Mid Level Operations Coordinator Jobs
Mid level operations coordinator jobs go to professionals ready to own workflows end to end, drive process improvements with minimal oversight, and mentor newer team members. Hiring runs across Healthcare & Medical Services, Consulting & Professional Services, and Education, with a strong mix of on-site, hybrid, and remote roles, and employers like Xylem, AMSPEC, and Serve Robotics competing for operations coordinators at this level now.
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Showing 5 of 51+ Mid Level Operations Coordinator jobs
Summary
Function as a key coordinator for department administrative operations involving space, facilities, administrative resources, and special projects. Coordinate functions of the department to support operational objectives and strategic initiatives, consistent with MCW policies and procedures. Provide oversight for space and facilities and administrative business practices across multiple divisions. Foster consistency in practices and adherence to MCW policy throughout the Department.
Primary Responsibilities
Provides various office and location support activities.
Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided.
Ensures correct functioning of facilities, office and/or business support services.
Develops and prepares budgets and analyzes financial information.
Directs department operations and allocates people, material, and financial resources to ensure operational efficiency.
Manages office services and operations including preparing reports, analysis, and other business services.
Responsible for the coordination and implementation of department administrative operations involving space, facilities, administrative resources, and operations. Assist in the development of Departmental policy and procedure statements and implement approved changes to assure compliance with institutional policies.
Carry out special projects on behalf of Department leadership. Collaborate with MCW Central Services to implement administrative and programmatic functions in support of the Department strategic and operational objectives while maintaining alignment with institution-wide initiatives.
Under the direction of Department leadership, coordinate departmental and program renovation projects in conjunction with institutional facilities offices. Coordinate departmental activities related to space, facilities and equipment, including renovations, moves, maintenance and ongoing facilities operations. Maintain appropriate records of renovations, reallocation of space, and equipment inventory in appropriate record-keeping systems. Under the direction of Department leadership, interact on behalf of Department with architects, contractors, MCW administration or other parties as necessary and participates in planning and design as necessary.
In collaboration with Department administration, coordinate onboarding of administrative personnel. Serve as a liaison to section administration to coordinate the implementation of Departmental and Institutional initiatives.
Follow the MCW code of conduct, all laws, regulations and policies and ensure legal compliance with governmental and grant requirements.
May supervise administrative personnel.
Other duties as assigned.
Schedule:
Monday - Friday standard business hours, working a minimum of 3 days a week onsite.
Knowledge – Skills – Abilities
Knowledge of technical, business, consultation, project management, and cultural awareness.
Customer focus, building trust, communication, critical thinking, and influencing skills.
Qualifications
Minimum Required Education: Bachelor’s degree
Minimum Required Experience: 4 year’s
#LI-FL1
Physical Requirements
Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
Work Environment
Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
Sensory Acuity
Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
Why MCW?
- Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
- 403B Retirement Package
- Competitive Vacation and Paid Holidays offered
- Tuition Reimbursement
- Paid Parental Leave
- Employee & Family Assistance Program (EFAP)
- Pet Insurance
- On campus Fitness Facility, offering onsite classes
- Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
For a brief overview of our benefits see: Benefits Overview
For a full list of positions see: MCW Careers
At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
Summary
Function as a key coordinator for department administrative operations involving space, facilities, administrative resources, and special projects. Coordinate functions of the department to support operational objectives and strategic initiatives, consistent with MCW policies and procedures. Provide oversight for space and facilities and administrative business practices across multiple divisions. Foster consistency in practices and adherence to MCW policy throughout the Department.
Primary Responsibilities
Provides various office and location support activities.
Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided.
Ensures correct functioning of facilities, office and/or business support services.
Develops and prepares budgets and analyzes financial information.
Directs department operations and allocates people, material, and financial resources to ensure operational efficiency.
Manages office services and operations including preparing reports, analysis, and other business services.
Responsible for the coordination and implementation of department administrative operations involving space, facilities, administrative resources, and operations. Assist in the development of Departmental policy and procedure statements and implement approved changes to assure compliance with institutional policies.
Carry out special projects on behalf of Department leadership. Collaborate with MCW Central Services to implement administrative and programmatic functions in support of the Department strategic and operational objectives while maintaining alignment with institution-wide initiatives.
Under the direction of Department leadership, coordinate departmental and program renovation projects in conjunction with institutional facilities offices. Coordinate departmental activities related to space, facilities and equipment, including renovations, moves, maintenance and ongoing facilities operations. Maintain appropriate records of renovations, reallocation of space, and equipment inventory in appropriate record-keeping systems. Under the direction of Department leadership, interact on behalf of Department with architects, contractors, MCW administration or other parties as necessary and participates in planning and design as necessary.
In collaboration with Department administration, coordinate onboarding of administrative personnel. Serve as a liaison to section administration to coordinate the implementation of Departmental and Institutional initiatives.
Follow the MCW code of conduct, all laws, regulations and policies and ensure legal compliance with governmental and grant requirements.
May supervise administrative personnel.
Other duties as assigned.
Schedule:
Monday - Friday standard business hours, working a minimum of 3 days a week onsite.
Knowledge – Skills – Abilities
Knowledge of technical, business, consultation, project management, and cultural awareness.
Customer focus, building trust, communication, critical thinking, and influencing skills.
Qualifications
Minimum Required Education: Bachelor’s degree
Minimum Required Experience: 4 year’s
#LI-FL1
Physical Requirements
Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
Work Environment
Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
Sensory Acuity
Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
Why MCW?
- Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
- 403B Retirement Package
- Competitive Vacation and Paid Holidays offered
- Tuition Reimbursement
- Paid Parental Leave
- Employee & Family Assistance Program (EFAP)
- Pet Insurance
- On campus Fitness Facility, offering onsite classes
- Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
For a brief overview of our benefits see: Benefits Overview
For a full list of positions see: MCW Careers
At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
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Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Consulting & Professional Services
- Education
- Manufacturing
- Law & Legal Services
Mid Level Operations Coordinator Jobs: Frequently Asked Questions
How do I get a mid level operations coordinator job?
Position yourself by emphasizing ownership, not just participation. Highlight projects where you coordinated cross-functional teams, resolved bottlenecks independently, or improved a process with measurable results. Tailor your resume to show scope and accountability rather than task lists. Recruiters at this level want to see that you can run a workflow, not just support one, so lead with outcomes and the decisions you made.
Which companies hire mid level operations coordinators?
Companies hiring mid level operations coordinators right now include Xylem, AMSPEC, and Serve Robotics, based on current listings on Migrate Mate as of August 2026. At this level, you'll find openings across established enterprises looking for coordinators who can take ownership of operational programs, as well as growth-stage companies building out their operations functions with experienced hires.
Are there remote mid level operations coordinator jobs?
Yes, and the share is meaningful. About 8% of mid level operations coordinator openings are remote or hybrid as of August 2026, reflecting how many organizations have made flexible arrangements permanent for operations roles. Remote openings are especially common at companies with distributed teams or digitized workflows, where coordination happens across systems rather than in a central office.
How do I move up to a mid level operations coordinator role?
Growth into mid level comes from building depth and taking on ownership progressively. Focus on leading smaller projects from start to finish, volunteering to own recurring processes rather than just executing tasks, and developing familiarity with the tools and data your team relies on. Documenting your impact, improving how something works rather than maintaining it, and showing you can coordinate across teams without constant guidance are the signals that mark the transition.
Which industries hire the most mid level operations coordinators?
Mid Level operations coordinator roles concentrate in Healthcare & Medical Services, Consulting & Professional Services, and Education, based on current listings on Migrate Mate as of August 2026. These sectors drive hiring at this level because their operational complexity, volume of moving parts, and cross-functional coordination needs create consistent demand for experienced coordinators who can own and improve core workflows without heavy supervision.