Medical Secretary Jobs
Medical Secretary jobs are open across hospitals, physician practices, specialty clinics, and outpatient facilities, at every level from entry-level to senior administrative roles, with specializations in patient scheduling, medical records management, and clinical office coordination. Find a role that fits below and apply directly.
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Showing 5 of 30+ Medical Secretary jobs
The Medical secretary plays a key role in ensuring the smooth and efficient operation of the medical office. This position provides essential clerical and administrative support, managing both incoming and outgoing correspondence, maintaining departmental manuals, and supporting clinician scheduling. The Medical Secretary also oversees the organization of filing systems to keep the office running seamlessly. As the primary point of contact for patients, this role fosters a welcoming environment while also serving as a liaison between the practice and external support services.
Duties & Responsibilities:- Deliver high-quality secretarial support by expertly handling typing, filing, faxing, and ensuring office equipment is well maintained.
- Coordinate clinician schedules while seamlessly registering patients and verifying insurance and referral information.
- Serve as a key point of contact by answering, directing, and screening calls, and efficiently arranging meetings.
- Manage incoming mail and correspondence, ensuring timely routing and distribution to appropriate staff.
- Maintain accurate departmental tracking systems and generate cumulative reports as needed.
- Oversee treatment room readiness and clinical inventory; proactively order supplies to ensure smooth operations.
- Collect patient payments including co-pays and fee for service charges, ensuring accurate financial documentation.
- Prepare and organize medical records according to provider specifications and documentation standards.
- Execute patient registration and billing processes using EPIC, Cerner and IDX systems with precision.
- Craft clear, professional correspondence free of grammatical errors, and facilitate prompt communication.
- Foster strong working relationships with patients, providers, vendors, and internal departments.
- Uphold patient confidentiality and adhere to all hospital and regulatory compliance standards.
- Exhibit adaptability and problem-solving skills in a fast-paced environment, maintaining a positive and supportive attitude.
- Demonstrate reliability and punctuality by consistently arriving on time and meeting scheduled responsibilities.
- Performs all other related duties as assigned.
- Must possess a high school diploma or equivalent.
- One year of job-related experience is required.
- Prior experience with an electronic medical record system is strongly preferred.
- Proficiency in medical terminology and departmental procedures
- Strong interpersonal, verbal, and written communication skills
- Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook Access)
- Experience with scheduling, filing, and maintaining patient records.
- Familiarity with applicable systems (Cerner, IDX, Epic)
EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status
Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.
The Medical secretary plays a key role in ensuring the smooth and efficient operation of the medical office. This position provides essential clerical and administrative support, managing both incoming and outgoing correspondence, maintaining departmental manuals, and supporting clinician scheduling. The Medical Secretary also oversees the organization of filing systems to keep the office running seamlessly. As the primary point of contact for patients, this role fosters a welcoming environment while also serving as a liaison between the practice and external support services.
Duties & Responsibilities:- Deliver high-quality secretarial support by expertly handling typing, filing, faxing, and ensuring office equipment is well maintained.
- Coordinate clinician schedules while seamlessly registering patients and verifying insurance and referral information.
- Serve as a key point of contact by answering, directing, and screening calls, and efficiently arranging meetings.
- Manage incoming mail and correspondence, ensuring timely routing and distribution to appropriate staff.
- Maintain accurate departmental tracking systems and generate cumulative reports as needed.
- Oversee treatment room readiness and clinical inventory; proactively order supplies to ensure smooth operations.
- Collect patient payments including co-pays and fee for service charges, ensuring accurate financial documentation.
- Prepare and organize medical records according to provider specifications and documentation standards.
- Execute patient registration and billing processes using EPIC, Cerner and IDX systems with precision.
- Craft clear, professional correspondence free of grammatical errors, and facilitate prompt communication.
- Foster strong working relationships with patients, providers, vendors, and internal departments.
- Uphold patient confidentiality and adhere to all hospital and regulatory compliance standards.
- Exhibit adaptability and problem-solving skills in a fast-paced environment, maintaining a positive and supportive attitude.
- Demonstrate reliability and punctuality by consistently arriving on time and meeting scheduled responsibilities.
- Performs all other related duties as assigned.
- Must possess a high school diploma or equivalent.
- One year of job-related experience is required.
- Prior experience with an electronic medical record system is strongly preferred.
- Proficiency in medical terminology and departmental procedures
- Strong interpersonal, verbal, and written communication skills
- Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook Access)
- Experience with scheduling, filing, and maintaining patient records.
- Familiarity with applicable systems (Cerner, IDX, Epic)
EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status
Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.
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Find Medical Secretary JobsMedical Secretary Job Market
Who's Hiring
Top Industries Hiring
- Science & Research
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in medical secretary jobs.
- Proficiency with electronic health records systems such as Epic or Cerner
- Knowledge of medical terminology and basic ICD and CPT coding
- Experience scheduling patients and managing multi-line phone systems
- Familiarity with HIPAA compliance and patient confidentiality requirements
- High school diploma or GED with one or more years of medical office experience
- Certification as a Medical Administrative Assistant or equivalent credential preferred
Tips for Your Medical Secretary Job Search
Tailor your resume to clinical settings
Highlight experience with electronic health records systems, medical terminology, and insurance verification. Hiring managers in clinical environments scan for these specifics fast, so place them near the top of your resume rather than burying them in a skills list.
Get certified before you apply
A Certified Medical Administrative Assistant credential or similar certification signals to employers you understand HIPAA compliance, CPT and ICD coding basics, and clinical office workflows. Many candidates skip this step, so it immediately separates your application from the pile.
Target openings by specialty, not just title
A medical secretary role in oncology looks very different from one in pediatrics or orthopedics. When searching, filter by specialty or department so you apply to openings where your prior clinical exposure actually matches what the team needs.
Apply early to roles that fit
Migrate Mate lists medical secretary openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare for scenario-based interview questions
Interviewers for medical secretary roles commonly ask how you handle a patient who is upset about a scheduling error or a provider who needs records pulled urgently. Rehearse concise, process-driven answers that show you stay calm and follow clinic protocol under pressure.
Negotiate start date, not just pay
If you need time to complete a certification, give notice at a current job, or relocate, negotiate your start date clearly during the offer stage. Clinics often prefer a candidate who arrives fully ready over one who starts immediately but needs extra onboarding time.
Medical Secretary Jobs: Frequently Asked Questions
Which companies are hiring the most medical secretarys?
The most active employers for medical secretarys right now are Care New England Health System, UMass Memorial Health, and DeCrescenzo Chiropractic, and the most openings are in Rhode Island, New York, and Maryland, based on current listings on Migrate Mate as of November 2026. Large health systems and multi-site physician groups tend to post the most volume consistently.
How many medical secretary jobs are remote?
About 10% of medical secretary openings are fully remote or hybrid as of November 2026, with remote availability concentrated in medical records review, prior authorization processing, and telehealth coordination roles rather than front-desk or in-person patient-facing positions.
How do you become a medical secretary?
Start by earning a high school diploma or GED, then complete a medical office administration program at a community college or vocational school to build foundational knowledge in medical terminology, billing basics, and records management. Pursue a Certified Medical Administrative Assistant credential to strengthen your application, then apply to entry-level roles at clinics, hospitals, or physician practices to build hands-on experience with scheduling systems and patient workflows.
Can you get hired as a medical secretary with no experience?
Yes, entry-level medical secretary roles exist specifically for candidates without prior clinical office experience. Focus on positions at urgent care centers, small group practices, or staffing agencies that place administrative staff in short-term clinical assignments. Emphasize transferable skills like customer service, data entry accuracy, and phone management, and complete a short medical terminology course to show employers you can learn clinical language quickly.
What does the medical secretary interview process look like?
Most medical secretary interviews involve a phone or video screen with HR followed by an in-person interview with an office manager or practice administrator. Expect questions on how you handle scheduling conflicts, upset patients, and confidentiality situations. Some employers administer a short typing or EHR navigation test. The full process from application to offer typically takes one to three weeks depending on the size of the practice.
Where can I find and apply to medical secretary jobs?
You can find and apply to medical secretary jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your experience, specialty interest, and preferred location, then apply directly to each listing from the page.
See All 30 Medical Secretary Jobs
Find roles that match your experience and apply in just a few clicks.
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