Executive Assistant Jobs for OPT Students
Executive Assistant jobs on OPT are available across corporate, nonprofit, and startup environments, where F-1 students with strong organizational and communication skills are in demand. Most roles qualify as professional positions supporting OPT authorization, and STEM OPT extensions may apply for EAs working in technology or research-driven organizations.
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Get Access To All JobsINTRODUCTION
Our Mission: ButterflyMX is on a mission to empower people to open and manage doors & gates from a smartphone. Our products are installed in more than 20,000+ multifamily, commercial, gated communities, and student-housing properties worldwide, including properties developed, owned, and managed by the most trusted names in real estate. Our features are designed for developers, owners, property managers, and tenants and our products lower operating costs and improve tenant satisfaction.
Our Solution: Developers and owners no longer need to run building wiring or install in-unit hardware. Property managers can grant building access, revoke permissions, and review entry logs from an online dashboard. Residents can open doors from their smartphones, issue visitor access, and see who is trying to enter the building.
Our Culture & Values: Fantastic people are the key to our success. As a distributed, primarily remote workforce, we’re looking for more intelligent, passionate, collaborative, ai-forward, and down-to-earth individuals to join our growing team. We’re driven by a shared commitment to excellence and innovation, grounded in our core values: We delight our customers, We take ownership, We are a community of collaborators, We speak up, We think big and do small, and We are tenacious.
ROLE AND RESPONSIBILITIES
The Executive Assistant & Office Experience Manager plays a critical role in supporting our management team, keeping day-to-day operations running smoothly, and shaping an office environment that’s efficient, organized, and energizing. This role is ideal for someone with a true “get stuff done” mindset - a highly organized, proactive partner who operates with discretion, anticipates needs before they arise, and takes pride in creating an exceptional experience for the people around them. You’ll have the opportunity to make a meaningful impact on how our team works together every day.
Responsibilities
Executive Team Support
- Provide high-level administrative support to our executive team, including calendar management support, booking travel arrangements, and expense reporting.
- Act as the point of contact between executives and internal/external stakeholders.
- Oversee board communication, including scheduling meetings, preparing board materials, and ensuring timely follow-ups on action items.
- Prepare and edit documents, presentations, and reports in partnership with the executive team to drive key projects.
- Assist with special projects, company initiatives, and cross-functional team coordination.
- Organize and attend meetings, ensuring accurate minutes and follow-ups.
- Manage confidential and sensitive information with discretion.
Office Experience Management
- Oversee the day-to-day operations of the headquarters, ensuring that our office is a productive, engaging, and fun yet professional, working environment.
- Manage office supply inventory, equipment, and vendor relationships.
- Coordinate office events, team meetings, and executive offsites.
- Take a proactive approach to ensure that our office is well-maintained and address any areas for improvement and efficiency.
- Collect regular feedback from team members to ensure that daily needs in the office are being considered.
BASIC QUALIFICATIONS
- 0-5+ years of experience in executive support, office management, or a similar role in a fast-paced environment.
- Proactive with a problem-solving mindset to “get stuff done”.
- High energy and approachable personality with the ability to communicate well with all levels of the organization.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proficiency in Google Workspace, AI, and project management tools.
- High level of discretion, professionalism, and problem-solving ability.
- Ability to work independently and adapt to a dynamic work environment.
BENEFITS
- Comprehensive Medical, Dental and Vision plans (ButterflyMX covers 80% of the cost) starting day 1.
- 401(k) plan with a match.
- 10 paid holidays, 20 vacation days, 5 sick days, 3 floating holidays.
- Basic Life and Accidental Death and Dismemberment Insurance (ButterflyMX covers 100% of the cost).
- Short and Long Term Disability (ButterflyMX covers 100% of the cost).
- Paid Family Leave.
- Employee Assistance Program.
- Quarterly self-care stipends.
- Access to optional benefits including pre-tax flexible healthcare spending accounts (FSA and HSA), Dependent Care FSA, and Commuter Benefits, as well as optional Supplemental Life, AD&D, Hospital Indemnity, Legal, Accident, Critical Illness, Pet, and Personal Liability Insurance.
- And more!
ButterflyMX is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. You must have the authorization to work in the US to become an employee. We strive to create an accessible and inclusive experience for all candidates and employees. If you need reasonable accommodations during the application or the recruiting process, please let our recruiting team know.
INTRODUCTION
Our Mission: ButterflyMX is on a mission to empower people to open and manage doors & gates from a smartphone. Our products are installed in more than 20,000+ multifamily, commercial, gated communities, and student-housing properties worldwide, including properties developed, owned, and managed by the most trusted names in real estate. Our features are designed for developers, owners, property managers, and tenants and our products lower operating costs and improve tenant satisfaction.
Our Solution: Developers and owners no longer need to run building wiring or install in-unit hardware. Property managers can grant building access, revoke permissions, and review entry logs from an online dashboard. Residents can open doors from their smartphones, issue visitor access, and see who is trying to enter the building.
Our Culture & Values: Fantastic people are the key to our success. As a distributed, primarily remote workforce, we’re looking for more intelligent, passionate, collaborative, ai-forward, and down-to-earth individuals to join our growing team. We’re driven by a shared commitment to excellence and innovation, grounded in our core values: We delight our customers, We take ownership, We are a community of collaborators, We speak up, We think big and do small, and We are tenacious.
ROLE AND RESPONSIBILITIES
The Executive Assistant & Office Experience Manager plays a critical role in supporting our management team, keeping day-to-day operations running smoothly, and shaping an office environment that’s efficient, organized, and energizing. This role is ideal for someone with a true “get stuff done” mindset - a highly organized, proactive partner who operates with discretion, anticipates needs before they arise, and takes pride in creating an exceptional experience for the people around them. You’ll have the opportunity to make a meaningful impact on how our team works together every day.
Responsibilities
Executive Team Support
- Provide high-level administrative support to our executive team, including calendar management support, booking travel arrangements, and expense reporting.
- Act as the point of contact between executives and internal/external stakeholders.
- Oversee board communication, including scheduling meetings, preparing board materials, and ensuring timely follow-ups on action items.
- Prepare and edit documents, presentations, and reports in partnership with the executive team to drive key projects.
- Assist with special projects, company initiatives, and cross-functional team coordination.
- Organize and attend meetings, ensuring accurate minutes and follow-ups.
- Manage confidential and sensitive information with discretion.
Office Experience Management
- Oversee the day-to-day operations of the headquarters, ensuring that our office is a productive, engaging, and fun yet professional, working environment.
- Manage office supply inventory, equipment, and vendor relationships.
- Coordinate office events, team meetings, and executive offsites.
- Take a proactive approach to ensure that our office is well-maintained and address any areas for improvement and efficiency.
- Collect regular feedback from team members to ensure that daily needs in the office are being considered.
BASIC QUALIFICATIONS
- 0-5+ years of experience in executive support, office management, or a similar role in a fast-paced environment.
- Proactive with a problem-solving mindset to “get stuff done”.
- High energy and approachable personality with the ability to communicate well with all levels of the organization.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proficiency in Google Workspace, AI, and project management tools.
- High level of discretion, professionalism, and problem-solving ability.
- Ability to work independently and adapt to a dynamic work environment.
BENEFITS
- Comprehensive Medical, Dental and Vision plans (ButterflyMX covers 80% of the cost) starting day 1.
- 401(k) plan with a match.
- 10 paid holidays, 20 vacation days, 5 sick days, 3 floating holidays.
- Basic Life and Accidental Death and Dismemberment Insurance (ButterflyMX covers 100% of the cost).
- Short and Long Term Disability (ButterflyMX covers 100% of the cost).
- Paid Family Leave.
- Employee Assistance Program.
- Quarterly self-care stipends.
- Access to optional benefits including pre-tax flexible healthcare spending accounts (FSA and HSA), Dependent Care FSA, and Commuter Benefits, as well as optional Supplemental Life, AD&D, Hospital Indemnity, Legal, Accident, Critical Illness, Pet, and Personal Liability Insurance.
- And more!
ButterflyMX is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. You must have the authorization to work in the US to become an employee. We strive to create an accessible and inclusive experience for all candidates and employees. If you need reasonable accommodations during the application or the recruiting process, please let our recruiting team know.
How to Get Visa Sponsorship as an Executive Assistant
Lead with your bilingual advantage
If you speak a second language fluently, highlight it prominently. Many executives need EAs who can communicate across global offices, making multilingual candidates significantly more attractive to organizations with international operations or foreign-language clients.
Target companies with existing OPT hire history
Focus your search on mid-size and large employers that have previously hired international staff. Companies with HR departments experienced in OPT authorization are far less likely to reject your application due to work authorization concerns before an interview.
Address OPT status directly in your cover letter
Briefly mention your OPT authorization and exactly how long it is valid. Employers unfamiliar with OPT often assume international students require immediate visa sponsorship, so clarifying upfront that you already have work authorization removes their most common objection.
Showcase hard skills alongside soft ones
Proficiency in calendar tools, project management software, and internal communication platforms matters as much as interpersonal skills. Listing specific tools like Google Workspace or Microsoft 365 gives hiring managers concrete evidence of readiness beyond general organizational ability.
Pursue internships or co-ops in administrative roles first
CPT-authorized internships in executive support or operations give you documented U.S. work experience before OPT begins. Employers consistently favor EA candidates who have already worked in a U.S. office environment over candidates with purely academic backgrounds.
Build relationships with recruiters who specialize in administrative hiring
Administrative and executive support recruiters often have direct access to roles that never reach public job boards. Engaging specialized recruiters early increases your exposure to opportunities at companies open to working with OPT candidates.
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Get Access To All JobsFrequently Asked Questions
Do Executive Assistant jobs qualify for F-1 OPT work authorization?
Yes, Executive Assistant roles generally qualify for F-1 OPT as long as the position is directly related to your field of study. Degrees in business administration, communications, international relations, or management typically satisfy this requirement. If your role is within a STEM-designated organization and your degree qualifies, you may also be eligible for a 24-month STEM OPT extension.
How do I find Executive Assistant jobs that are open to OPT students?
Migrate Mate is built specifically for F-1 OPT students and filters opportunities by sponsorship and OPT-friendliness, so you are not wasting time applying to roles where international candidates are screened out automatically. Searching through Migrate Mate helps you identify employers already experienced with OPT work authorization, which significantly improves your chances of getting to the interview stage.
Will employers sponsor an H-1B visa for an Executive Assistant role after OPT ends?
H-1B sponsorship for Executive Assistant positions is possible but less common than in technical fields. It typically depends on whether the employer classifies the role as a specialty occupation requiring a specific bachelor's degree. Larger corporations and organizations with dedicated immigration counsel are more likely to sponsor, while small businesses rarely have the resources or experience to navigate the H-1B process.
Can I work as an Executive Assistant remotely on OPT?
Remote work on OPT is permitted, but USCIS requires that your employment remain consistent with your authorized work. You must report your employer and work location to your Designated School Official through your university's OPT reporting system. If you work fully remotely with no fixed office location, list your home address as your work site and keep your DSO informed of any changes to avoid compliance issues.
What should I do if my OPT is running out before I secure an Executive Assistant job?
If your OPT end date is approaching, prioritize applying immediately and be transparent with employers about your timeline. If you hold a STEM-eligible degree and your role qualifies, apply for the STEM OPT extension as early as possible, since you can continue working while the extension is pending. Consulting your DSO early gives you the most options, including understanding whether cap-gap protection or other bridge strategies apply to your situation.
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