OPT Office Administrator Jobs
Office Administrator jobs are a strong fit for F-1 OPT students with business, communications, or management degrees. Most roles qualify as specialty occupations under STEM or non-STEM OPT, and many mid-size and large employers are experienced with OPT work authorization. Your 12-month authorization window is enough time to demonstrate value and position yourself for H-1B visa sponsorship.
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Get Access To All JobsPosition Summary:
The Administrator serves as the operational anchor and executive liaison for the Dean and three Vice Deans at the Courant Institute School of Mathematics, Computing, and Data Science. Responsible for high-level administrative management across the leadership suite, this position independently oversees executive workflow, strategic calendar prioritization, school-wide committee governance, and high-visibility event execution. The role acts as a primary operational interface between the Dean’s Office, University leadership, department chairs, and external stakeholders, ensuring alignment with the school’s academic, faculty, and research priorities. Additionally, the Administrator manages complex executive communications, faculty recruitment administrative operations, including global site coordination, and special institutional projects directed by the Deans.
QUALIFICATIONS:
Required Education:
Bachelor's Degree
Preferred Education:
Master's Degree
Required Experience:
3+ years relevant experience or equivalent combination. Must include experience developing and implementing programs, projects, and special events in support of senior leadership.
Required Skills, Knowledge and Abilities:
- Excellent organization and interpersonal skills.
- Ability to communicate effectively with individuals at all levels both verbally and in writing.
- Working knowledge of word processing; strong knowledge of spreadsheet/database software.
ADDITIONAL INFORMATION:
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $72,000.00 to USD $80,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.
Position Summary:
The Administrator serves as the operational anchor and executive liaison for the Dean and three Vice Deans at the Courant Institute School of Mathematics, Computing, and Data Science. Responsible for high-level administrative management across the leadership suite, this position independently oversees executive workflow, strategic calendar prioritization, school-wide committee governance, and high-visibility event execution. The role acts as a primary operational interface between the Dean’s Office, University leadership, department chairs, and external stakeholders, ensuring alignment with the school’s academic, faculty, and research priorities. Additionally, the Administrator manages complex executive communications, faculty recruitment administrative operations, including global site coordination, and special institutional projects directed by the Deans.
QUALIFICATIONS:
Required Education:
Bachelor's Degree
Preferred Education:
Master's Degree
Required Experience:
3+ years relevant experience or equivalent combination. Must include experience developing and implementing programs, projects, and special events in support of senior leadership.
Required Skills, Knowledge and Abilities:
- Excellent organization and interpersonal skills.
- Ability to communicate effectively with individuals at all levels both verbally and in writing.
- Working knowledge of word processing; strong knowledge of spreadsheet/database software.
ADDITIONAL INFORMATION:
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $72,000.00 to USD $80,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.
See all 31+ OPT Office Administrator Jobs
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Get Access To All JobsTips for Finding OPT Sponsorship as an Office Administrator
Target employers with OPT hiring history
Focus your search on companies that have hired OPT students before. Employers already familiar with work authorization timelines are far less likely to withdraw an offer once they learn you need sponsorship down the line.
Frame your degree as a specialty occupation match
Office Administrator roles are most defensible under OPT when your degree is in business administration, communications, or management. Be ready to explain how your coursework directly connects to the operational responsibilities of the role.
Apply early in your OPT window
Starting your job search before your OPT begin date gives employers more usable time with you. A longer runway reassures hiring managers and gives you a realistic shot at H-1B visa sponsorship before your authorization expires.
Bring up sponsorship early, not at the offer stage
Raising your visa situation after receiving an offer creates friction. Mentioning it during or right after the first interview sets honest expectations and filters out employers who would never sponsor, saving everyone time.
Highlight operational impact, not just task execution
Employers sponsor roles they see as essential. In interviews and your resume, emphasize process improvements, cross-team coordination, and efficiency gains rather than listing administrative tasks. Specialty occupation status requires professional-level judgment.
Use Migrate Mate to find OPT-friendly openings
Migrate Mate filters Office Administrator jobs by sponsorship willingness, saving you from applying to roles where OPT authorization is a dealbreaker. Focusing on verified listings protects your limited OPT time.
Office Administrator OPT: Frequently Asked Questions
Do Office Administrator jobs qualify for OPT work authorization?
Yes, Office Administrator roles generally qualify for OPT as long as the position requires a bachelor's degree in a related field such as business administration, communications, or management. The key is demonstrating a direct connection between your degree and the job duties. Roles that require only a high school diploma or general clerical skills are harder to justify under OPT and may not satisfy USCIS specialty occupation standards.
Can I work as an Office Administrator on STEM OPT extension?
It depends on your degree. If you hold a STEM-designated degree such as management information systems or business analytics, and the Office Administrator role involves data management, systems coordination, or analytical work, you may qualify for the 24-month STEM OPT extension. Business administration degrees without a STEM designation do not qualify, leaving you with the standard 12-month OPT period.
How do I find Office Administrator employers who sponsor OPT students?
Migrate Mate lists Office Administrator jobs filtered by employers open to OPT and visa sponsorship, so you are not wasting applications on companies that will not hire international students. Larger organizations, university systems, and healthcare networks tend to have established HR processes for OPT hiring and are worth prioritizing in your search.
What happens to my OPT if my Office Administrator employer ends my employment?
F-1 OPT students have a cumulative 90-day unemployment allowance across their authorization period. If your Office Administrator role ends, the clock starts immediately. You will need to report the separation to your DSO and begin a new job search. Finding a new qualifying role before exhausting those 90 days is critical to maintaining valid status.
Can an Office Administrator role lead to H-1B sponsorship?
Yes, but the employer must be willing to file and USCIS must agree the position qualifies as a specialty occupation. Office Administrator roles with clearly defined degree requirements and professional-level responsibilities have been approved for H-1B, but generalist administrative titles face more scrutiny. Roles with defined scope, supervisory duties, or systems responsibilities tend to have stronger petitions.