Office Administrator Jobs in Maryland

INTRODUCTION

This is a position specific recruitment for the Maryland Department of Natural Resources, Human Resource Services. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year.

GRADE

17

LOCATION OF POSITION

580 Taylor Avenue, Annapolis, MD 21401 (Anne Arundel County)

Main Purpose of Job

The main purpose of this role is to record, verify, adjust, and maintain biweekly regular and contractual payroll and leave records for the Department of Natural Resources in compliance with COMAR and the State Personnel and Pensions. Payroll must be processed and paid on time, per Statewide Payroll Procedures Manual and SPS/CPB pay schedules. If all necessary HR events are processed in Workday timely and the employee does not get paid a salary advance as required, the payroll associate will process the paperwork as soon as it is requested. This position requires that the incumbent maintain the utmost confidentiality regarding the status of all payroll and personnel matters with which the incumbent comes into contact on a daily basis.

POSITION DUTIES

The Maryland Department of Natural Resources, Human Resource Services unit is hiring a Payroll Lead. Responsibilities will include, but are not limited to:

• Develop training materials, procedural guidelines, checklists, etc. to assist employees in the timely acquisition of job-related knowledge, skills and abilities.
• Serve as the Workday role of Payroll Partner to perform and lead staff in various payroll functions.
• Serve as a lead to the Workday Timekeeper, ensuring leave usage is accurate and adjustments are properly documented.
• Processes and analyzes various reports requested for units’ fiscal officers, HRS staff, DBM staff, and/or DNR employees.
• Researches and resolves payroll issues.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Candidates not using a substitution to qualify must possess at least one year of payroll and/or timekeeping experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Strong customer service background, including problem-solving, interpersonal communication, and client support
• Experience working for or with a Federal, State or Local agency
• Excellent organizational and time-management skills, with the ability to manage multiple tasks, prioritize deadlines, and maintain well-structured records and files.
• Experience in team leadership, training or a related supervisory role.
• Experience with performance tracking, scheduling and workflow optimization.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not accept information submitted after this date. Applicants who meet the minimum qualifications will be considered for this position. Therefore, it is important that you provide complete and accurate information on your application. Report all education and experience related to the essential functions and qualifications of this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

EXAMINATION PROCESS

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education related to this position completely and accurately.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3 Annapolis, MD 21401. The Human Resources Unit is not responsible for applications sent to any other address.

Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management at Application.Help@maryland.gov; ATTN: Recruitment and Examination Division. Please note, standard business hours for the help desk are 8:30 a.m. to 4:00 p.m. Inquiries made after hours will be reviewed no earlier than the following business day.

If you need to make adjustments to a submitted application or if you have general inquiries regarding this recruitment, please contact Emilee Knott at Emilee.Knott@maryland.gov.

Supplemental materials and/or edits to your application will not be accepted once the announcement deadline has passed. Candidates will only be able to submit an application once, so it is extremely important that you are following the application instructions.

Please provide ample time to complete the application template. If you are having technical difficulties submitting an application on the day of the deadline, it is strongly advised that you complete the JobAps physical application template and hand deliver to DNR - HRS at 580 Taylor Avenue, Annapolis, MD 21401 before 4:30 p.m. The Maryland Department of Natural Resources cannot guarantee that late submissions, as a result of technical difficulties, will be accepted.

Standard turnaround time to receive an update is 2-3 weeks after an announcement deadline has passed. Please refrain from requesting updates within this timeframe. If more than three weeks have elapsed and no email regarding your application status has been received, it is appropriate to request an update.

TTY Users: call via Maryland Relay

Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.