J-1 Visa Office Coordinator Jobs
Office Coordinator roles in the United States are accessible to international professionals through J-1 visa sponsorship, most commonly under the Trainee or Intern category. Designated sponsors issue your DS-2019 and oversee your training plan, while your U.S. employer serves as the host organization coordinating your day-to-day work.
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Get Access To All JobsSUMMARY
This position works and meets with individual students to help them uncover their interests and strengths and empower them to create action steps to get them to their final destination of securing an internship and job. Connect with groups of students by presenting in classrooms and participating with student life programming.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage administrative processes and CRM systems for the office such as Handshake, Internship Registration Form (Jira), Navigate EAB, and Workday Student
- Meet with students & alumni one on one or individually by appointment regarding internships and employment
- Explain resources such as CareerShift, Handshake, LinkedIn, What Can I Do With This Major, and the Internship Registration Form
- Coach on professionalism and networking with employers
- Utilize analytics for monthly reporting and progress tracking
- Ensure that faculty understand internship process
- Faculty liaison for internships and employment across all colleges
- Maintain accurate data, records, and files to track the internship registration and completion of required internship courses; develop statistical reports and presentations for executive leadership and faculty
- Facilitate semester-end internship survey for students
- Actively find & improve system processes to make the Career Center more efficient
- Conduct classroom presentations as requested about Career Center services
- Excellent understanding of CPT/OPT process; ability to guide and mentor international students while maintaining knowledge of international & federal government laws regarding employment in the US
- In-depth knowledge of all degree programs offered at Lynn University & relating career paths
- Participate on First Generation Committee
- Participate and represent Career Connections at Family and Parents weekend
- Managing the “hired board”
- Cultivate relationships across campus
- All other duties as assigned
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- Excellent administrator
- Ability to think critically and solve problems
- Ability to meet strict deadlines
- Must be a team player
- Must be flexible, personable, and willing to help all students
- Strong written and verbal communication skills
MINIMUM QUALIFICATIONS
- Bachelor's Degree from an accredited institution
- Database management experience
- Employer relations experience
- Event planning experience
ACCREDITATION AND EQUAL OPPORTUNITY
Lynn University does not discriminate on the basis of race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, parenting status, veteran status or retirement status in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Lynn University does not discriminate on the basis of sex. Inquiries concerning the application of the non-discrimination policy may be directed to the Lynn University Compliance Officer/Title IX Coordinator at 3601 N. Military Trail, Boca Raton, FL 33431, titleixcoordinator@lynn.edu, or +1 561-237-7727; or to the U.S. Department of Education Office for Civil Rights.
Lynn University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate, master's and doctoral degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call +1 404-679-4500 for questions about the accreditation of Lynn University. 2020 Lynn University
AMERICANS WITH DISABILITIES ACT
Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling +1 561-237-7639.
THE ANNUAL SECURITY AND FIRE SAFETY REPORT
In compliance with the Clery Act, the University annually provides a report to each student and current employee, as well as to prospective employees and students, that provides a detailed disclosure of information regarding campus security practices (including Emergency Response Plan, Timely Warnings, Emergency Warnings, Missing Persons, fire safety policies, fire prevention data, and Crime Log policies), as well as crime and fire-related incident statistics for the preceding year. The Annual Security and Fire Safety Report is available online at lynn.edu/securityreport.
For your health, Lynn University is smoke- and tobacco-free.
SUMMARY
This position works and meets with individual students to help them uncover their interests and strengths and empower them to create action steps to get them to their final destination of securing an internship and job. Connect with groups of students by presenting in classrooms and participating with student life programming.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage administrative processes and CRM systems for the office such as Handshake, Internship Registration Form (Jira), Navigate EAB, and Workday Student
- Meet with students & alumni one on one or individually by appointment regarding internships and employment
- Explain resources such as CareerShift, Handshake, LinkedIn, What Can I Do With This Major, and the Internship Registration Form
- Coach on professionalism and networking with employers
- Utilize analytics for monthly reporting and progress tracking
- Ensure that faculty understand internship process
- Faculty liaison for internships and employment across all colleges
- Maintain accurate data, records, and files to track the internship registration and completion of required internship courses; develop statistical reports and presentations for executive leadership and faculty
- Facilitate semester-end internship survey for students
- Actively find & improve system processes to make the Career Center more efficient
- Conduct classroom presentations as requested about Career Center services
- Excellent understanding of CPT/OPT process; ability to guide and mentor international students while maintaining knowledge of international & federal government laws regarding employment in the US
- In-depth knowledge of all degree programs offered at Lynn University & relating career paths
- Participate on First Generation Committee
- Participate and represent Career Connections at Family and Parents weekend
- Managing the “hired board”
- Cultivate relationships across campus
- All other duties as assigned
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- Excellent administrator
- Ability to think critically and solve problems
- Ability to meet strict deadlines
- Must be a team player
- Must be flexible, personable, and willing to help all students
- Strong written and verbal communication skills
MINIMUM QUALIFICATIONS
- Bachelor's Degree from an accredited institution
- Database management experience
- Employer relations experience
- Event planning experience
ACCREDITATION AND EQUAL OPPORTUNITY
Lynn University does not discriminate on the basis of race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, parenting status, veteran status or retirement status in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Lynn University does not discriminate on the basis of sex. Inquiries concerning the application of the non-discrimination policy may be directed to the Lynn University Compliance Officer/Title IX Coordinator at 3601 N. Military Trail, Boca Raton, FL 33431, titleixcoordinator@lynn.edu, or +1 561-237-7727; or to the U.S. Department of Education Office for Civil Rights.
Lynn University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate, master's and doctoral degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call +1 404-679-4500 for questions about the accreditation of Lynn University. 2020 Lynn University
AMERICANS WITH DISABILITIES ACT
Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling +1 561-237-7639.
THE ANNUAL SECURITY AND FIRE SAFETY REPORT
In compliance with the Clery Act, the University annually provides a report to each student and current employee, as well as to prospective employees and students, that provides a detailed disclosure of information regarding campus security practices (including Emergency Response Plan, Timely Warnings, Emergency Warnings, Missing Persons, fire safety policies, fire prevention data, and Crime Log policies), as well as crime and fire-related incident statistics for the preceding year. The Annual Security and Fire Safety Report is available online at lynn.edu/securityreport.
For your health, Lynn University is smoke- and tobacco-free.
See all J-1 Visa Office Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new J-1 Visa Office Coordinator Jobs.
Get Access To All JobsTips for Finding J-1 Visa Sponsorship as an Office Coordinator
Document your administrative training objectives first
Before approaching any host employer, draft a training plan that maps your Office Coordinator duties to measurable learning goals. Designated sponsors require this before issuing your DS-2019, so having it ready accelerates their review.
Distinguish Intern from Trainee category eligibility
If you're currently enrolled in a degree program, the Intern category applies. If you graduated within the past 12 months or have at least one year of relevant work experience, Trainee is your pathway. Applying under the wrong category stalls your DS-2019 issuance.
Search Migrate Mate to find J-1 compatible host employers
Many hiring managers don't advertise J-1 visa openings explicitly. Use Migrate Mate to filter Office Coordinator roles at organizations with a history of hosting international exchange visitors, so you're targeting realistic placements from the start.
Confirm the host employer will sign Form DS-7002
The designated sponsor can't finalize your DS-2019 without a signed training plan from your host employer. Get written confirmation early that the hiring manager understands this requirement and is willing to complete their portion of the paperwork.
Verify your program duration against the Trainee maximum
Trainee programs for business and administration fields are capped at 18 months by DOS regulations. Structure your offer letter and training plan to fit within that window, since extensions beyond the category limit require a new program application.
Check whether your home country triggers the two-year rule
Some J-1 participants from countries on the DOS exchange list must return home for two years before applying for an H-1B visa or green card. Confirm your country's status with your designated sponsor before accepting an offer, especially if you plan to stay long-term.
Office Coordinator J-1 Visa: Frequently Asked Questions
Which J-1 program category fits an Office Coordinator role?
The Trainee category fits most Office Coordinator positions for early-career professionals who have a relevant degree or at least one year of work experience. If you're currently enrolled in a college or university program, the Intern category applies instead. Both categories cover business administration functions, including coordination, scheduling, and office operations, which align with this role.
Who is actually the J-1 visa sponsor for an Office Coordinator position?
The visa sponsor is a U.S. Department of State-designated organization, such as Cultural Vistas, CIEE, or AIPT, not your hiring employer. The hiring company is your host organization. The designated sponsor issues your DS-2019 form, approves your training plan, and monitors your program compliance throughout the placement.
How do I find U.S. employers willing to host J-1 Office Coordinators?
Most host employers don't advertise J-1 positions by visa category, so standard job boards return limited results. Migrate Mate lets you search Office Coordinator roles specifically at organizations with international exchange visitor experience, which helps you target employers who already understand the host responsibilities involved in a J-1 placement.
What documents does my host employer need to provide for my DS-2019?
Your host employer must complete Form DS-7002, the Training/Internship Placement Plan, which details your weekly duties, supervision arrangements, and learning objectives. The designated sponsor reviews this document before issuing your DS-2019. Without a signed DS-7002, the sponsor cannot process your program, so confirm this commitment with your employer before accepting an offer.
Can I extend my J-1 Trainee program if my Office Coordinator role continues?
Extensions are possible but subject to category limits. The Trainee category for business and administration fields allows a maximum of 18 months total, including any extension. Your designated sponsor must approve any extension before your current DS-2019 expires, and your host employer must submit an updated DS-7002 reflecting the continued training objectives.