OPT Office Administrator Jobs
Office Administrator jobs are a strong fit for F-1 OPT students with business, communications, or management degrees. Most roles qualify as specialty occupations under STEM or non-STEM OPT, and many mid-size and large employers are experienced with OPT work authorization. Your 12-month authorization window is enough time to demonstrate value and position yourself for H-1B visa sponsorship.
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Location: United States - New York
Job Type: Full Time
Key responsibilities
Are you incredibly organized with an eye for detail? Are you a skilled multitasker? Is excellence your baseline standard?
We’re looking for an Office Administrator to:
- Support the branch management team administratively
- Assist with resolving client issues
- Communicate and implement our administrative and risk management guidelines and policies
- Support the hiring process and maintain all HR functions, including payroll for support staff
- Assist in the administrative aspects of licensing and registration for all registered employees
- Coordinate and plan branch office business meetings and various activities
The team
You’ll be working as part of Wealth Management Americas. We help high net worth and ultra-high net worth individuals and families meet their financial goals through financial advisors who deliver products and services specifically designed for them. As an Office Administrator, you’ll play an important role in supporting the Manhattan Market management team with over 500 financial advisors and over 600 team associates.
Your skills and experience
- Ideally 1-3 years of relevant branch operations experience
- Bachelor degree or college equivalent
- Proven written and verbal communication skill
- Independent, motivated, proactive and focused to take action
- Passionate about the client experience, with strong interpersonal skills
- Self-starter who is comfortable managing complex and evolving situations
About us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.
Salary information
The indicative gross base salary range as a full-time equivalent role:
- United States - New York - New York min USD 75000 - max USD 100000 /annum
The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Office Administrator
Location: United States - New York
Job Type: Full Time
Key responsibilities
Are you incredibly organized with an eye for detail? Are you a skilled multitasker? Is excellence your baseline standard?
We’re looking for an Office Administrator to:
- Support the branch management team administratively
- Assist with resolving client issues
- Communicate and implement our administrative and risk management guidelines and policies
- Support the hiring process and maintain all HR functions, including payroll for support staff
- Assist in the administrative aspects of licensing and registration for all registered employees
- Coordinate and plan branch office business meetings and various activities
The team
You’ll be working as part of Wealth Management Americas. We help high net worth and ultra-high net worth individuals and families meet their financial goals through financial advisors who deliver products and services specifically designed for them. As an Office Administrator, you’ll play an important role in supporting the Manhattan Market management team with over 500 financial advisors and over 600 team associates.
Your skills and experience
- Ideally 1-3 years of relevant branch operations experience
- Bachelor degree or college equivalent
- Proven written and verbal communication skill
- Independent, motivated, proactive and focused to take action
- Passionate about the client experience, with strong interpersonal skills
- Self-starter who is comfortable managing complex and evolving situations
About us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.
Salary information
The indicative gross base salary range as a full-time equivalent role:
- United States - New York - New York min USD 75000 - max USD 100000 /annum
The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
See all 30+ OPT Office Administrator Jobs
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Get Access To All JobsTips for Finding OPT Sponsorship as an Office Administrator
Target employers with OPT hiring history
Focus your search on companies that have hired OPT students before. Employers already familiar with work authorization timelines are far less likely to withdraw an offer once they learn you need sponsorship down the line.
Frame your degree as a specialty occupation match
Office Administrator roles are most defensible under OPT when your degree is in business administration, communications, or management. Be ready to explain how your coursework directly connects to the operational responsibilities of the role.
Apply early in your OPT window
Starting your job search before your OPT begin date gives employers more usable time with you. A longer runway reassures hiring managers and gives you a realistic shot at H-1B visa sponsorship before your authorization expires.
Bring up sponsorship early, not at the offer stage
Raising your visa situation after receiving an offer creates friction. Mentioning it during or right after the first interview sets honest expectations and filters out employers who would never sponsor, saving everyone time.
Highlight operational impact, not just task execution
Employers sponsor roles they see as essential. In interviews and your resume, emphasize process improvements, cross-team coordination, and efficiency gains rather than listing administrative tasks. Specialty occupation status requires professional-level judgment.
Use Migrate Mate to find OPT-friendly openings
Migrate Mate filters Office Administrator jobs by sponsorship willingness, saving you from applying to roles where OPT authorization is a dealbreaker. Focusing on verified listings protects your limited OPT time.
Office Administrator OPT: Frequently Asked Questions
Do Office Administrator jobs qualify for OPT work authorization?
Yes, Office Administrator roles generally qualify for OPT as long as the position requires a bachelor's degree in a related field such as business administration, communications, or management. The key is demonstrating a direct connection between your degree and the job duties. Roles that require only a high school diploma or general clerical skills are harder to justify under OPT and may not satisfy USCIS specialty occupation standards.
Can I work as an Office Administrator on STEM OPT extension?
It depends on your degree. If you hold a STEM-designated degree such as management information systems or business analytics, and the Office Administrator role involves data management, systems coordination, or analytical work, you may qualify for the 24-month STEM OPT extension. Business administration degrees without a STEM designation do not qualify, leaving you with the standard 12-month OPT period.
How do I find Office Administrator employers who sponsor OPT students?
Migrate Mate lists Office Administrator jobs filtered by employers open to OPT and visa sponsorship, so you are not wasting applications on companies that will not hire international students. Larger organizations, university systems, and healthcare networks tend to have established HR processes for OPT hiring and are worth prioritizing in your search.
What happens to my OPT if my Office Administrator employer ends my employment?
F-1 OPT students have a cumulative 90-day unemployment allowance across their authorization period. If your Office Administrator role ends, the clock starts immediately. You will need to report the separation to your DSO and begin a new job search. Finding a new qualifying role before exhausting those 90 days is critical to maintaining valid status.
Can an Office Administrator role lead to H-1B sponsorship?
Yes, but the employer must be willing to file and USCIS must agree the position qualifies as a specialty occupation. Office Administrator roles with clearly defined degree requirements and professional-level responsibilities have been approved for H-1B, but generalist administrative titles face more scrutiny. Roles with defined scope, supervisory duties, or systems responsibilities tend to have stronger petitions.