Onboarding Specialist Jobs
Onboarding Specialist jobs are open across healthcare, tech, financial services, and HR consulting, from entry-level coordinator roles to senior and program manager positions, with specializations in employee experience, systems administration, and learning and development. Find a role that fits from the openings below and apply directly.
Find Onboarding Specialist JobsOverview
Showing 5 of 54+ Onboarding Specialist jobs
Department Information
At Western Colorado University our faculty members and staff share a strong commitment to an inclusive and personalized education and take pride in following a set of values that form our vision as a university. Our shared values of courage, growth, inclusivity, integrity and stewardship provide the foundation for our culture and our work. Our faculty and staff are student-oriented, collegial, enthusiastic, and engaged in the campus and community. With the Rocky Mountains as our laboratory, Western is a premier public provider of rigorous, immersive education for our undergraduate and graduate students. The curriculum provides professional flexibility where experiential learning and interdisciplinary approaches are valued. Employees have chosen Western because of the quality of life combined with rewarding careers.
Description of Job
Western Colorado University seeks strategic-thinking, people-focused, and highly detail-oriented applicants for the full-time position of Talent Acquisition and Onboarding Specialist.
This in-person position (located on the Gunnison, Colorado campus) reports to the Director of Human Resources and works closely with our HR Team. This position serves as a bridge between sourcing top external talent and supporting the engagement of Western’s current employees.
Responsibilities
The Talent Acquisition and Onboarding Specialist oversees full-cycle recruitment and hiring processes for all non-student positions. Through candidate outreach, prospect management, and pipeline development, this position will partner with University stakeholders to creatively and proactively source job candidates. This position will also work closely with hiring managers and search committees to manage job postings and advertisements, coordinate search processes, ensure legal/regulatory compliance in hiring practices, and generate offer letters.
As a welcoming resource for new employees, this position will coordinate all administrative aspects of onboarding. This work includes communicating requirements, tracking completion of onboarding documentation and mandatory training, facilitating system access, and serving as a point of contact for inquiries.
To strengthen the new hire experience, this position will develop and implement orientation programming that covers University mission, policies, and values. The Talent Acquisition and Onboarding Specialist will also participate in exciting institutional initiatives centered around employee support and belonging and inclusive campus culture.
Minimum Qualifications
Education: Bachelor’s degree in Human Resources, Business Administration, or a closely related field; or Bachelor’s degree in any field and three (3) years of work experience in Human Resources
Experience: Three (3) years of relevant experience in Human Resources or a closely related administrative role
Knowledge, Skills, and Abilities:
- Strong attention to detail and the ability to manage and execute highly detailed work accurately
- Proficiency with databases and office software, including Microsoft Office and HRIS platforms
- Excellent interpersonal and written/verbal communication skills, with the ability to interact professionally with a wide range of individuals
- Ability to stay organized while managing multiple projects simultaneously and receiving large volumes of information
- Ability to prioritize competing tasks and meet strict deadlines
Preferred Qualifications
Experience:
- Experience in higher education, governmental, or public sector Human Resources
- Experience administering the Workday Human Resources Information System (HRIS)
Knowledge, Skills, and Abilities:
- Knowledge of FLSA, Colorado Equal Pay for Equal Work Act, and other applicable federal and state employment laws and regulations
- Familiarity with the Workday Human Resources Information System (HRIS), including Recruiting and HCM modules
Compensation
$60,000 - $65,000 annual base salary; position is FLSA exempt and non-classified. Western offers an excellent benefits package including shared premiums for a comprehensive health insurance plan, dental insurance, retirement plan, life insurance, and other insurance options. After one year of employment, Western provides free tuition for dependents enrolled full time in undergraduate programs for up to four years.
Application Procedure
Apply online at www.Western.edu/jobs. Required attachments for online application include a letter of application addressed to Maria BonDurant, resume, and contact information for three references.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please direct questions to the search committee chair at mkbondurant@western.edu. Application deadline is July 7, 2026 (at 11:59 pm).
WESTERN COLORADO UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER INCLUDING DISABILITY/VETERANS
It is the ongoing policy and practice of Western Colorado University to provide equal opportunity in employment to all employees and applicants. No person shall be discriminated against in any condition of employment because of age (40 and over), color, disability, gender identity, genetic information, military or veteran status, national origin, ancestry, race, religion, creed, sex, sexual orientation, gender expression, marital status, or any other applicable status protected by federal, state, or local law.
ADAAA ACCOMMODATIONS:
Western Colorado University is committed to the full inclusion of all qualified individuals. As part of this commitment, Western will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the Office of Human Resources at HR@western.edu or (970) 943-3140.
Department Information
At Western Colorado University our faculty members and staff share a strong commitment to an inclusive and personalized education and take pride in following a set of values that form our vision as a university. Our shared values of courage, growth, inclusivity, integrity and stewardship provide the foundation for our culture and our work. Our faculty and staff are student-oriented, collegial, enthusiastic, and engaged in the campus and community. With the Rocky Mountains as our laboratory, Western is a premier public provider of rigorous, immersive education for our undergraduate and graduate students. The curriculum provides professional flexibility where experiential learning and interdisciplinary approaches are valued. Employees have chosen Western because of the quality of life combined with rewarding careers.
Description of Job
Western Colorado University seeks strategic-thinking, people-focused, and highly detail-oriented applicants for the full-time position of Talent Acquisition and Onboarding Specialist.
This in-person position (located on the Gunnison, Colorado campus) reports to the Director of Human Resources and works closely with our HR Team. This position serves as a bridge between sourcing top external talent and supporting the engagement of Western’s current employees.
Responsibilities
The Talent Acquisition and Onboarding Specialist oversees full-cycle recruitment and hiring processes for all non-student positions. Through candidate outreach, prospect management, and pipeline development, this position will partner with University stakeholders to creatively and proactively source job candidates. This position will also work closely with hiring managers and search committees to manage job postings and advertisements, coordinate search processes, ensure legal/regulatory compliance in hiring practices, and generate offer letters.
As a welcoming resource for new employees, this position will coordinate all administrative aspects of onboarding. This work includes communicating requirements, tracking completion of onboarding documentation and mandatory training, facilitating system access, and serving as a point of contact for inquiries.
To strengthen the new hire experience, this position will develop and implement orientation programming that covers University mission, policies, and values. The Talent Acquisition and Onboarding Specialist will also participate in exciting institutional initiatives centered around employee support and belonging and inclusive campus culture.
Minimum Qualifications
Education: Bachelor’s degree in Human Resources, Business Administration, or a closely related field; or Bachelor’s degree in any field and three (3) years of work experience in Human Resources
Experience: Three (3) years of relevant experience in Human Resources or a closely related administrative role
Knowledge, Skills, and Abilities:
- Strong attention to detail and the ability to manage and execute highly detailed work accurately
- Proficiency with databases and office software, including Microsoft Office and HRIS platforms
- Excellent interpersonal and written/verbal communication skills, with the ability to interact professionally with a wide range of individuals
- Ability to stay organized while managing multiple projects simultaneously and receiving large volumes of information
- Ability to prioritize competing tasks and meet strict deadlines
Preferred Qualifications
Experience:
- Experience in higher education, governmental, or public sector Human Resources
- Experience administering the Workday Human Resources Information System (HRIS)
Knowledge, Skills, and Abilities:
- Knowledge of FLSA, Colorado Equal Pay for Equal Work Act, and other applicable federal and state employment laws and regulations
- Familiarity with the Workday Human Resources Information System (HRIS), including Recruiting and HCM modules
Compensation
$60,000 - $65,000 annual base salary; position is FLSA exempt and non-classified. Western offers an excellent benefits package including shared premiums for a comprehensive health insurance plan, dental insurance, retirement plan, life insurance, and other insurance options. After one year of employment, Western provides free tuition for dependents enrolled full time in undergraduate programs for up to four years.
Application Procedure
Apply online at www.Western.edu/jobs. Required attachments for online application include a letter of application addressed to Maria BonDurant, resume, and contact information for three references.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please direct questions to the search committee chair at mkbondurant@western.edu. Application deadline is July 7, 2026 (at 11:59 pm).
WESTERN COLORADO UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER INCLUDING DISABILITY/VETERANS
It is the ongoing policy and practice of Western Colorado University to provide equal opportunity in employment to all employees and applicants. No person shall be discriminated against in any condition of employment because of age (40 and over), color, disability, gender identity, genetic information, military or veteran status, national origin, ancestry, race, religion, creed, sex, sexual orientation, gender expression, marital status, or any other applicable status protected by federal, state, or local law.
ADAAA ACCOMMODATIONS:
Western Colorado University is committed to the full inclusion of all qualified individuals. As part of this commitment, Western will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the Office of Human Resources at HR@western.edu or (970) 943-3140.
See All 54+ Onboarding Specialist Jobs
Jump back to the full list of openings and apply to any onboarding specialist role that fits.
Find Onboarding Specialist JobsOnboarding Specialist Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- Kestra Financial4
- Aramark2
- Compass2
- Housecall Pro2
- Live Nation2
Top Industries Hiring
- Technology & Software15
- Healthcare & Medical Services10
- Food & Beverage3
- Banking & Financial Services2
- Construction & Real Estate2
What Employers Look For
The qualifications that appear most often in onboarding specialist jobs.
- 1-3 years of experience in HR, onboarding, or employee experience roles
- Proficiency with HRIS platforms such as Workday, BambooHR, or ADP
- Strong organizational skills and ability to manage multiple new hires simultaneously
- Familiarity with I-9 compliance, background checks, and new-hire documentation processes
- Experience with learning management systems or virtual onboarding tools
- Associate or bachelor's degree in human resources, business administration, or a related field
Tips for Your Onboarding Specialist Job Search
Tailor your resume to onboarding metrics
Hiring managers want to see outcomes, not duties. Quantify your impact by describing how you reduced time-to-productivity, improved new-hire retention, or cut ramp-up time for a cohort. Generic HR resume language gets filtered out fast.
Highlight your HRIS and LMS proficiency
Most postings list specific platforms like Workday, BambooHR, or Cornerstone. Name every system you have hands-on experience with in a dedicated skills section so your resume clears applicant tracking screens on the first pass.
Apply early to roles that fit
Migrate Mate lists onboarding specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by onboarding scope
Some roles own the full employee lifecycle from offer letter to 90-day check-in, while others focus only on day-one logistics or compliance documentation. Read each posting carefully and match your cover letter to the scope they actually describe.
Prepare a scenario answer on scaling onboarding
Interviewers frequently ask how you would handle a high-volume hiring surge, like onboarding dozens of employees in a single week. Prepare a specific example that covers prioritization, stakeholder communication, and how you maintained quality under pressure.
Ask the right questions about the tech stack
During interviews, asking which systems the team currently uses and what pain points exist with them signals genuine operational fluency. It also surfaces whether the role is building new onboarding infrastructure or maintaining an existing program.
Onboarding Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most onboarding specialists?
The companies hiring the most onboarding specialists right now include Kestra Financial, Aramark, and Compass, with the largest share of openings in Texas, California, and New York, based on current listings on Migrate Mate as of June 2026. Demand tends to cluster in companies scaling their headcount quickly, including healthcare systems, staffing firms, and growth-stage tech companies.
How many onboarding specialist jobs are remote?
About 17% of onboarding specialist openings are fully remote or hybrid as of June 2026, making it one of the more flexible HR roles available. Sub-specializations focused on virtual onboarding program design, HRIS administration, and compliance documentation tend to have the highest share of fully remote postings compared to roles that require in-person new-hire orientation.
How do you become an onboarding specialist?
Start by building experience in a general HR coordinator or recruiter role where you touch new-hire processes firsthand. Get hands-on with at least one major HRIS platform. Earning a SHRM-CP or PHR certification strengthens your application for mid-level roles. From there, move into a dedicated onboarding coordinator position and work toward owning the full new-hire lifecycle, from offer acceptance through the first 90 days.
Can you get hired as an onboarding specialist with little or no experience?
Yes, entry-level onboarding specialist roles exist, and employers often hire candidates from customer service, administrative coordination, or reception backgrounds because the core skills transfer directly. Emphasize any experience scheduling, communicating processes to new people, or managing documentation. Volunteering to coordinate onboarding tasks within a current role, even informally, gives you concrete examples to discuss in interviews.
What does the onboarding specialist interview process look like?
Most hiring processes start with a phone screen focused on your HR background and familiarity with onboarding tools. A second round typically involves a structured behavioral interview where you walk through specific programs you have built or managed. Some employers add a practical exercise, such as auditing a sample onboarding checklist or drafting a new-hire communication. Final rounds usually include a conversation with an HR leader or department head.
Where can I find and apply to onboarding specialist jobs?
You can find and apply to onboarding specialist jobs on Migrate Mate, which lists current openings from employers across the United States. Search the listings to find roles that match your experience level and specialization, then apply directly to each one that fits. New openings are added regularly, so checking back frequently gives you access to roles as soon as they go live.
See All 54+ Onboarding Specialist Jobs
Jump back to the full list of openings and apply to any onboarding specialist role that fits.
Find Onboarding Specialist Jobs