Medical Office Assistant Jobs in Virginia
Medical office assistant jobs in Virginia are concentrated in Northern Virginia, Richmond, and Hampton Roads, where large health systems like Inova Health System, VCU Health, and Sentara Healthcare maintain deep administrative hiring pipelines. Demand is strongest for assistants experienced in patient intake and scheduling, electronic health records management, and medical billing and coding. Openings range from entry-level front-desk roles to senior positions supporting specialty and multi-provider practices. See the openings below and apply to the ones that match your experience.
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Showing 5 of 43+ Medical Office Assistant jobs
Position Summary
The Medical Office Manager I is responsible for the daily operations of the location. Provides staff and operations support for the office in which they are assigned. Promotes a positive and supporting environment for site staff, patients, and providers.
Major Duties and Responsibilities
- Oversees daily office operations and delegates as needed.
- Responsible for providing overall leadership, growth, marketing, administration and performance of all aspects of the practice to ensure accomplishment of its objectives and goals.
- Develops guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary.
- Create an atmosphere of team building for the site and set a professional example for staff.
- Responsible for personnel functions including staffing, training, monitoring and evaluation of staff.
- Post job openings using Newton Applicant Tracking System and interview new hires for site for administrative and clinical positions.
- Responsible for payroll, accounts payable and charge entry as well as delinquent claims and or bad debt.
- Review financials (i.e. P&L statements, GL reports, inventory control, payroll, etc.).
- Submit daily deposit registers to accounting as well as track timekeeping for employees.
- Analyze costs for overhead based on information from payroll distribution or overtime and schedule employee coverage appropriately.
- Hold weekly and or monthly meetings with managing physician and staff.
- Responsible for resolving patient complaints and customer service issues.
- Maintains strictest confidentiality.
- Other duties as assigned.
Compensation starts at $45,659 per year, with the final annual salary determined by the candidate's relevant experience and qualifications.
Knowledge, Skills and Abilities
- Knowledge of organizational policies, procedures and systems.
- Knowledge of clinic office procedures.
- Knowledge of computer systems and applications.
- Knowledge of medical practices, terminology, and reimbursement policies.
- Knowledge of grammar, spelling, punctuation and sentence structure to answer correspondence and prepare reports.
- Skill in planning, organizing, delegating and supervising.
- Skill in evaluating the effectiveness of existing methods and procedures.
- Skill in operating a variety of office equipment and computer programs.
- Ability to work scheduled hours as defined in the job offer.
- Ability to read, interpret and apply policies and procedures.
- Ability to communicate clearly and effectively.
- Ability to set priorities among multiple requests.
- Ability to interact with patients, medical and administrative staff, public effectively.
- Ability to work with minimal supervision.
Education / Training / Requirements
- Associates degree or equivalent.
- Must have 3-5 years of experience in a medical office setting.
- Experience with prior EHR systems, required.
Physical Demands
- Ability to lift or move equipment.
- Ability to stand and walk for limited periods of time.
- Ability to sit for extended periods of time.
- Ability to enter data into a computer via a keyboard.
- Ability to occasionally reach, bend, stoop and lift up to 30 lbs. *
- Ability to grasp and hold up to 30 lbs.*
- Ability to occasionally squat and lean over.
- Ability to hear normal voice level communications in person or through the telephone.
- Ability to speak clearly and understandably.
- Basic vision, corrected.
- Ability to see and understand data on a computer screen.
Success Factors
- Alignment with Company Mission and Core Values
- Excellent Time Management/Organized
- Open Communication/Positive
- Goal Driven
- Excellent Customer Service
- Juggles Multiple Priorities
- Accuracy and Attention to Detail
All statements are essential functions of the position unless identified as non-essential by an asterisk (*).
Position Summary
The Medical Office Manager I is responsible for the daily operations of the location. Provides staff and operations support for the office in which they are assigned. Promotes a positive and supporting environment for site staff, patients, and providers.
Major Duties and Responsibilities
- Oversees daily office operations and delegates as needed.
- Responsible for providing overall leadership, growth, marketing, administration and performance of all aspects of the practice to ensure accomplishment of its objectives and goals.
- Develops guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary.
- Create an atmosphere of team building for the site and set a professional example for staff.
- Responsible for personnel functions including staffing, training, monitoring and evaluation of staff.
- Post job openings using Newton Applicant Tracking System and interview new hires for site for administrative and clinical positions.
- Responsible for payroll, accounts payable and charge entry as well as delinquent claims and or bad debt.
- Review financials (i.e. P&L statements, GL reports, inventory control, payroll, etc.).
- Submit daily deposit registers to accounting as well as track timekeeping for employees.
- Analyze costs for overhead based on information from payroll distribution or overtime and schedule employee coverage appropriately.
- Hold weekly and or monthly meetings with managing physician and staff.
- Responsible for resolving patient complaints and customer service issues.
- Maintains strictest confidentiality.
- Other duties as assigned.
Compensation starts at $45,659 per year, with the final annual salary determined by the candidate's relevant experience and qualifications.
Knowledge, Skills and Abilities
- Knowledge of organizational policies, procedures and systems.
- Knowledge of clinic office procedures.
- Knowledge of computer systems and applications.
- Knowledge of medical practices, terminology, and reimbursement policies.
- Knowledge of grammar, spelling, punctuation and sentence structure to answer correspondence and prepare reports.
- Skill in planning, organizing, delegating and supervising.
- Skill in evaluating the effectiveness of existing methods and procedures.
- Skill in operating a variety of office equipment and computer programs.
- Ability to work scheduled hours as defined in the job offer.
- Ability to read, interpret and apply policies and procedures.
- Ability to communicate clearly and effectively.
- Ability to set priorities among multiple requests.
- Ability to interact with patients, medical and administrative staff, public effectively.
- Ability to work with minimal supervision.
Education / Training / Requirements
- Associates degree or equivalent.
- Must have 3-5 years of experience in a medical office setting.
- Experience with prior EHR systems, required.
Physical Demands
- Ability to lift or move equipment.
- Ability to stand and walk for limited periods of time.
- Ability to sit for extended periods of time.
- Ability to enter data into a computer via a keyboard.
- Ability to occasionally reach, bend, stoop and lift up to 30 lbs. *
- Ability to grasp and hold up to 30 lbs.*
- Ability to occasionally squat and lean over.
- Ability to hear normal voice level communications in person or through the telephone.
- Ability to speak clearly and understandably.
- Basic vision, corrected.
- Ability to see and understand data on a computer screen.
Success Factors
- Alignment with Company Mission and Core Values
- Excellent Time Management/Organized
- Open Communication/Positive
- Goal Driven
- Excellent Customer Service
- Juggles Multiple Priorities
- Accuracy and Attention to Detail
All statements are essential functions of the position unless identified as non-essential by an asterisk (*).
See All 43 Medical Office Assistant Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
Find Medical Office Assistant JobsMedical Office Assistant Jobs by City in Virginia
Where Virginia roles are concentrated, by current openings.
Medical Office Assistant Job Market in Virginia
A snapshot from current Virginia openings, updated as new roles post.
Who's Hiring
What Virginia Employers Look For
The qualifications that appear most often in medical office assistant jobs across Virginia.
- High school diploma or GED with completion of an accredited medical office assistant program
- Proficiency in electronic health records systems such as Epic or Cerner
- Knowledge of medical terminology, billing codes, and insurance verification procedures
- Strong customer service and communication skills for patient-facing front-desk duties
- Certification from AAMA, NCCT, or a comparable credentialing body is preferred
- Ability to maintain HIPAA compliance and protect confidential patient information
Medical Office Assistant Jobs in Virginia: Frequently Asked Questions
How do you become a medical office assistant in Virginia?
Virginia does not require a state-issued license for medical office assistants, so the path starts with completing a postsecondary certificate or associate degree program at a community college such as Northern Virginia Community College, Germanna Community College, or Tidewater Community College. Most Virginia employers prefer candidates who hold a nationally recognized credential like the Certified Medical Administrative Assistant from the American Association of Medical Assistants. Externship experience arranged through these programs is the most common entry point.
Which companies hire medical office assistants in Virginia?
Virginia medical office assistant roles are posted by Bayview Physicians, Bon Secours, and Select Physical Therapy and others right now, based on current listings on Migrate Mate as of October 2026. Virginia's concentration of large integrated health systems, federally affiliated medical centers, and multi-specialty outpatient groups keeps demand for qualified administrative staff steady across the state.
Which Virginia cities have the most medical office assistant jobs?
Portsmouth, Norfolk, and Suffolk have the most medical office assistant openings in Virginia. Northern Virginia's volume is driven by the sprawling Inova and Kaiser Permanente Mid-Atlantic networks, Richmond's by VCU Health and Bon Secours, and Hampton Roads' by Sentara Healthcare's regional presence, which together account for a large share of the state's outpatient and specialty clinic activity.
Are there remote medical office assistant jobs in Virginia?
Yes, but they're rare. About 8% of medical office assistant openings tied to Virginia are remote or hybrid as of October 2026, reflecting the hands-on, patient-facing nature of most roles in this field. The tasks most likely to be performed remotely are medical billing, insurance authorization, and appointment scheduling for large multi-site practices.
How can I get hired as a medical office assistant in Virginia with little or no experience?
The most realistic entry path is completing a certificate program at one of Virginia's community colleges, which typically includes a clinical externship that gives you documented, supervised work hours employers recognize. Systems like Inova and Sentara Healthcare regularly hire new graduates into front-desk and patient services coordinator roles. Candidates coming from adjacent positions such as pharmacy technician, dental receptionist, or healthcare customer service representative also convert successfully, especially when they hold a Certified Medical Administrative Assistant credential.
Where can I find and apply to medical office assistant jobs in Virginia?
You can find and apply to medical office assistant jobs in Virginia on Migrate Mate, which lists current Virginia openings from employers across the state. Search for roles that match your experience level and specialty area, then apply directly to the ones that fit.
See All 43 Medical Office Assistant Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
Find Medical Office Assistant Jobs