Medical Office Assistant Jobs in Utah

Job Title: PS Medical Secretary

Open Date: 05/27/2026

Requisition Number: PRN45173B

Career Progression Track: UGR

FLSA Code: Nonexempt

Patient Sensitive Job Code?: Yes

Standard Hours per Week: 40

Full Time or Part Time?: Full Time

Shift: Day

Work Schedule Summary: Monday - Friday 8:30am - 4:30pm

This position has the ability to telework remotely depending on the need of the division and clinical duties. An employee hired into this role will be responsible for providing space and networking and/or internet capabilities when working remotely at the telecommute location and agree to the terms of the University of Utah campus and Health Academics Telecommuting Agreement.

VP Area: U of U Health - Academics

Department: 00262 - Plastic & Reconstruct Surgery

Location: Campus

City: Salt Lake City, UT

Type of Recruitment: External Posting

Pay Rate Range: 19 - 24

Close Date: 06/30/2026

Job Summary

This position provides secretarial and administrative support in a hospital, clinic or laboratory environment. This position is not responsible for providing care to patients.

Responsibilities

Essential Functions

• Provides administrative support to clinicians, supervisors and departments by coordinating calendars, scheduling meetings and appointments.
• Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts and related materials.
• Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes involving a wide variety of medical terminology.
• Schedules patients for laboratory tests, medical examinations and consultations.
• Prepares and maintains accurate and orderly patient medical records.
• Arranges or assists in arranging patient transportation.
• Assists patients, patient families, referring physicians, and third party carriers to resolve patient related issues, including explaining various types of medical insurance plans.
• Obtains pre-certifications as required by patient’s health care plan or managed care provider, when needed.
• Provides additional general office and clinical support such as answering phones and responding to calls, greeting and directing visitors/patients, filing, copying, making travel arrangements and opening and processing mail.

Knowledge / Skills / Abilities

• Ability to perform the essential functions of the job as outlined above.
• Demonstrated organizational, human relations, and effective communication skills.
• Knowledge of medical terminology.
• Strong word processing and spreadsheet software skills.
• The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance.
• Ability to use discretion and judgment when scheduling appointments, screening calls, coordinate procedures, tests and other treatments as it relates to the patients care.
• Ability to coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objective and policies governing the activities of the department and be able to effectively communicate this information to interested parties.

Minimum Qualifications

• Two years of secretarial experience, or equivalency (one year of education can be substituted for two years of related work experience).
• Successful completion of medical software training may be required by a certain date within some departments.

Preferred

• Two years of experience in a hospital, clinic or laboratory setting.
• Patient registration or related field experience.

Type: Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the University of Utah Non-Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.