Onboarding Specialist Jobs

Position Summary:

EDUCATION, QUALIFICATIONS, AND EXPERIENCE:

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  High school diploma or equivalent required; associate’s or bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

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  Minimum of 2 years of experience in talent acquisition, recruiting coordination, human resources support, onboarding, or administrative support preferred.

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  Experience working with HRIS, applicant tracking systems, or onboarding platforms preferred.

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  Experience supporting multiple candidates or hires simultaneously in a fast-paced environment preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

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  Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks and deadlines.

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  Excellent verbal and written communication skills with the ability to communicate professionally and effectively with candidates and internal stakeholders.

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  Strong attention to detail and accuracy in maintaining records, documentation, and onboarding processes.

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  Ability to handle sensitive and confidential information with professionalism and discretion.

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  Customer-service mindset with a focus on delivering a positive candidate and employee experience.

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  Ability to problem-solve, follow up proactively, and adapt to changing priorities.

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  Proficiency in Microsoft Office and HR-related systems and technology.

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  Ability to work independently as well as collaboratively within a team environment.

JOB DUTIES AND RESPONSIBILITIES:

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  Prepare, extend, and track employment offers while serving as the primary point of contact for candidates throughout the onboarding process.

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  Coordinate and manage the onboarding process from offer acceptance through the employee’s first day to ensure a seamless and welcoming transition into the organization.

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  Communicate proactively with candidates, hiring managers, and internal stakeholders to provide onboarding updates, answer questions, and maintain a positive candidate experience.

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  Guide new hires through all pre-employment and onboarding requirements, including background checks, drug screenings, certification applications, I-9 documentation, and completion of required paperwork.

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  Monitor onboarding progress and follow up on outstanding items to ensure timely completion of all pre-employment requirements.

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  Schedule and coordinate new hire orientation and ensure employees receive timely information, resources, and instructions prior to their start date.

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  Collaborate cross-functionally with hiring managers and internal departments to coordinate onboarding logistics, including system access, equipment setup, new hire materials, and other first-day preparations.

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  Maintain accurate onboarding records, employee data, and status updates within HRIS, applicant tracking systems, and onboarding platforms.

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  Support continuous improvement initiatives related to onboarding workflows, processes, and overall new hire experience.

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  Build and maintain strong working relationships with internal teams to support a smooth, efficient, and positive onboarding process.

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  Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested.

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  Meet or exceed “satisfactory” expectations at any scheduled job performance evaluation.

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  Regular and predictable attendance is essential and expected for this position.