Medical Office Assistant Jobs in Pennsylvania
Medical Office Assistant jobs in Pennsylvania are concentrated in Philadelphia, Pittsburgh, and Allentown, where large integrated health systems drive steady demand for front-desk, scheduling, and clinical support roles at every experience level. Penn Medicine, UPMC, and Lehigh Valley Health Network are among the most consistent employers in the state, hiring across their hospital campuses, specialty outpatient centers, and primary care practices. The most in-demand specialties are multi-specialty practice support, behavioral health front office, and insurance verification and prior authorization. See the openings below and apply to the ones that match your experience.
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Showing 5 of 52+ Medical Office Assistant jobs
Medical Office Assistant- Orthopedics & Sports Medicine
Schedule
Your experience matters
Conemaugh Memorial Medical Center is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As a Medical Office Assistant joining our team, you're embracing a vital mission dedicated to making communities healthier ®. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.
More about our team
- Low turnover reflecting team stability
- Highly supportive and collaborative team environment
- Peer-to-peer recognition
- Strong focus on staff well-being and safety culture
Job Summary: Provides front office support duties including, but not limited to, obtaining referrals and pre-certifications, collecting co-pays and missing patient data, scheduling appointments, and coding fee slips. Reports to: Manager, Physician Practices FLSA: Non-exempt
How you'll contribute
A Medical Office Assistant who excels in this role:
- Maintains equipment and medical supplies, including reordering, stocking, cleaning, and troubleshooting.
- Maintains examination areas.
- Performs administrative or clerical duties as assigned, including filing, reception, scheduling, data entry, and patient registration.
- Reviews provider orders prior to patient leaving the clinic.
- Obtains informed consent for invasive procedures.
- Schedules referral appointments as necessary or as instructed by the provider. Maintains patient information in the computer system.
- Schedules and registers patients. Maintains patient information on the computer system.
- Post charges, completes paperwork, collects copays, deductibles and account balances.
- Assists in the completion of "end of day balancing/closing" and deposit preparations for courier pickup.
- Demonstrates a working knowledge of infection control policies.
- Assists in maintaining office supply inventory. Inventory stock and reorder as necessary. Maintain supply levels that will insure smooth workflow.
- Other duties as assigned.
Why join us
We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers:
- Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
- Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
- Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
- Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
- Professional Development: Ongoing learning and career advancement opportunities.
What we're looking for
- Education: High school diploma or equivalent required
Connect with a Recruiter
Not ready to complete an application, or have questions? Please contact China Hawes by emailing China.Hawes@lifepointhealth.net
More about Conemaugh Memorial Medical Center
Conemaugh Memorial Medical Center has 537 inpatient, behavioral health, rehabilitation, and transitional care beds and is home to the highest level of care designations for Neonatal Care (Level 3) and Trauma Care (Level 1). Conemaugh Memorial has received recognition by the American Heart Association with the Stroke Gold Plus Quality Achievement Award. Conemaugh Memorial is proudly committed to being a teaching hospital including seven medical residency programs, School of Nursing, and Allied Health education programs.
EEOC Statement
Conemaugh Memorial Medical Center is an Equal Opportunity Employer. Conemaugh Memorial Medical Center is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment."
Medical Office Assistant- Orthopedics & Sports Medicine
Schedule
Your experience matters
Conemaugh Memorial Medical Center is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As a Medical Office Assistant joining our team, you're embracing a vital mission dedicated to making communities healthier ®. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.
More about our team
- Low turnover reflecting team stability
- Highly supportive and collaborative team environment
- Peer-to-peer recognition
- Strong focus on staff well-being and safety culture
Job Summary: Provides front office support duties including, but not limited to, obtaining referrals and pre-certifications, collecting co-pays and missing patient data, scheduling appointments, and coding fee slips. Reports to: Manager, Physician Practices FLSA: Non-exempt
How you'll contribute
A Medical Office Assistant who excels in this role:
- Maintains equipment and medical supplies, including reordering, stocking, cleaning, and troubleshooting.
- Maintains examination areas.
- Performs administrative or clerical duties as assigned, including filing, reception, scheduling, data entry, and patient registration.
- Reviews provider orders prior to patient leaving the clinic.
- Obtains informed consent for invasive procedures.
- Schedules referral appointments as necessary or as instructed by the provider. Maintains patient information in the computer system.
- Schedules and registers patients. Maintains patient information on the computer system.
- Post charges, completes paperwork, collects copays, deductibles and account balances.
- Assists in the completion of "end of day balancing/closing" and deposit preparations for courier pickup.
- Demonstrates a working knowledge of infection control policies.
- Assists in maintaining office supply inventory. Inventory stock and reorder as necessary. Maintain supply levels that will insure smooth workflow.
- Other duties as assigned.
Why join us
We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers:
- Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
- Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
- Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
- Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
- Professional Development: Ongoing learning and career advancement opportunities.
What we're looking for
- Education: High school diploma or equivalent required
Connect with a Recruiter
Not ready to complete an application, or have questions? Please contact China Hawes by emailing China.Hawes@lifepointhealth.net
More about Conemaugh Memorial Medical Center
Conemaugh Memorial Medical Center has 537 inpatient, behavioral health, rehabilitation, and transitional care beds and is home to the highest level of care designations for Neonatal Care (Level 3) and Trauma Care (Level 1). Conemaugh Memorial has received recognition by the American Heart Association with the Stroke Gold Plus Quality Achievement Award. Conemaugh Memorial is proudly committed to being a teaching hospital including seven medical residency programs, School of Nursing, and Allied Health education programs.
EEOC Statement
Conemaugh Memorial Medical Center is an Equal Opportunity Employer. Conemaugh Memorial Medical Center is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment."
See All 52 Medical Office Assistant Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
Find Medical Office Assistant JobsMedical Office Assistant Jobs by City in Pennsylvania
Where Pennsylvania roles are concentrated, by current openings.
Medical Office Assistant Job Market in Pennsylvania
A snapshot from current Pennsylvania openings, updated as new roles post.
Who's Hiring
- NovaCare12
- UPMC4
- LifeStance Health4
- Select Physical Therapy3
- Allegheny Health Network3
Top Industries Hiring
- Healthcare & Medical Services
What Pennsylvania Employers Look For
The qualifications that appear most often in medical office assistant jobs across Pennsylvania.
- High school diploma or GED with a completed medical office assistant or medical administrative program
- Proficiency in electronic health record systems such as Epic or NextGen
- Knowledge of medical terminology, CPT coding, and ICD-10 diagnosis codes
- Experience with insurance verification, prior authorization, and patient billing workflows
- Strong written and verbal communication skills for patient-facing and clinical team interaction
- Ability to manage multi-line phone systems, appointment scheduling, and referral coordination
Medical Office Assistant Jobs in Pennsylvania: Frequently Asked Questions
How do you become a medical office assistant in Pennsylvania?
Pennsylvania does not require a state-issued license to work as a medical office assistant, so the path focuses on completing a medical office assistant or medical administrative certificate or associate degree program at a Pennsylvania community college or vocational school, then applying directly to health systems or outpatient clinics. Earning a nationally recognized credential such as the Certified Medical Administrative Assistant designation strengthens applications at larger Pennsylvania employers and often accelerates hiring decisions.
Which companies hire medical office assistants in Pennsylvania?
Employers hiring medical office assistants in Pennsylvania right now include NovaCare, UPMC, and LifeStance Health, based on current listings on Migrate Mate as of October 2026. Pennsylvania's concentration of large academic medical centers and regional health networks means consistent year-round openings rather than seasonal spikes.
Which Pennsylvania cities have the most medical office assistant jobs?
The cities with the most medical office assistant openings in Pennsylvania are Pittsburgh, Philadelphia, and Lancaster. Philadelphia dominates the count because of its dense cluster of academic health systems and specialty practices, while Pittsburgh's strength reflects UPMC's extensive outpatient network, and smaller markets like Allentown and Harrisburg generate steady volume from regional health systems serving surrounding suburban and rural communities.
Are there remote medical office assistant jobs in Pennsylvania?
Yes, but they are rare. About 0% of medical office assistant openings tied to Pennsylvania are remote or hybrid as of October 2026, reflecting the largely in-person nature of patient scheduling, check-in, and administrative coordination. The tasks most likely to go remote are insurance verification, prior authorization processing, and medical billing roles that do not require direct patient contact.
How can I get hired as a medical office assistant in Pennsylvania with little or no experience?
The most realistic entry path is completing a short-term certificate program at a Pennsylvania community college such as Community College of Philadelphia or CCAC, then applying to entry-level patient services representative or front desk associate roles at large outpatient networks. UPMC and Penn Medicine both run new-hire training cohorts that accept candidates without prior clinical office experience. Lateral moves from reception, customer service, or pharmacy technician roles are common, and holding a Certified Medical Administrative Assistant credential gives candidates a clear edge in screening.
Where can I find and apply to medical office assistant jobs in Pennsylvania?
You can find and apply to medical office assistant jobs in Pennsylvania on Migrate Mate, which lists current Pennsylvania openings updated regularly. Search for roles that match your experience level and preferred location, then apply directly to the positions that fit.
See All 52 Medical Office Assistant Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
Find Medical Office Assistant Jobs