Legal Support Specialist Jobs in Texas

Location: Dallas
Schedule: 9:00 AM to 5:30 PM
FLSA: Non-Exempt
Position Type: Full-Time/Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Legal Support Assistant to support the Litigation practice in the Dallas office, reporting to the Office Administrator.

The position will reside in the Dallas office with hybrid work capabilities and will be responsible for providing administrative support to attorneys and other administrative personnel, as assigned. All job duties must be performed with a commitment to superior client service, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement.

Key responsibilities of this position include:

• Assist attorneys in daily activities, including drafting and editing documents, scanning, copying, coordinating incoming/outgoing mail, and emails, assisting clients, screening vendors, and practice group coordination.
• Arrange domestic and international travel in partnership with the firm’s Travel Management Company, securing air and ground transportation, arranging hotel and/or meeting accommodations, preparing detailed itineraries and travel agendas. Maintain attorney travel profile.
• Set up and maintain case and client files in document management system.
• Coordinate work with the firm’s Administrative Resource Center team regarding certain firm administrative tasks, including processing new client matter requests, client bills, time entry and expense reports.
• Answering phones and taking messages, scheduling appointments, practice events, and coordinating meetings and calls for both client and practice group activities.
• Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work.
• Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax.
• Research information as requested by clients or attorneys.
• Maintain client contacts and working groups list.
• Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance.
• Schedule, coordinate and track CLE requirements/adherence.
• Provide back-up assistance, as needed, to attorneys or others in the practice group who require support.
• Accept overflow work from the Office Administrator and the Secretary Coordinators as needed.
• Other duties, as assigned.

Qualifications (Experience, Knowledge, Skills & Abilities):

• Bachelor’s degree from a four-year college or university.
• Entry-level role; prior relevant experience preferred but not required.
• Thorough knowledge in MS Office applications, including Word, Excel, Outlook and PowerPoint, and ability to work in various software applications, as needed.
• Ability to type at least 60 words per minute with accuracy.
• Excellent written and oral communication skills, including grammar, spelling and punctuation.
• Strong organizational and time management skills, including the ability to organize self and others.
• Demonstrated strong attention to detail and ability to perform tasks accurately when under pressure, meet deadlines and facilitate solutions.
• Ability to handle confidential and sensitive information with appropriate discretion.
• Well developed and professional interpersonal skills including the ability to work independently and as a member of a team, take initiative, set priorities, meet deadlines and milestones for projects and see projects through to completion.
• Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, manage attorney expectations, and respond to changing priorities.
• Ability to establish effective working relationships within the office and firm, and with clients, vendors, and others outside the firm.
• Willingness and ability to assume new tasks and responsibilities.
• Strong service orientation, and an ability to establish and maintain effective working relationships with users, peers, office and firm management, and outside business partners.
• Commitment to maintaining confidentiality of client and office information, the office and firm, and adhering to the Firm’s Core Values.
• Proficiency in Salesforce or similar software is a plus but not required.

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

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