Information Management Specialist Jobs
Information Management Specialist jobs are open across federal agencies, healthcare systems, defense contractors, and financial institutions, at every level from entry-level to senior and lead, with specializations in records management, data governance, and enterprise content management. Find a role that fits below and apply directly.
Find JobsLooking for remote work? View remote information management specialist jobs →Overview
Showing 5 of 295+ Information Management Specialist jobs
Join Evara Health—Driven by Purpose, Powered by People.
At Evara Health, we believe healthcare is about more than treating patients—it’s about transforming lives and strengthening the communities we serve. As a nonprofit community health center with 17 locations and mobile health units across Pinellas County, we provide high-quality, accessible care while creating meaningful opportunities for our employees to make a difference every day. Recognized as a USA TODAY Top Workplace, Evara Health is proud to foster a mission-driven culture where people are valued, collaboration matters, and employees can grow while doing work that has a real impact.
If you’re looking for more than just a job—and want to be part of a team committed to improving lives and serving our community—we invite you to explore a career with Evara Health.
Build a career that goes beyond a job—it changes lives.
The Manager of Health Information Management Services provides leadership, oversight, and direct support for all HIM operations at Evara Health, including Release of Information (ROI), Document Imaging, and Data Integrity & Master Patient Index (MPI) Management. This is a working manager role, meaning the position not only supervises internal teams and coordinates with vendors, but also assists with departmental tasks across HIM service areas when needed to maintain workflow and service levels.
The Manager serves as the organization’s HIM subject matter expert, advising senior leadership, compliance, IT, and clinical staff on best practices for data integrity, information governance, privacy, and optimization of the electronic health record (EHR). The role also develops and maintains departmental Key Performance Indicators (KPIs), leads quality improvement initiatives, and represents HIM on cross-functional committees.
What You'll Do:
-
Operational Management & Oversight
- Direct HIM operations across all Evara Health centers, including Release of Information (ROI), Document Imaging, and MPI/Data Integrity, while providing hands-on support as needed to maintain departmental service levels.
- Develop short- and long-term operational plans, establish productivity and quality standards, and oversee departmental efficiency and performance in alignment with organizational goals.
-
Compliance, Regulatory & Risk Management
- Ensure HIM compliance with HRSA, HIPAA, federal and state regulations, accreditation requirements, and organizational policies while maintaining current knowledge of applicable laws and industry best practices.
- Oversee HIM quality assurance, accuracy audits, and compliance monitoring; develop and enforce policies and procedures in collaboration with Compliance and Legal, and serve as an HIM subject matter expert during regulatory surveys and audits.
-
Performance Management, Analytics & Reporting
- Develop and maintain KPI dashboards, scorecards, and reports tracking departmental productivity, turnaround times, accuracy, and operational performance.
- Provide performance insights and recommendations to senior leadership while monitoring internal staff and vendor performance to ensure adherence to established standards.
-
Vendor Management & Contract Oversight
- Serve as the primary point of contact for HIM vendors, ensuring accountability, contract compliance, quality performance, and adherence to established service levels.
- Monitor vendor KPIs, negotiate service expectations, enforce corrective action plans when needed, and lead vendor meetings and process improvement initiatives.
-
Leadership, Staffing & Workforce Development
- Provide leadership, coaching, and oversight to HIM staff across multiple service areas while supporting effective hiring, orientation, and ongoing workforce development.
- Develop training materials, reference guides, and standardized workflows to strengthen staff competency, consistency, and operational efficiency.
-
Technology, Workflow Optimization & IT Collaboration
- Partner with IT and organizational leadership to improve HIM workflows, implement automation opportunities, and optimize EHR functionality.
- Identify opportunities to enhance departmental technology, streamline processes, and improve information management efficiency and accuracy.
-
Strategic Collaboration & Organizational Representation
- Represent HIM on internal committees and executive collaborations involving compliance, IT, risk management, and quality improvement initiatives.
- Advise leadership on HIM documentation standards, information governance, secure data sharing, and regulatory updates while serving as an organizational consultant for HIM-related initiatives.
Why You’ll Love Working Here:
Meaningful Impact: From children to adults, our teams help meet the healthcare needs of communities across Pinellas County, impacting more than 75,000 lives each year. No matter your role, your work contributes to expanding access to care and improving the health of the communities that need us most.- Career Growth: Whether you’re building your career from an entry-level role through our Pathways training programs or preparing to grow into leadership through the Healthcare Management Academy, we offer development programs designed to support your career journey and help you grow at Evara Health.
- Culture: Join a USA TODAY Top Workplace where people are at the heart of what we do. From theme days and team celebrations to organization-wide events, recognition and opportunities to share your voice, we work hard to create a culture where you can have fun, feel connected, and know your contributions as a healthcare professional are valued.
Education & Experience:
- Bachelor's degree in Accounting or a related field preferred; equivalent relevant education and experience may be considered.
- 2 years of accounting experience required.
- Associate’s degree or higher in Health Information Management (HIM), Health Informatics, Healthcare Administration, Business, or a closely related field (Bachelor’s degree preferred).
- Registered Health Information Administrator (RHIA, AHIMA) or Registered Health Information Technician (RHIT, AHIMA) certification required.
- Progressive leadership experience in Health Information Management or a related healthcare setting required (minimum of one year). Equivalent combinations of education, licensure, and certifications will also be considered.
- Three (3) years of direct experience in HIM functions such as Release of Information (ROI), Document Imaging, Master Patient Index (MPI)/Data Integrity, or other related HIM service lines required.
- Experience with vendor management and contract oversight preferred.
- Proficiency in Microsoft Office Suite and EHR systems (Epic strongly preferred).
Licenses, Certification, or Registration:
-
Must maintain one of the following:
- Registered Health Information Administrator (RHIA, AHIMA)
- Registered Health Information Technician (RHIT, AHIMA)
- Additional certifications preferred:
- Certified in Healthcare Privacy and Security (CHPS, AHIMA)
- Certified Associate or Certified Professional in Healthcare Information and Management Systems (CAHIMS or CPHIMS, HIMSS)
Generous Paid Time Off: Enjoy 20 days of paid time off each year, with the option to cash out eligible unused PTO.- Paid Holidays & Birthday: Enjoy 10 paid holidays each year, plus an additional paid day off to celebrate your birthday.
- Comprehensive Health Benefits: Access medical, dental, and vision coverage designed to support you and your family, plus free healthcare services at Evara Health for eligible employees and dependents. Additional benefits and wellness resources are also available to support your overall health and well-being.
- Retirement Planning: Build toward your future with employer contributions of up to 4% of your salary, along with guidance and resources to help you plan for retirement.
- Professional Development & Education: Eligible employees can receive up to $1,500 per year toward continued education and professional development expenses, including tuition, licensure, certifications, conferences, and other approved learning opportunities.
- Quarterly Incentive Opportunities: Share in our collective success through quarterly incentive programs that recognize eligible employees for helping Evara Health achieve key organizational, team, and performance goals.
- Career Growth & Advancement: Grow your career at an organization committed to developing its people, with opportunities to build new skills, take on greater responsibility, and advance into leadership or other roles across Evara Health
At Evara Health, we are Driven by Purpose. Powered by People. Every role contributes to our mission of improving the health of our communities, and every employee plays a part in making that mission possible.
**This position requires a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse. For more information about the background screening process, visit https://info.flclearinghouse.com.**
Join Evara Health—Driven by Purpose, Powered by People.
At Evara Health, we believe healthcare is about more than treating patients—it’s about transforming lives and strengthening the communities we serve. As a nonprofit community health center with 17 locations and mobile health units across Pinellas County, we provide high-quality, accessible care while creating meaningful opportunities for our employees to make a difference every day. Recognized as a USA TODAY Top Workplace, Evara Health is proud to foster a mission-driven culture where people are valued, collaboration matters, and employees can grow while doing work that has a real impact.
If you’re looking for more than just a job—and want to be part of a team committed to improving lives and serving our community—we invite you to explore a career with Evara Health.
Build a career that goes beyond a job—it changes lives.
The Manager of Health Information Management Services provides leadership, oversight, and direct support for all HIM operations at Evara Health, including Release of Information (ROI), Document Imaging, and Data Integrity & Master Patient Index (MPI) Management. This is a working manager role, meaning the position not only supervises internal teams and coordinates with vendors, but also assists with departmental tasks across HIM service areas when needed to maintain workflow and service levels.
The Manager serves as the organization’s HIM subject matter expert, advising senior leadership, compliance, IT, and clinical staff on best practices for data integrity, information governance, privacy, and optimization of the electronic health record (EHR). The role also develops and maintains departmental Key Performance Indicators (KPIs), leads quality improvement initiatives, and represents HIM on cross-functional committees.
What You'll Do:
-
Operational Management & Oversight
- Direct HIM operations across all Evara Health centers, including Release of Information (ROI), Document Imaging, and MPI/Data Integrity, while providing hands-on support as needed to maintain departmental service levels.
- Develop short- and long-term operational plans, establish productivity and quality standards, and oversee departmental efficiency and performance in alignment with organizational goals.
-
Compliance, Regulatory & Risk Management
- Ensure HIM compliance with HRSA, HIPAA, federal and state regulations, accreditation requirements, and organizational policies while maintaining current knowledge of applicable laws and industry best practices.
- Oversee HIM quality assurance, accuracy audits, and compliance monitoring; develop and enforce policies and procedures in collaboration with Compliance and Legal, and serve as an HIM subject matter expert during regulatory surveys and audits.
-
Performance Management, Analytics & Reporting
- Develop and maintain KPI dashboards, scorecards, and reports tracking departmental productivity, turnaround times, accuracy, and operational performance.
- Provide performance insights and recommendations to senior leadership while monitoring internal staff and vendor performance to ensure adherence to established standards.
-
Vendor Management & Contract Oversight
- Serve as the primary point of contact for HIM vendors, ensuring accountability, contract compliance, quality performance, and adherence to established service levels.
- Monitor vendor KPIs, negotiate service expectations, enforce corrective action plans when needed, and lead vendor meetings and process improvement initiatives.
-
Leadership, Staffing & Workforce Development
- Provide leadership, coaching, and oversight to HIM staff across multiple service areas while supporting effective hiring, orientation, and ongoing workforce development.
- Develop training materials, reference guides, and standardized workflows to strengthen staff competency, consistency, and operational efficiency.
-
Technology, Workflow Optimization & IT Collaboration
- Partner with IT and organizational leadership to improve HIM workflows, implement automation opportunities, and optimize EHR functionality.
- Identify opportunities to enhance departmental technology, streamline processes, and improve information management efficiency and accuracy.
-
Strategic Collaboration & Organizational Representation
- Represent HIM on internal committees and executive collaborations involving compliance, IT, risk management, and quality improvement initiatives.
- Advise leadership on HIM documentation standards, information governance, secure data sharing, and regulatory updates while serving as an organizational consultant for HIM-related initiatives.
Why You’ll Love Working Here:
Meaningful Impact: From children to adults, our teams help meet the healthcare needs of communities across Pinellas County, impacting more than 75,000 lives each year. No matter your role, your work contributes to expanding access to care and improving the health of the communities that need us most.- Career Growth: Whether you’re building your career from an entry-level role through our Pathways training programs or preparing to grow into leadership through the Healthcare Management Academy, we offer development programs designed to support your career journey and help you grow at Evara Health.
- Culture: Join a USA TODAY Top Workplace where people are at the heart of what we do. From theme days and team celebrations to organization-wide events, recognition and opportunities to share your voice, we work hard to create a culture where you can have fun, feel connected, and know your contributions as a healthcare professional are valued.
Education & Experience:
- Bachelor's degree in Accounting or a related field preferred; equivalent relevant education and experience may be considered.
- 2 years of accounting experience required.
- Associate’s degree or higher in Health Information Management (HIM), Health Informatics, Healthcare Administration, Business, or a closely related field (Bachelor’s degree preferred).
- Registered Health Information Administrator (RHIA, AHIMA) or Registered Health Information Technician (RHIT, AHIMA) certification required.
- Progressive leadership experience in Health Information Management or a related healthcare setting required (minimum of one year). Equivalent combinations of education, licensure, and certifications will also be considered.
- Three (3) years of direct experience in HIM functions such as Release of Information (ROI), Document Imaging, Master Patient Index (MPI)/Data Integrity, or other related HIM service lines required.
- Experience with vendor management and contract oversight preferred.
- Proficiency in Microsoft Office Suite and EHR systems (Epic strongly preferred).
Licenses, Certification, or Registration:
-
Must maintain one of the following:
- Registered Health Information Administrator (RHIA, AHIMA)
- Registered Health Information Technician (RHIT, AHIMA)
- Additional certifications preferred:
- Certified in Healthcare Privacy and Security (CHPS, AHIMA)
- Certified Associate or Certified Professional in Healthcare Information and Management Systems (CAHIMS or CPHIMS, HIMSS)
Generous Paid Time Off: Enjoy 20 days of paid time off each year, with the option to cash out eligible unused PTO.- Paid Holidays & Birthday: Enjoy 10 paid holidays each year, plus an additional paid day off to celebrate your birthday.
- Comprehensive Health Benefits: Access medical, dental, and vision coverage designed to support you and your family, plus free healthcare services at Evara Health for eligible employees and dependents. Additional benefits and wellness resources are also available to support your overall health and well-being.
- Retirement Planning: Build toward your future with employer contributions of up to 4% of your salary, along with guidance and resources to help you plan for retirement.
- Professional Development & Education: Eligible employees can receive up to $1,500 per year toward continued education and professional development expenses, including tuition, licensure, certifications, conferences, and other approved learning opportunities.
- Quarterly Incentive Opportunities: Share in our collective success through quarterly incentive programs that recognize eligible employees for helping Evara Health achieve key organizational, team, and performance goals.
- Career Growth & Advancement: Grow your career at an organization committed to developing its people, with opportunities to build new skills, take on greater responsibility, and advance into leadership or other roles across Evara Health
At Evara Health, we are Driven by Purpose. Powered by People. Every role contributes to our mission of improving the health of our communities, and every employee plays a part in making that mission possible.
**This position requires a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse. For more information about the background screening process, visit https://info.flclearinghouse.com.**
Information Management Specialist Jobs by Experience Level
See All 295+ Information Management Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsInformation Management Specialist Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services18
- Education15
- Human Resources1
- Science & Research1
- Technology & Software1
What Employers Look For
The qualifications that appear most often in information management specialist jobs.
- Bachelor's degree in library science, information science, or a related field
- Experience developing or maintaining records retention schedules and disposition authorities
- Proficiency with an enterprise content management or electronic records management system
- Knowledge of federal records management regulations including NARA guidance and FISMA
- Certified Records Manager or Certified Information Professional credential preferred
- Ability to obtain or maintain a government security clearance for federal and defense roles
Tips for Your Information Management Specialist Job Search
Tailor your resume to classification schemes
Hiring managers scan for familiarity with specific taxonomies like DoD 5015.2, ISO 15489, or NARA guidance. Name the classification schemes and metadata standards you've applied, not just the systems you've used. Generic document management experience won't stand out.
Highlight compliance and audit experience early
Many information management specialist roles exist specifically to satisfy regulatory requirements. Lead your resume with the compliance frameworks you've supported, such as FISMA, HIPAA, or FOIA, and describe how your work held up to audits or reviews.
Pursue a CRM or CIP certification strategically
The Certified Records Manager credential from ICRM and the Certified Information Professional from AIIM are the two qualifications hiring managers reference most. If you're mid-career without one, name it in your resume as in-progress so it doesn't look like a gap.
Apply early to roles that fit
Migrate Mate lists information management specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare a portfolio of real retention schedules
Bring two or three examples of retention schedules or records inventories you've built or revised. Interviewers frequently ask candidates to walk through how they structured a schedule, what stakeholders they consulted, and how they handled legal holds.
Negotiate clearance and telework terms separately
Federal and defense information management specialist roles often separate clearance requirements from telework eligibility. If you hold an active clearance, confirm in writing whether on-site presence is required before accepting an offer, since policies differ by agency and contract.
Information Management Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most information management specialists?
The most active employers for information management specialists right now are Baptist Health South Florida, PAM Health, and Ensemble Health Partners, and the most openings are in Texas, Florida, and California, based on current listings on Migrate Mate as of November 2026. Federal agencies and their contractors consistently represent a large share of active postings in this field.
How many information management specialist jobs are remote?
About 47% of information management specialist openings are fully remote or hybrid as of November 2026, though availability varies by sector. Roles focused on digital records governance, metadata strategy, and content standards tend to offer the most remote flexibility, while positions tied to physical records facilities or on-site federal systems typically require in-person presence.
How do you become an information management specialist?
Start with a bachelor's degree in library science, information science, computer science, or a closely related field. Build hands-on experience through records management, data governance, or document control work in any organization. Earn a Certified Records Manager or Certified Information Professional credential to signal professional-level competency. Federal roles often require familiarity with NARA guidance and may require a security clearance.
How do you get hired as an information management specialist with little experience?
Focus on roles with titles like records analyst, document control coordinator, or information governance associate, which are common entry points. Demonstrate that you understand retention schedules, metadata standards, and regulatory compliance even if your experience is limited. Coursework in archival science or a practicum through a library science program can substitute for professional experience in many employer evaluations.
What does the information management specialist interview process look like?
Most processes include an initial phone screen, a technical interview covering records management frameworks, compliance regulations, and system experience, and a scenario-based round where you walk through how you'd handle a retention dispute, a legal hold, or a records audit. Federal and defense employers may add a writing sample or a review of a sample records inventory or disposition schedule.
Where can I find and apply to information management specialist jobs?
You can find and apply to information management specialist jobs on Migrate Mate, which lists current openings from employers across the United States. Find roles that match your experience, clearance level, and preferred work arrangement, then apply directly to each listing from the page.
See All 295+ Information Management Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
Find Jobs