Invoicing Specialist Jobs
Invoicing Specialist jobs are open across healthcare, logistics, manufacturing, and financial services, covering specializations in accounts receivable, billing reconciliation, and collections, from entry-level to senior and lead roles. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 7+ Invoicing Specialist jobs
Domestic Invoicing Specialist
Position Summary
The Domestic Invoicing Specialist is responsible for the accurate and timely execution, validation, and reconciliation of domestic purchase and sales transactions. This position plays an important role in ensuring the integrity of documentation, contract information, invoicing, inventory records, and financial transactions throughout the domestic execution process.
Key Responsibilities
- Validate and execute domestic purchase and sales invoices and associated transactions.
- Process domestic sales invoices and ensure accurate and timely transaction completion.
- Verify transaction details within company systems and ensure accurate recording of purchases, sales, and related activities.
- Monitor transaction progress and proactively address processing delays or discrepancies.
- Calculate, verify, and reconcile invoice amounts associated with cash, equity, and redemption contracts.
- Review customer invoices for accuracy and confirm that invoice values reconcile with internal company systems.
- Identify and process necessary financial adjustments to ensure accurate transaction balances.
- Prepare and establish payment information and provide supporting documentation to the Accounting Department.
- Provide detailed cash receipt information for domestic sales transactions.
- Research and resolve invoice discrepancies, payment variances, and reconciliation issues.
- Initiate customer claims when necessary and coordinate resolution with the trade floor and other relevant departments.
- Update inventory records to reflect completed transactions, adjustments, and other applicable inventory movements.
- Perform responsibilities related to the CMA process, including inventory inbounding, communication with agents and customers to verify eligibility, and contract approval.
- Verify Electronic Warehouse Receipt (EWR) transactions and investigate discrepancies.
- Ensure inventory and transaction records are accurate, complete, and properly reflected within company systems.
- Coordinate with internal and external contacts to resolve inventory and contract-related issues.
- Develop an understanding of data and process flows within domestic invoicing and trade execution.
- Proactively identify, research, and resolve data discrepancies, transaction issues, and processing bottlenecks.
Qualifications & Experience
- Previous experience in trade operations, invoicing, accounting support, inventory management, or a related field.
- Experience working with financial transactions, invoice reconciliation, and transaction processing.
- Strong mathematical, analytical, and problem-solving abilities.
- Ability to interpret transaction data, identify discrepancies, and independently research solutions.
- Proficiency with Microsoft Office applications, particularly Excel.
- Experience working with enterprise resource planning (ERP), inventory management, or financial transaction systems is an asset.
- Strong organizational skills and the ability to manage multiple priorities and deadlines.
- Effective written and verbal communication skills.
- Ability to work collaboratively across departments and with external business partners.
- Demonstrated attention to detail and commitment to accuracy.
Education:
- Bachelor's (Required)
Experience:
- Invoice Reconciliation: 2 years (Required)
- financial transactions : 5 years (Required)
Work Location: In person
Domestic Invoicing Specialist
Position Summary
The Domestic Invoicing Specialist is responsible for the accurate and timely execution, validation, and reconciliation of domestic purchase and sales transactions. This position plays an important role in ensuring the integrity of documentation, contract information, invoicing, inventory records, and financial transactions throughout the domestic execution process.
Key Responsibilities
- Validate and execute domestic purchase and sales invoices and associated transactions.
- Process domestic sales invoices and ensure accurate and timely transaction completion.
- Verify transaction details within company systems and ensure accurate recording of purchases, sales, and related activities.
- Monitor transaction progress and proactively address processing delays or discrepancies.
- Calculate, verify, and reconcile invoice amounts associated with cash, equity, and redemption contracts.
- Review customer invoices for accuracy and confirm that invoice values reconcile with internal company systems.
- Identify and process necessary financial adjustments to ensure accurate transaction balances.
- Prepare and establish payment information and provide supporting documentation to the Accounting Department.
- Provide detailed cash receipt information for domestic sales transactions.
- Research and resolve invoice discrepancies, payment variances, and reconciliation issues.
- Initiate customer claims when necessary and coordinate resolution with the trade floor and other relevant departments.
- Update inventory records to reflect completed transactions, adjustments, and other applicable inventory movements.
- Perform responsibilities related to the CMA process, including inventory inbounding, communication with agents and customers to verify eligibility, and contract approval.
- Verify Electronic Warehouse Receipt (EWR) transactions and investigate discrepancies.
- Ensure inventory and transaction records are accurate, complete, and properly reflected within company systems.
- Coordinate with internal and external contacts to resolve inventory and contract-related issues.
- Develop an understanding of data and process flows within domestic invoicing and trade execution.
- Proactively identify, research, and resolve data discrepancies, transaction issues, and processing bottlenecks.
Qualifications & Experience
- Previous experience in trade operations, invoicing, accounting support, inventory management, or a related field.
- Experience working with financial transactions, invoice reconciliation, and transaction processing.
- Strong mathematical, analytical, and problem-solving abilities.
- Ability to interpret transaction data, identify discrepancies, and independently research solutions.
- Proficiency with Microsoft Office applications, particularly Excel.
- Experience working with enterprise resource planning (ERP), inventory management, or financial transaction systems is an asset.
- Strong organizational skills and the ability to manage multiple priorities and deadlines.
- Effective written and verbal communication skills.
- Ability to work collaboratively across departments and with external business partners.
- Demonstrated attention to detail and commitment to accuracy.
Education:
- Bachelor's (Required)
Experience:
- Invoice Reconciliation: 2 years (Required)
- financial transactions : 5 years (Required)
Work Location: In person
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Find Invoicing Specialist JobsInvoicing Specialist Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in invoicing specialist jobs.
- Proficiency in accounting or ERP software such as QuickBooks, SAP, or Oracle
- Experience processing high-volume invoices accurately and on schedule
- Strong knowledge of accounts receivable, billing, and collections procedures
- Ability to reconcile discrepancies between purchase orders, receipts, and invoices
- Associate or bachelor's degree in accounting, finance, or a related field
- Familiarity with general ledger coding and cost center allocation practices
Tips for Your Invoicing Specialist Job Search
Tailor your resume to billing systems
List every invoicing and accounting platform you've used, including ERP systems and billing software. Hiring managers for invoicing specialist roles scan for these names before reading anything else, so put them high on your resume, not buried in a skills section.
Highlight your dispute resolution experience
Invoicing specialists routinely resolve billing discrepancies and vendor disputes. If you've handled chargebacks, reconciled aging reports, or corrected billing errors at volume, describe those situations in your work history with concrete context about the complexity involved.
Apply early to roles that fit
Migrate Mate lists invoicing specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter by industry to match your background
Invoicing workflows differ significantly across healthcare, construction, and SaaS. When searching, narrow by industry so your prior experience with industry-specific billing codes, contract terms, or compliance requirements comes across as directly relevant rather than general.
Prepare for a practical billing scenario
Many invoicing specialist interviews include a short exercise, such as catching an error in a sample invoice or explaining how you'd handle a disputed net-30 term. Practice walking through your process out loud so your reasoning is clear and methodical under pressure.
Negotiate by citing invoice volume and accuracy
When discussing compensation, anchor your case in the volume of invoices you managed and your accuracy rate. Demonstrating that you processed high invoice counts with minimal errors gives hiring managers a concrete reason to meet a higher number.
Invoicing Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most invoicing specialists?
The companies hiring the most invoicing specialists right now include UCLA Health, Crown Equipment, and Valmont Industries, with the largest share of openings in Ohio, Nebraska, and Tennessee, based on current listings on Migrate Mate as of November 2026. Healthcare systems, logistics providers, and large manufacturers consistently maintain the highest sustained demand for this role.
How many invoicing specialist jobs are remote?
About 50% of invoicing specialist openings are fully remote or hybrid as of November 2026, reflecting strong employer comfort with digital billing workflows. Accounts receivable and billing reconciliation sub-functions tend to have the highest remote availability, while roles requiring direct coordination with on-site procurement or receiving teams are more likely to be in-person.
How do you become an invoicing specialist?
Start by building foundational skills in accounting principles, invoice processing, and billing software through coursework or an associate degree in accounting or finance. Gain hands-on experience through entry-level accounts receivable or billing clerk roles, then develop proficiency in ERP platforms common in your target industry. Demonstrating accuracy with high invoice volumes and experience resolving billing discrepancies will make you competitive for invoicing specialist titles.
Can you get an invoicing specialist job with little or no experience?
Yes, many employers hire candidates with limited direct experience if they have bookkeeping coursework, familiarity with spreadsheet tools, or time in adjacent roles like data entry or customer billing support. Highlighting your attention to detail, comfort with numbers, and any exposure to invoice workflows, even in a part-time or internship context, can offset a shorter work history when applying to entry-level openings.
What does the invoicing specialist interview process look like?
Most invoicing specialist interviews begin with a phone screen focused on your billing software experience and comfort with volume work. An in-person or video round typically follows, often including scenario questions about how you handle a disputed invoice or a reconciliation error. Some employers add a short skills exercise using a sample invoice or spreadsheet to assess accuracy before making an offer.
Where can I find and apply to invoicing specialist jobs?
You can find and apply to invoicing specialist jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your experience and preferred location, and apply directly to each listing that fits.
See All 7 Invoicing Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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