Office Manager Jobs in Boston, MA

We are hiring an experienced Bookkeeper / Office Manager to manage day-to-day accounting support and office operations for a growing residential construction company.

We are specifically looking for someone who can independently handle accounts payable, accounts receivable, reconciliations, vendor documentation, job-cost records, and general office administration. Construction experience is strongly preferred because this role supports active projects, subcontractors, purchase orders, compliance records, and project-related expenses.

The right candidate will be organized, dependable, and comfortable working directly with ownership and Project Managers in a fast-paced small-business environment.

• Manage daily bookkeeping and general office administration
• Process accounts payable, accounts receivable, invoices, bills, and vendor payments
• Reconcile bank accounts, credit cards, and project-related transactions
• Track job costs, project expenses, purchase orders, and financial records
• Maintain accurate accounting information in QuickBooks or similar software
• Organize subcontractor and vendor documents, including W-9s, insurance certificates, contracts, and lien waivers
• Assist with payroll coordination, time records, employee documentation, and basic HR administration
• Support ownership and Project Managers with scheduling, reporting, project files, and administrative coordination
• Follow up on collections, missing documents, payment questions, and expired compliance records
• Maintain organized digital and physical files for active and completed projects

• 3+ years of bookkeeping, office management, accounting support, or similar administrative experience
• Hands-on experience with accounts payable, accounts receivable, invoicing, reconciliations, and vendor payments
• Strong working knowledge of QuickBooks and Microsoft Excel
• Ability to maintain accurate financial, vendor, employee, and project records
• Strong organization, attention to detail, communication, and follow-through
• Ability to manage multiple priorities without constant supervision
• Comfortable working directly with company ownership, Project Managers, subcontractors, vendors, and clients
• Ability to handle confidential financial and employee information professionally

• Competitive base salary based on experience
• Health insurance and benefits package
• Paid time off
• Additional company-sponsored benefits
• Long-term growth opportunity within an expanding residential construction company

This position is ideal for an experienced bookkeeping and office management professional who can bring accuracy, structure, and reliable follow-through to a busy construction operation.