OPT Marketing And Events Coordinator Jobs
Marketing and Events Coordinator roles are a strong fit for F-1 OPT students with degrees in marketing, communications, or business. Most positions qualify as specialty occupations for H-1B visa sponsorship. Your 12-month OPT window, or 24-month STEM extension with an eligible degree, gives employers real runway to evaluate you.
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Get Access To All JobsWe are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. This position is based in our Chicago office.
General Description
We are seeking a Marketing Events and Meetings Coordinator to join our team. The Marketing Events and Meetings Coordinator is responsible for organizing and managing a variety of events and functions to support the firm's marketing and business development efforts. This role requires strong project management skills, attention to detail, and the ability to work effectively under pressure.
Key Responsibilities And Essential Job Functions
- Work collaboratively and proactively with attorneys, the marketing department, and outside vendors to plan and execute on- and off-site events, meetings, receptions, and seminars.
- Manage details and organization associated with events and meetings including researching and locating venues; reviewing RFPs and site recommendations; negotiating contracts, food and beverage, audio visual; securing on-site room holds; developing invites; reviewing RSVP lists; coordinating speaker, guest, and VIP needs.
- Serve as liaison with event vendors.
- Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last-minute requests.
- Coordinate on-site event management and supervise support staff required for events.
- Post and update internal and external event web pages.
- Provide strategic and creative input when planning events with practice and area marketers; provide strategic follow up and debriefing after the event.
- Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures.
- Moderate to heavy travel required (up to 50%).
- Special projects and duties as assigned.
Required Skills
- Effective communication and organizational skills.
- Attention to detail.
- Strong problem-solving skills.
- Excellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environment; ability to juggle multiple priorities.
Required Qualifications & Education
- Bachelor's degree required.
- 2-3 years of experience in Events and Meetings; law firm or other professional services experience preferred.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience using InterAction, Cvent, and Crowd Compass preferred.
- Ability to prioritize projects.
- Flexibility to work early mornings, late evenings, and weekends when necessary.
- Strong sense of accountability and ownership of projects.
- Ability to work both autonomously when executing local events and as part of a team on general strategy.
Preferred Qualifications & Education
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience using InterAction, Cvent, and Crowd Compass preferred.
Physical Requirements
- Ability to sit or stand for extended periods of time.
- Moderate or advanced keyboard usage.
This position may be filled in Illinois. The base salary range for this position is $60,000/yr - $89,000/yr. This range may not be applicable to other locations. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.
Benefits:
Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below are the benefits we offer:
- comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners;
- life and AD&D insurance;
- short and long term disability insurance;
- tax-advantaged accounts for health care expenses, including FSAs and HSAs;
- FSAs for dependent care;
- health advocacy services;
- behavioral health and counseling resources for all family members;
- 401(k);
- profit sharing;
- backup dependent care;
- senior care planning support;
- resources for individuals with development disabilities and their caregivers;
- paid holidays and other paid time off, including paid leave for new parents.
Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.
We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. This position is based in our Chicago office.
General Description
We are seeking a Marketing Events and Meetings Coordinator to join our team. The Marketing Events and Meetings Coordinator is responsible for organizing and managing a variety of events and functions to support the firm's marketing and business development efforts. This role requires strong project management skills, attention to detail, and the ability to work effectively under pressure.
Key Responsibilities And Essential Job Functions
- Work collaboratively and proactively with attorneys, the marketing department, and outside vendors to plan and execute on- and off-site events, meetings, receptions, and seminars.
- Manage details and organization associated with events and meetings including researching and locating venues; reviewing RFPs and site recommendations; negotiating contracts, food and beverage, audio visual; securing on-site room holds; developing invites; reviewing RSVP lists; coordinating speaker, guest, and VIP needs.
- Serve as liaison with event vendors.
- Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last-minute requests.
- Coordinate on-site event management and supervise support staff required for events.
- Post and update internal and external event web pages.
- Provide strategic and creative input when planning events with practice and area marketers; provide strategic follow up and debriefing after the event.
- Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures.
- Moderate to heavy travel required (up to 50%).
- Special projects and duties as assigned.
Required Skills
- Effective communication and organizational skills.
- Attention to detail.
- Strong problem-solving skills.
- Excellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environment; ability to juggle multiple priorities.
Required Qualifications & Education
- Bachelor's degree required.
- 2-3 years of experience in Events and Meetings; law firm or other professional services experience preferred.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience using InterAction, Cvent, and Crowd Compass preferred.
- Ability to prioritize projects.
- Flexibility to work early mornings, late evenings, and weekends when necessary.
- Strong sense of accountability and ownership of projects.
- Ability to work both autonomously when executing local events and as part of a team on general strategy.
Preferred Qualifications & Education
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience using InterAction, Cvent, and Crowd Compass preferred.
Physical Requirements
- Ability to sit or stand for extended periods of time.
- Moderate or advanced keyboard usage.
This position may be filled in Illinois. The base salary range for this position is $60,000/yr - $89,000/yr. This range may not be applicable to other locations. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.
Benefits:
Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below are the benefits we offer:
- comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners;
- life and AD&D insurance;
- short and long term disability insurance;
- tax-advantaged accounts for health care expenses, including FSAs and HSAs;
- FSAs for dependent care;
- health advocacy services;
- behavioral health and counseling resources for all family members;
- 401(k);
- profit sharing;
- backup dependent care;
- senior care planning support;
- resources for individuals with development disabilities and their caregivers;
- paid holidays and other paid time off, including paid leave for new parents.
Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.
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Get Access To All JobsTips for Finding OPT Sponsorship as a Marketing And Events Coordinator
Target employers with event portfolios, not just marketing budgets
Companies that run recurring conferences, product launches, or trade shows need coordinators year-round. That operational dependence makes them more likely to sponsor OPT and eventually H-1B visa than brands with one-off campaign needs.
Frame your degree as a specialty occupation match
H-1B sponsorship requires a specialty occupation. A marketing or communications degree tied directly to coordinator duties strengthens your case. Be ready to articulate how your coursework maps to vendor management, campaign execution, and event logistics.
Prioritize mid-sized companies over agencies
Marketing agencies often rely on freelancers and have high turnover, making sponsorship less likely. Mid-sized companies with in-house events teams have more stable headcount needs and clearer incentive to retain and sponsor strong coordinators.
Document measurable outcomes from every project
Attendance numbers, campaign conversion rates, and budget management figures give hiring managers concrete evidence of your value. Sponsors take on legal and financial cost for you, so quantified results lower their perceived risk significantly.
Start your H-1B conversation before your OPT expires
H-1B cap-subject petitions must be filed by April 1 for an October 1 start. If your OPT expires before October, you need an employer willing to file early. Raise the timeline with HR within your first few months on the job.
Use STEM OPT if your degree qualifies
A degree in marketing analytics, information systems, or a related STEM field may qualify you for a 24-month extension. That extra time gives employers two additional H-1B lottery cycles to get you sponsored without any gap in your work authorization.
Marketing And Events Coordinator OPT: Frequently Asked Questions
Does a Marketing and Events Coordinator role qualify for H-1B sponsorship?
It can, but it depends on how the role is defined. H-1B requires a specialty occupation, meaning the position normally requires at least a bachelor's degree in a specific field. A coordinator role tied to a marketing or communications degree generally qualifies. Roles where any degree is accepted regardless of field face more scrutiny from USCIS.
Where can I find Marketing and Events Coordinator jobs that sponsor OPT students?
Migrate Mate filters job listings specifically for F-1 OPT students, so you can browse Marketing and Events Coordinator openings without wading through postings from employers who won't consider work authorization. Searching there saves significant time compared to general job boards where OPT eligibility is rarely disclosed upfront.
Can I work as a Marketing and Events Coordinator on OPT if my degree is in a different field?
OPT requires that your job be directly related to your degree program. A marketing coordinator role is typically acceptable for degrees in marketing, communications, business, or public relations. If your degree is in an unrelated field, your DSO may flag the placement as ineligible, so confirm with your international student office before accepting an offer.
What happens to my OPT status if my employer cancels an event contract and reduces my hours?
OPT allows up to 90 days of unemployment cumulatively. If your employer reduces you to part-time without ending your employment, you remain in valid status as long as you're still employed in a role related to your degree. Full termination starts your unemployment clock, so track those days carefully and report status changes to your DSO promptly.
Do freelance or contract event coordination gigs count toward OPT employment?
Yes, OPT permits self-employment and contract work as long as the work is directly related to your field of study. For event coordination, you'd need to document the nature of each engagement and confirm it aligns with your degree. Keep contracts, project descriptions, and client correspondence on file in case your DSO or USCIS requests evidence.