Office Administrator Jobs for OPT Students
Office Administrator jobs are a strong fit for F-1 OPT students with business, communications, or management degrees. Most roles qualify as specialty occupations under STEM or non-STEM OPT, and many mid-size and large employers are experienced with OPT work authorization. Your 12-month authorization window is enough time to demonstrate value and position yourself for H-1B sponsorship.
See All Office Administrator JobsOverview
Showing 5 of 5,637+ Office Administrator jobs
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
See all 5,637+ Office Administrator jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Administrator roles.
Get Access To All JobsRequisition ID: 180095
Job Level: Mid Level
Home District/Group: Kiewit Power Delivery
Department: Administration
Market: Power
Employment Type: Full Time
Position Overview
We are seeking a highly organized and proactive Office Administrator to join our engineering team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office and assist with project controls to support our engineering projects. This role requires a detail-oriented individual with a strong understanding of project management principles and the ability to multitask effectively.
Location
Insert here
Responsibilities
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Manage agendas, travel arrangements, appointments, etc., for upper management and project teams.
- Handle phone calls and correspondence (e-mail, letters, packages, etc.).
- Support project controls tasks, including cost control, scheduling, and monitoring functions.
- Collaborate with the Planning, Procurement, Engineering, and Finance Departments to develop the work breakdown structure (WBS).
- Analyze project management and cost control system data, using graphs and diagrams for insightful cost status presentations.
- Implement and maintain Project Planning and Scheduling, applying engineering, procurement, and construction concepts to create and manage simplified critical path logic networks and bar charts.
- Manage and organize engineering project documentation, ensuring all necessary materials are accurately filed and easily accessible for the team.
- Coordinate scheduling, including arranging meetings, booking conference rooms, and setting up video calls for engineering teams and stakeholders.
Qualifications
- Proven experience as an office administrator, office assistant, or relevant role.
- Familiarity with project management, including planning, scheduling, risk management, and cost control.
- Excellent time management skills and ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- Proficiency in MS Office and project management software.
Other Requirements:
- Regular, reliable attendance.
- Work productively and meet deadlines timely.
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
Equal Opportunity Employer, including disability and protected veteran status.
Requisition ID: 180095
Job Level: Mid Level
Home District/Group: Kiewit Power Delivery
Department: Administration
Market: Power
Employment Type: Full Time
Position Overview
We are seeking a highly organized and proactive Office Administrator to join our engineering team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office and assist with project controls to support our engineering projects. This role requires a detail-oriented individual with a strong understanding of project management principles and the ability to multitask effectively.
Location
Insert here
Responsibilities
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Manage agendas, travel arrangements, appointments, etc., for upper management and project teams.
- Handle phone calls and correspondence (e-mail, letters, packages, etc.).
- Support project controls tasks, including cost control, scheduling, and monitoring functions.
- Collaborate with the Planning, Procurement, Engineering, and Finance Departments to develop the work breakdown structure (WBS).
- Analyze project management and cost control system data, using graphs and diagrams for insightful cost status presentations.
- Implement and maintain Project Planning and Scheduling, applying engineering, procurement, and construction concepts to create and manage simplified critical path logic networks and bar charts.
- Manage and organize engineering project documentation, ensuring all necessary materials are accurately filed and easily accessible for the team.
- Coordinate scheduling, including arranging meetings, booking conference rooms, and setting up video calls for engineering teams and stakeholders.
Qualifications
- Proven experience as an office administrator, office assistant, or relevant role.
- Familiarity with project management, including planning, scheduling, risk management, and cost control.
- Excellent time management skills and ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- Proficiency in MS Office and project management software.
Other Requirements:
- Regular, reliable attendance.
- Work productively and meet deadlines timely.
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
Equal Opportunity Employer, including disability and protected veteran status.
How to Get Visa Sponsorship as an Office Administrator
Target employers with OPT hiring history
Focus your search on companies that have hired OPT students before. Employers already familiar with work authorization timelines are far less likely to withdraw an offer once they learn you need sponsorship down the line.
Frame your degree as a specialty occupation match
Office Administrator roles are most defensible under OPT when your degree is in business administration, communications, or management. Be ready to explain how your coursework directly connects to the operational responsibilities of the role.
Bring up sponsorship early, not at the offer stage
Raising your visa situation after receiving an offer creates friction. Mentioning it during or right after the first interview sets honest expectations and filters out employers who would never sponsor, saving everyone time.
Highlight operational impact, not just task execution
Employers sponsor roles they see as essential. In interviews and your resume, emphasize process improvements, cross-team coordination, and efficiency gains rather than listing administrative tasks. Specialty occupation status requires professional-level judgment.
Use Migrate Mate to find OPT-friendly openings
Migrate Mate filters Office Administrator jobs by sponsorship willingness, saving you from applying to roles where OPT authorization is a dealbreaker. Focusing on verified listings protects your limited OPT time.
Office Administrator jobs are hiring across the US. Find yours.
Find Office Administrator JobsSee all 5,637+ Office Administrator jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Administrator roles.
Get Access To All JobsFrequently Asked Questions
Do Office Administrator jobs qualify for OPT work authorization?
Yes, Office Administrator roles generally qualify for OPT as long as the position requires a bachelor's degree in a related field such as business administration, communications, or management. The key is demonstrating a direct connection between your degree and the job duties. Roles that require only a high school diploma or general clerical skills are harder to justify under OPT and may not satisfy USCIS specialty occupation standards.
Can I work as an Office Administrator on STEM OPT extension?
It depends on your degree. If you hold a STEM-designated degree such as management information systems or business analytics, and the Office Administrator role involves data management, systems coordination, or analytical work, you may qualify for the 24-month STEM OPT extension. Business administration degrees without a STEM designation do not qualify, leaving you with the standard 12-month OPT period.
How do I find Office Administrator employers who sponsor OPT students?
Migrate Mate lists Office Administrator jobs filtered by employers open to OPT and visa sponsorship, so you are not wasting applications on companies that will not hire international students. Larger organizations, university systems, and healthcare networks tend to have established HR processes for OPT hiring and are worth prioritizing in your search.
What happens to my OPT if my Office Administrator employer ends my employment?
F-1 OPT students have a cumulative 90-day unemployment allowance across their authorization period. If your Office Administrator role ends, the clock starts immediately. You will need to report the separation to your DSO and begin a new job search. Finding a new qualifying role before exhausting those 90 days is critical to maintaining valid status.
Can an Office Administrator role lead to H-1B sponsorship?
Yes, but the employer must be willing to file and USCIS must agree the position qualifies as a specialty occupation. Office Administrator roles with clearly defined degree requirements and professional-level responsibilities have been approved for H-1B, but generalist administrative titles face more scrutiny. Roles with defined scope, supervisory duties, or systems responsibilities tend to have stronger petitions.
See which Office Administrator employers are hiring and sponsoring visas right now.
Search Office Administrator Jobs