Operations Specialist Jobs in San Francisco, CA
Operations Specialist jobs in San Francisco are concentrated in SoMa, the Financial District, and Mission Bay, with steady demand from tech platforms, healthcare systems, and financial services firms. Employers hiring right now include Ramp, Handshake, and Gong. Scan the live roles below and apply to whichever ones fit.
Find Operations Specialist JobsOverview
Showing 5 of 34+ Operations Specialist jobs
Location
San Francisco, CA
Employment Type
Full time
Location Type
On-site
Department
General & Administrative
Compensation
- $92K – $115K
For cash compensation, we set standard ranges for all U.S.-based roles based on function, level, and geographic location, benchmarked against similar stage growth companies. In order to be compliant with local legislation, as well as to provide greater transparency to candidates, we share salary ranges on all job postings regardless of desired hiring location. Final offer amounts are determined by multiple factors, including geographic location as well as candidate experience and expertise, and may vary from the amounts listed above.
About Handshake
Handshake was founded on a simple belief that everyone deserves a path to a great career, regardless of where they went to school or who they know. Today, we power 25 million job seekers, 1 million+ employers, and 1,600 educational institutions.
In 2025, we started Handshake AI and built the fastest-growing AI data business in history. We work directly with frontier AI lab researchers to create evaluations, publish benchmarks, and push the boundary of data. We’ve grown from $0 to ~$1B run rate and pay ~$60M to over 30K individuals every month.
Why join Handshake now:
Shape how every career evolves in the AI economy, at global scale, with impact your friends, family and peers can see and feel
Partner hand-in-hand with world-class AI labs, Fortune 500 partners and the world’s top educational institutions
Work together with engineers, scientists, operators, and more from Palantir, Meta, Scale AI, and former YC founders
Build a massive, fast-growing business with billions in revenue
About the Role
Handshake is looking for a Recruiting Operations professional to join our growing team. You will play a pivotal role in shaping the future of our recruiting function. As we invest in automation, optimize our recruiting technology stack, and evolve into our next stage of operational maturity, we're looking for a systems-savvy operations professional who thrives at the intersection of recruiting operations and candidate experience.
This is a unique opportunity to help build scalable processes, improve data integrity, provide exceptional candidate experience, and contribute to transformative projects that will shape how we hire at Handshake. If you're passionate about efficiency, energized by technology, and ready to roll up your sleeves and take ownership, we’d love to meet you.
Deliver a best-in-class candidate experience for executive level candidates by scheduling with speed and efficiency.
Support existing recruiting technologies, including configuration, training, and creating documentation.
Proactively identify and implement process improvements in scheduling workflows, recruiter workflows, and recruiting operations.
Own recruiting data integrity by conducting routine audits, analyzing trends, and developing dashboards to support decision-making.
Build and maintain reports and dashboards to track key recruiting metrics.
Support team members with technical issues and troubleshooting related to recruitment systems.
Collaborate with cross-functionality stakeholders to enhance integrations, system functionality, and overall efficiency.
Communicate professionally, tactfully, and empathetically with candidates, hiring managers, interviewers, recruiters, and cross-functional teams.
Desired Capabilities
3+ years of experience in recruitment coordination, recruiting operations, or HR operations in a fast-paced environment.
Experience working with an ATS (e.g., Greenhouse, Ashby, Workday) and other HR technologies.
Proficient in Google Suite (Calendar, Docs, Sheets, Slides).
Strong problem-solving mindset, especially in systems management and process improvements.
Excellent organizational skills, multitasking abilities, and ability to manage competing priorities.
High attention to detail and data accuracy.
Strong communication skills, both written and verbal.
High level of professionalism and confidentiality.
Perks
Handshake delivers benefits that help you feel supported—and thrive at work and in life.
The below benefits are for full-time US employees.
Ownership: Equity in a fast-growing company
Financial Wellness: 401(k) match, competitive compensation, financial coaching
Family Support: Paid parental leave, fertility benefits, parental coaching
Wellbeing: Medical, dental, and vision, mental health support, wellness stipend
Growth: Learning stipend, ongoing development
Remote & Office: Internet, commuting, and free lunch/gym in our SF office
Time Off: Flexible PTO, 15 holidays + 2 flex days
Connection: Team outings & referral bonuses
Explore our mission, values, and comprehensive US benefits at joinhandshake.com/careers.
Compensation Range: $92K - $115KLocation
San Francisco, CA
Employment Type
Full time
Location Type
On-site
Department
General & Administrative
Compensation
- $92K – $115K
For cash compensation, we set standard ranges for all U.S.-based roles based on function, level, and geographic location, benchmarked against similar stage growth companies. In order to be compliant with local legislation, as well as to provide greater transparency to candidates, we share salary ranges on all job postings regardless of desired hiring location. Final offer amounts are determined by multiple factors, including geographic location as well as candidate experience and expertise, and may vary from the amounts listed above.
About Handshake
Handshake was founded on a simple belief that everyone deserves a path to a great career, regardless of where they went to school or who they know. Today, we power 25 million job seekers, 1 million+ employers, and 1,600 educational institutions.
In 2025, we started Handshake AI and built the fastest-growing AI data business in history. We work directly with frontier AI lab researchers to create evaluations, publish benchmarks, and push the boundary of data. We’ve grown from $0 to ~$1B run rate and pay ~$60M to over 30K individuals every month.
Why join Handshake now:
Shape how every career evolves in the AI economy, at global scale, with impact your friends, family and peers can see and feel
Partner hand-in-hand with world-class AI labs, Fortune 500 partners and the world’s top educational institutions
Work together with engineers, scientists, operators, and more from Palantir, Meta, Scale AI, and former YC founders
Build a massive, fast-growing business with billions in revenue
About the Role
Handshake is looking for a Recruiting Operations professional to join our growing team. You will play a pivotal role in shaping the future of our recruiting function. As we invest in automation, optimize our recruiting technology stack, and evolve into our next stage of operational maturity, we're looking for a systems-savvy operations professional who thrives at the intersection of recruiting operations and candidate experience.
This is a unique opportunity to help build scalable processes, improve data integrity, provide exceptional candidate experience, and contribute to transformative projects that will shape how we hire at Handshake. If you're passionate about efficiency, energized by technology, and ready to roll up your sleeves and take ownership, we’d love to meet you.
Deliver a best-in-class candidate experience for executive level candidates by scheduling with speed and efficiency.
Support existing recruiting technologies, including configuration, training, and creating documentation.
Proactively identify and implement process improvements in scheduling workflows, recruiter workflows, and recruiting operations.
Own recruiting data integrity by conducting routine audits, analyzing trends, and developing dashboards to support decision-making.
Build and maintain reports and dashboards to track key recruiting metrics.
Support team members with technical issues and troubleshooting related to recruitment systems.
Collaborate with cross-functionality stakeholders to enhance integrations, system functionality, and overall efficiency.
Communicate professionally, tactfully, and empathetically with candidates, hiring managers, interviewers, recruiters, and cross-functional teams.
Desired Capabilities
3+ years of experience in recruitment coordination, recruiting operations, or HR operations in a fast-paced environment.
Experience working with an ATS (e.g., Greenhouse, Ashby, Workday) and other HR technologies.
Proficient in Google Suite (Calendar, Docs, Sheets, Slides).
Strong problem-solving mindset, especially in systems management and process improvements.
Excellent organizational skills, multitasking abilities, and ability to manage competing priorities.
High attention to detail and data accuracy.
Strong communication skills, both written and verbal.
High level of professionalism and confidentiality.
Perks
Handshake delivers benefits that help you feel supported—and thrive at work and in life.
The below benefits are for full-time US employees.
Ownership: Equity in a fast-growing company
Financial Wellness: 401(k) match, competitive compensation, financial coaching
Family Support: Paid parental leave, fertility benefits, parental coaching
Wellbeing: Medical, dental, and vision, mental health support, wellness stipend
Growth: Learning stipend, ongoing development
Remote & Office: Internet, commuting, and free lunch/gym in our SF office
Time Off: Flexible PTO, 15 holidays + 2 flex days
Connection: Team outings & referral bonuses
Explore our mission, values, and comprehensive US benefits at joinhandshake.com/careers.
Compensation Range: $92K - $115KSee All 34 Operations Specialist Jobs in San Francisco
Find roles in San Francisco that match your experience and apply in just a few clicks.
Find Operations Specialist JobsOperations Specialist Job Market in San Francisco
Who's Hiring
Top Industries Hiring
- Banking & Financial Services
- Education
- Science & Research
- Technology & Software
Operations Specialist Jobs in San Francisco: Frequently Asked Questions
How do I get a operations specialist job in San Francisco?
The strongest path in San Francisco is targeting the city's dominant sectors: enterprise tech in SoMa, financial services in the Financial District, and health systems in Mission Bay. Employers here favor candidates who can work across cross-functional teams and tools like Salesforce, Jira, or Tableau. Familiarity with fast-moving, high-growth environments and any experience supporting scaled operations in a startup or large platform company gives you a clear edge.
Which companies hire operations specialists in San Francisco?
Employers hiring operations specialists in San Francisco right now include Ramp, Handshake, and Gong, based on current listings on Migrate Mate as of July 2026. The local market is especially active among enterprise software companies, regional banks, healthcare networks, and logistics platforms headquartered or with major offices in the city.
Are there remote operations specialist jobs in San Francisco?
Yes, though availability depends on the role type: analytical and process-focused positions tend to go remote more often than on-site coordination or facilities-adjacent roles. About 37% of operations specialist openings tied to San Francisco are remote or hybrid as of July 2026. Tech companies in SoMa and the Financial District account for most of the remote and hybrid postings in this market.
How can I get a operations specialist job in San Francisco with little or no experience?
The most realistic entry path in San Francisco is through coordinator or operations associate roles at mid-size tech companies or healthcare organizations in SoMa and Mission Bay, where teams are lean and generalists get hands-on exposure early. Roles in customer operations, revenue operations support, or office coordination often serve as stepping stones. Candidates who demonstrate comfort with operations software, process documentation, or data entry stand out in entry-level screenings here.
Which industries hire the most operations specialists in San Francisco?
The sectors hiring the most operations specialists in San Francisco are Banking & Financial Services, Education, and Science & Research, based on current listings on Migrate Mate as of July 2026. San Francisco's concentration of enterprise software headquarters, regional financial institutions, and major hospital systems means operations roles there tend to be more analytically demanding and cross-functional than in other markets.
Related Jobs in California
See All 34 Operations Specialist Jobs in San Francisco
Find roles in San Francisco that match your experience and apply in just a few clicks.
Find Operations Specialist Jobs