issues.

• Process biweekly payroll accurately and in accordance with company policies and wage and hour regulations.

• Coordinate and facilitate the onboarding process for new employees, ensuring a positive and welcoming experience.

• Process pre-employment requirements, including background checks, reference checks, employment verification, and new hire documentation.

• Assist department managers with recruiting, interviewing, hiring, employee relations, and performance management activities.

• Maintain employee records and HR documentation in compliance with federal, state, and company requirements.

• Support employee retention efforts through engagement programs, recognition initiatives, and stay interviews.

• Assist with benefits administration, leave management, and employee policy interpretation.

• Ensure compliance with all employment-related laws, regulations, and company policies.

• Partner with facility leadership to identify workforce challenges and develop solutions that support operational goals.

• Participate in audits, surveys, and regulatory reviews related to human resources functions.

• Perform other HR-related duties and special projects as assigned.

Qualifications for Human Resource Manager/Staffing Coordinator:

• Prior Human Resources experience within a nursing center, skilled nursing facility, long-term care, post-acute care, or healthcare setting required.

• Demonstrated ability to build strong relationships and gain trust and support from employees at all levels of the organization.

• Strong employee relations and conflict resolution skills.

• Superior organizational skills with exceptional attention to detail.

• Proven ability to effectively manage multiple priorities in a fast-paced environment.

• Knowledge of employment laws and regulations, including wage and hour compliance, labor relations, OSHA, FMLA, ADA, EEO, privacy regulations, and other applicable federal and state employment laws.

• Experience processing payroll and maintaining HRIS systems preferred.

• Prior Experience as a Staffing Coordinator or Scheduler and Payroll within a nursing center or healthcare setting.

• Excellent verbal and written communication skills.

• Proficiency with Microsoft Office and HR-related software systems.

Our Core Values in Action

Passion – Supporting both employees and staffing operations with energy, dedication, and a commitment to creating a positive workplace experience.

Respect – Treating every employee with fairness, dignity, and professionalism while ensuring transparent and compassionate communication.

Excellence – Delivering accurate staffing, compliant HR practices, and high-quality workforce support that ensures safe, consistent resident care.

Benefits for Human Resources Manager/Staffing Coordinator:

• Tuition reimbursement

• Employee referral bonus

• Health, vision, and dental benefits

• 401(k) with match

• Employee engagement and culture committee

• Company-sponsored life insurance

• Employee assistance program (EAP) resources

Join our team at University City Rehabilitation and Healthcare Center, a 124-bed Sub-Acute, and Long-Term Care facility where compassion and quality care are at the heart of everything we do. Our facility is thoughtfully designed with beautiful common spaces, creating a welcoming, home-like environment not only for our residents but also for our staff. We believe in fostering a positive and supportive workplace where employees feel valued, respected, and empowered to make a difference.

Here, you'll be part of a collaborative and dedicated team that prioritizes professional growth, work-life balance, and a culture of appreciation. If you're passionate about providing exceptional care in a warm, inclusive setting, we would love for you to grow your career with us.

The facility provides equal employment opportunities to all applicants and employees and prohibits discrimination and harassment of any kind. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. All qualified applicants are encouraged to apply.