Medical Office Assistant Jobs in Pennsylvania
Medical Office Assistant jobs in Pennsylvania are concentrated in Philadelphia, Pittsburgh, and Allentown, where large integrated health systems drive steady demand for front-desk, scheduling, and clinical support roles at every experience level. Penn Medicine, UPMC, and Lehigh Valley Health Network are among the most consistent employers in the state, hiring across their hospital campuses, specialty outpatient centers, and primary care practices. The most in-demand specialties are multi-specialty practice support, behavioral health front office, and insurance verification and prior authorization. See the openings below and apply to the ones that match your experience.
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Showing 5 of 40+ Medical Office Assistant jobs
Position: Patient Service Specialist
Location: 4033 Linglestown Rd, Suite 2, Harrisburg, PA 17112
Type of Employment: Full-time
Schedule: Monday - Friday (hours vary/3 evening till 6pm per week)
Compensation: $17.00 - $22.00/hour (pending experience)
When patients enter our outpatient physical therapy center in Harrisburg, we want them to have an exceptional experience – starting at the front desk. That’s where you come in. As a patient service specialist, you’ll manage both the patient side and the business side of our center. Don’t underestimate the impact you can make on every patient’s care experience, even before they leave the waiting room.
Why Join Us: (benefits for full-time at 32+ hours/week)
- Start Strong: Our mentorship and orientation programs ensure a successful transition
- Recharge & Refresh: Generous PTO to maintain a healthy work-life balance
- Your Health Matters: Comprehensive medical/RX, health, vision, and dental plan offerings
- Invest in Your Future: Company-matching 401(k) retirement plans as well as life and disability protection
Check out the video below for additional insight into the work of our Patient Service Specialists!
Responsibilities:
- Greet and register patients and provide information about what to expect during their visit and information about their next appointment as they check out
- Schedule patient appointments in person and via phone
- Regular communication with parties such as attorney offices, insurance companies and translation companies, market operational leaders, and business development team
- Collect co-pays from patients, manage payer approvals, and conduct insurance authorizations and verifications
Minimum:
- High School Diploma or GED
- Healthcare experience
Preferred:
- 1 Year of Medical Office Experience
Position: Patient Service Specialist
Location: 4033 Linglestown Rd, Suite 2, Harrisburg, PA 17112
Type of Employment: Full-time
Schedule: Monday - Friday (hours vary/3 evening till 6pm per week)
Compensation: $17.00 - $22.00/hour (pending experience)
When patients enter our outpatient physical therapy center in Harrisburg, we want them to have an exceptional experience – starting at the front desk. That’s where you come in. As a patient service specialist, you’ll manage both the patient side and the business side of our center. Don’t underestimate the impact you can make on every patient’s care experience, even before they leave the waiting room.
Why Join Us: (benefits for full-time at 32+ hours/week)
- Start Strong: Our mentorship and orientation programs ensure a successful transition
- Recharge & Refresh: Generous PTO to maintain a healthy work-life balance
- Your Health Matters: Comprehensive medical/RX, health, vision, and dental plan offerings
- Invest in Your Future: Company-matching 401(k) retirement plans as well as life and disability protection
Check out the video below for additional insight into the work of our Patient Service Specialists!
Responsibilities:
- Greet and register patients and provide information about what to expect during their visit and information about their next appointment as they check out
- Schedule patient appointments in person and via phone
- Regular communication with parties such as attorney offices, insurance companies and translation companies, market operational leaders, and business development team
- Collect co-pays from patients, manage payer approvals, and conduct insurance authorizations and verifications
Minimum:
- High School Diploma or GED
- Healthcare experience
Preferred:
- 1 Year of Medical Office Experience
See All 40 Medical Office Assistant Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
Find Medical Office Assistant JobsMedical Office Assistant Jobs by City in Pennsylvania
Where Pennsylvania roles are concentrated, by current openings.
Medical Office Assistant Job Market in Pennsylvania
A snapshot from current Pennsylvania openings, updated as new roles post.
Who's Hiring
- NovaCare10
- Penn State Health5
- Select Physical Therapy5
- Commonwealth Health4
- Family Practice Center2
Top Industries Hiring
- Healthcare & Medical Services
What Pennsylvania Employers Look For
The qualifications that appear most often in medical office assistant jobs across Pennsylvania.
- High school diploma or GED with a completed medical office assistant or medical administrative program
- Proficiency in electronic health record systems such as Epic or NextGen
- Knowledge of medical terminology, CPT coding, and ICD-10 diagnosis codes
- Experience with insurance verification, prior authorization, and patient billing workflows
- Strong written and verbal communication skills for patient-facing and clinical team interaction
- Ability to manage multi-line phone systems, appointment scheduling, and referral coordination
Medical Office Assistant Jobs in Pennsylvania: Frequently Asked Questions
How do you become a medical office assistant in Pennsylvania?
Pennsylvania does not require a state-issued license to work as a medical office assistant, so the path focuses on completing a medical office assistant or medical administrative certificate or associate degree program at a Pennsylvania community college or vocational school, then applying directly to health systems or outpatient clinics. Earning a nationally recognized credential such as the Certified Medical Administrative Assistant designation strengthens applications at larger Pennsylvania employers and often accelerates hiring decisions.
Which companies hire medical office assistants in Pennsylvania?
Employers hiring medical office assistants in Pennsylvania right now include NovaCare, Penn State Health, and Select Physical Therapy, based on current listings on Migrate Mate as of August 2026. Pennsylvania's concentration of large academic medical centers and regional health networks means consistent year-round openings rather than seasonal spikes.
Which Pennsylvania cities have the most medical office assistant jobs?
The cities with the most medical office assistant openings in Pennsylvania are Scranton, Lancaster, and Philadelphia. Philadelphia dominates the count because of its dense cluster of academic health systems and specialty practices, while Pittsburgh's strength reflects UPMC's extensive outpatient network, and smaller markets like Allentown and Harrisburg generate steady volume from regional health systems serving surrounding suburban and rural communities.
Are there remote medical office assistant jobs in Pennsylvania?
Yes, but they are rare. About 0% of medical office assistant openings tied to Pennsylvania are remote or hybrid as of August 2026, reflecting the largely in-person nature of patient scheduling, check-in, and administrative coordination. The tasks most likely to go remote are insurance verification, prior authorization processing, and medical billing roles that do not require direct patient contact.
How can I get hired as a medical office assistant in Pennsylvania with little or no experience?
The most realistic entry path is completing a short-term certificate program at a Pennsylvania community college such as Community College of Philadelphia or CCAC, then applying to entry-level patient services representative or front desk associate roles at large outpatient networks. UPMC and Penn Medicine both run new-hire training cohorts that accept candidates without prior clinical office experience. Lateral moves from reception, customer service, or pharmacy technician roles are common, and holding a Certified Medical Administrative Assistant credential gives candidates a clear edge in screening.
Where can I find and apply to medical office assistant jobs in Pennsylvania?
You can find and apply to medical office assistant jobs in Pennsylvania on Migrate Mate, which lists current Pennsylvania openings updated regularly. Search for roles that match your experience level and preferred location, then apply directly to the positions that fit.
See All 40 Medical Office Assistant Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
Find Medical Office Assistant Jobs