OPT Office Administrator Jobs
Office Administrator jobs are a strong fit for F-1 OPT students with business, communications, or management degrees. Most roles qualify as specialty occupations under STEM or non-STEM OPT, and many mid-size and large employers are experienced with OPT work authorization. Your 12-month authorization window is enough time to demonstrate value and position yourself for H-1B visa sponsorship.
See All OPT Office Administrator JobsOverview
Showing 5 of 985+ Office Administrator jobs
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
See all 985+ Office Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Administrator roles.
Get Access To All JobsINTRODUCTION
We’re seeking someone to join our team as an Office Administrator in Legal & Compliance, reporting to the Legal and Compliance Americas Administrative Officer in NY.
In the Legal & Compliance division, we assist the Firm in achieving its business objectives by facilitating and overseeing the Firm’s management of legal, regulatory and franchise risk. This is an Associate level position within the Legal and Compliance team.
Since 1935, Morgan Stanley is known as a global leader in financial services, always evolving and innovating to better serve our clients and our communities in more than 40 countries around the world.
ROLE AND RESPONSIBILITIES
What you'll do in the role:
- Manage the Onboarding and Offboarding Processes
- Obtain space, providing access to applicable systems and shared drives
- Set up phone requests and create accounts and entitlements
- Manage the consultant/temp population related to collecting badges and other firm issued property
- Manage first day experience of new employees, including desk set up, welcome notices, and other first-day activities
- Space Management
- Manage office and desk moves within the space including requests for relocations and changes
- Liaise with corporate services team on office infrastructure
- Provide temporary office space to guests
- Liaise with building services to address building maintenance issues
- Provide/approve building passes for any boxes and equipment leaving the building as well as guest passes to visitors
- Maintain and update floor plans and recovery seats
- Liaison to People Initiatives Office
- Work with LCD talent team on Dallas specific Talent, Diversity, and recruiting initiatives. Specific duties may include organizing events such as open-door sessions for visiting senior managers, senior speaker series for analysts, annual culture discussions, and quarterly new employee orientation
- On-site contact for divisional events, including open forums, culture initiatives, promotion toasts and diversity programming
- On-site contact for assistance with branding and communications (jive sites, memorandum, event announcements, etc.)
- Office Services
- Oversee all office supplies for the division
- Obtain office equipment when necessary, including PC, laptops and printers
- Manage any decommissioning of old equipment
- Maintain department E-mail groups
- Manage any event planning activities related to LCD (i.e., Toy drives, holiday parties etc.)
- Meet with the IT Service Manager to review or test new technology
- Coordinate site visits from core locations as well as serve as the point of contact
BASIC QUALIFICATIONS
What you'll bring to the role:
- Excellent written, verbal, and interpersonal communication skills
- Proficient in Microsoft Office suite, specifically, Word, Excel, PowerPoint, as well as various internet and research tools
- Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives
- Strong planning and decision-making skills to develop and implement office programs
- Good judgment and problem-solving skills
- Enthusiastic team player with a positive attitude who works well with others
- Resourceful / takes initiative / is proactive
- Demonstrated ability to manage projects
- Strong attention to detail as well as solid organization and time management skills
- Must be able to work in a fast-paced environment and handle multiple tasks concurrently
- College Degree Preferred (or Relative Corporate Experience preferred (3+ Years of Experience)
WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.
Expected base pay rates for the role will be between $80,000 and $100,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.
INTRODUCTION
We’re seeking someone to join our team as an Office Administrator in Legal & Compliance, reporting to the Legal and Compliance Americas Administrative Officer in NY.
In the Legal & Compliance division, we assist the Firm in achieving its business objectives by facilitating and overseeing the Firm’s management of legal, regulatory and franchise risk. This is an Associate level position within the Legal and Compliance team.
Since 1935, Morgan Stanley is known as a global leader in financial services, always evolving and innovating to better serve our clients and our communities in more than 40 countries around the world.
ROLE AND RESPONSIBILITIES
What you'll do in the role:
- Manage the Onboarding and Offboarding Processes
- Obtain space, providing access to applicable systems and shared drives
- Set up phone requests and create accounts and entitlements
- Manage the consultant/temp population related to collecting badges and other firm issued property
- Manage first day experience of new employees, including desk set up, welcome notices, and other first-day activities
- Space Management
- Manage office and desk moves within the space including requests for relocations and changes
- Liaise with corporate services team on office infrastructure
- Provide temporary office space to guests
- Liaise with building services to address building maintenance issues
- Provide/approve building passes for any boxes and equipment leaving the building as well as guest passes to visitors
- Maintain and update floor plans and recovery seats
- Liaison to People Initiatives Office
- Work with LCD talent team on Dallas specific Talent, Diversity, and recruiting initiatives. Specific duties may include organizing events such as open-door sessions for visiting senior managers, senior speaker series for analysts, annual culture discussions, and quarterly new employee orientation
- On-site contact for divisional events, including open forums, culture initiatives, promotion toasts and diversity programming
- On-site contact for assistance with branding and communications (jive sites, memorandum, event announcements, etc.)
- Office Services
- Oversee all office supplies for the division
- Obtain office equipment when necessary, including PC, laptops and printers
- Manage any decommissioning of old equipment
- Maintain department E-mail groups
- Manage any event planning activities related to LCD (i.e., Toy drives, holiday parties etc.)
- Meet with the IT Service Manager to review or test new technology
- Coordinate site visits from core locations as well as serve as the point of contact
BASIC QUALIFICATIONS
What you'll bring to the role:
- Excellent written, verbal, and interpersonal communication skills
- Proficient in Microsoft Office suite, specifically, Word, Excel, PowerPoint, as well as various internet and research tools
- Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives
- Strong planning and decision-making skills to develop and implement office programs
- Good judgment and problem-solving skills
- Enthusiastic team player with a positive attitude who works well with others
- Resourceful / takes initiative / is proactive
- Demonstrated ability to manage projects
- Strong attention to detail as well as solid organization and time management skills
- Must be able to work in a fast-paced environment and handle multiple tasks concurrently
- College Degree Preferred (or Relative Corporate Experience preferred (3+ Years of Experience)
WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.
Expected base pay rates for the role will be between $80,000 and $100,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.
See all 985+ OPT Office Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new OPT Office Administrator Jobs.
Get Access To All JobsTips for Finding OPT Sponsorship as an Office Administrator
Target employers with OPT hiring history
Focus your search on companies that have hired OPT students before. Employers already familiar with work authorization timelines are far less likely to withdraw an offer once they learn you need sponsorship down the line.
Frame your degree as a specialty occupation match
Office Administrator roles are most defensible under OPT when your degree is in business administration, communications, or management. Be ready to explain how your coursework directly connects to the operational responsibilities of the role.
Apply early in your OPT window
Starting your job search before your OPT begin date gives employers more usable time with you. A longer runway reassures hiring managers and gives you a realistic shot at H-1B visa sponsorship before your authorization expires.
Bring up sponsorship early, not at the offer stage
Raising your visa situation after receiving an offer creates friction. Mentioning it during or right after the first interview sets honest expectations and filters out employers who would never sponsor, saving everyone time.
Highlight operational impact, not just task execution
Employers sponsor roles they see as essential. In interviews and your resume, emphasize process improvements, cross-team coordination, and efficiency gains rather than listing administrative tasks. Specialty occupation status requires professional-level judgment.
Use Migrate Mate to find OPT-friendly openings
Migrate Mate filters Office Administrator jobs by sponsorship willingness, saving you from applying to roles where OPT authorization is a dealbreaker. Focusing on verified listings protects your limited OPT time.
Office Administrator OPT: Frequently Asked Questions
Do Office Administrator jobs qualify for OPT work authorization?
Yes, Office Administrator roles generally qualify for OPT as long as the position requires a bachelor's degree in a related field such as business administration, communications, or management. The key is demonstrating a direct connection between your degree and the job duties. Roles that require only a high school diploma or general clerical skills are harder to justify under OPT and may not satisfy USCIS specialty occupation standards.
Can I work as an Office Administrator on STEM OPT extension?
It depends on your degree. If you hold a STEM-designated degree such as management information systems or business analytics, and the Office Administrator role involves data management, systems coordination, or analytical work, you may qualify for the 24-month STEM OPT extension. Business administration degrees without a STEM designation do not qualify, leaving you with the standard 12-month OPT period.
How do I find Office Administrator employers who sponsor OPT students?
Migrate Mate lists Office Administrator jobs filtered by employers open to OPT and visa sponsorship, so you are not wasting applications on companies that will not hire international students. Larger organizations, university systems, and healthcare networks tend to have established HR processes for OPT hiring and are worth prioritizing in your search.
What happens to my OPT if my Office Administrator employer ends my employment?
F-1 OPT students have a cumulative 90-day unemployment allowance across their authorization period. If your Office Administrator role ends, the clock starts immediately. You will need to report the separation to your DSO and begin a new job search. Finding a new qualifying role before exhausting those 90 days is critical to maintaining valid status.
Can an Office Administrator role lead to H-1B sponsorship?
Yes, but the employer must be willing to file and USCIS must agree the position qualifies as a specialty occupation. Office Administrator roles with clearly defined degree requirements and professional-level responsibilities have been approved for H-1B, but generalist administrative titles face more scrutiny. Roles with defined scope, supervisory duties, or systems responsibilities tend to have stronger petitions.