OPT Office Administrator Jobs
Office Administrator jobs are a strong fit for F-1 OPT students with business, communications, or management degrees. Most roles qualify as specialty occupations under STEM or non-STEM OPT, and many mid-size and large employers are experienced with OPT work authorization. Your 12-month authorization window is enough time to demonstrate value and position yourself for H-1B visa sponsorship.
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16383
Location
Arlington, TX
Full/Part Time
Full-Time
Regular/Temporary
Regular
Salary
The annual salary for this position ranges from $52,200 to $63,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.
Documents Needed to Apply
Required:
- Resume
- Cover letter
- References (minimum of three)
Purpose of Position
Responsible for overseeing (2) or more administrative staff for the department. Perform duties related to hiring, budgeting, fund management, and purchasing. Stays abreast of all UTA policies and procedures in order to serve as backup to any staff member and train new members.
Essential Functions
- Manages the administrative staff for the department; plans, directs, delegates and reviews work of the team; ensures staff provides quality and consistent support to department.
- Makes decisions relative to office operations; analyzes internal processes and recommends/implements procedural changes to improve operations of the department.
- Monitors changes to determine effectiveness.
- Manages the processing of forms for various personnel actions (i.e., recruitment, appointments, salary changes, position changes, leave requests, terminations, etc.) in PeopleAdmin or PeopleSoft (UT Share).
- May perform one or more of the following or similar duties: arrange meetings/conferences and workshops, compile reports, act as timekeeper, approve departmental purchases, reconcile Procards, etc.
- Performs other duties as assigned
Required Qualifications
Associate’s degree in business, or a related field of study and five (5) years of high-level administrative support including at least two (2) years of employee supervision OR seven (7) years of an equivalent combination of education and experience.
Preferred Qualifications
Bachelor’s degree in business, or a relevant field of study.
Knowledge, Skills & Abilities
- Excellent written and oral communication skills.
- Ability to multitask.
- Ability to efficiently and interact with faculty and staff members.
- Must possess excellent organizational and document handling skills.
- Must be detail-oriented with accuracy in typing and spelling.
Work Schedule
Monday through Friday; 8:00am through 5:00pm
Benefits Information
Position is benefit eligible: Yes
We are proud to offer a comprehensive benefits package to our employees at the University.
PreEmployment Background Check
It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.
University Information
The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.
This is an exciting time to join UTA and contribute to its bold vision for the future.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Job ID
16383
Location
Arlington, TX
Full/Part Time
Full-Time
Regular/Temporary
Regular
Salary
The annual salary for this position ranges from $52,200 to $63,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.
Documents Needed to Apply
Required:
- Resume
- Cover letter
- References (minimum of three)
Purpose of Position
Responsible for overseeing (2) or more administrative staff for the department. Perform duties related to hiring, budgeting, fund management, and purchasing. Stays abreast of all UTA policies and procedures in order to serve as backup to any staff member and train new members.
Essential Functions
- Manages the administrative staff for the department; plans, directs, delegates and reviews work of the team; ensures staff provides quality and consistent support to department.
- Makes decisions relative to office operations; analyzes internal processes and recommends/implements procedural changes to improve operations of the department.
- Monitors changes to determine effectiveness.
- Manages the processing of forms for various personnel actions (i.e., recruitment, appointments, salary changes, position changes, leave requests, terminations, etc.) in PeopleAdmin or PeopleSoft (UT Share).
- May perform one or more of the following or similar duties: arrange meetings/conferences and workshops, compile reports, act as timekeeper, approve departmental purchases, reconcile Procards, etc.
- Performs other duties as assigned
Required Qualifications
Associate’s degree in business, or a related field of study and five (5) years of high-level administrative support including at least two (2) years of employee supervision OR seven (7) years of an equivalent combination of education and experience.
Preferred Qualifications
Bachelor’s degree in business, or a relevant field of study.
Knowledge, Skills & Abilities
- Excellent written and oral communication skills.
- Ability to multitask.
- Ability to efficiently and interact with faculty and staff members.
- Must possess excellent organizational and document handling skills.
- Must be detail-oriented with accuracy in typing and spelling.
Work Schedule
Monday through Friday; 8:00am through 5:00pm
Benefits Information
Position is benefit eligible: Yes
We are proud to offer a comprehensive benefits package to our employees at the University.
PreEmployment Background Check
It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.
University Information
The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.
This is an exciting time to join UTA and contribute to its bold vision for the future.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
See all 32+ OPT Office Administrator Jobs
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Get Access To All JobsTips for Finding OPT Sponsorship as an Office Administrator
Target employers with OPT hiring history
Focus your search on companies that have hired OPT students before. Employers already familiar with work authorization timelines are far less likely to withdraw an offer once they learn you need sponsorship down the line.
Frame your degree as a specialty occupation match
Office Administrator roles are most defensible under OPT when your degree is in business administration, communications, or management. Be ready to explain how your coursework directly connects to the operational responsibilities of the role.
Apply early in your OPT window
Starting your job search before your OPT begin date gives employers more usable time with you. A longer runway reassures hiring managers and gives you a realistic shot at H-1B visa sponsorship before your authorization expires.
Bring up sponsorship early, not at the offer stage
Raising your visa situation after receiving an offer creates friction. Mentioning it during or right after the first interview sets honest expectations and filters out employers who would never sponsor, saving everyone time.
Highlight operational impact, not just task execution
Employers sponsor roles they see as essential. In interviews and your resume, emphasize process improvements, cross-team coordination, and efficiency gains rather than listing administrative tasks. Specialty occupation status requires professional-level judgment.
Use Migrate Mate to find OPT-friendly openings
Migrate Mate filters Office Administrator jobs by sponsorship willingness, saving you from applying to roles where OPT authorization is a dealbreaker. Focusing on verified listings protects your limited OPT time.
Office Administrator OPT: Frequently Asked Questions
Do Office Administrator jobs qualify for OPT work authorization?
Yes, Office Administrator roles generally qualify for OPT as long as the position requires a bachelor's degree in a related field such as business administration, communications, or management. The key is demonstrating a direct connection between your degree and the job duties. Roles that require only a high school diploma or general clerical skills are harder to justify under OPT and may not satisfy USCIS specialty occupation standards.
Can I work as an Office Administrator on STEM OPT extension?
It depends on your degree. If you hold a STEM-designated degree such as management information systems or business analytics, and the Office Administrator role involves data management, systems coordination, or analytical work, you may qualify for the 24-month STEM OPT extension. Business administration degrees without a STEM designation do not qualify, leaving you with the standard 12-month OPT period.
How do I find Office Administrator employers who sponsor OPT students?
Migrate Mate lists Office Administrator jobs filtered by employers open to OPT and visa sponsorship, so you are not wasting applications on companies that will not hire international students. Larger organizations, university systems, and healthcare networks tend to have established HR processes for OPT hiring and are worth prioritizing in your search.
What happens to my OPT if my Office Administrator employer ends my employment?
F-1 OPT students have a cumulative 90-day unemployment allowance across their authorization period. If your Office Administrator role ends, the clock starts immediately. You will need to report the separation to your DSO and begin a new job search. Finding a new qualifying role before exhausting those 90 days is critical to maintaining valid status.
Can an Office Administrator role lead to H-1B sponsorship?
Yes, but the employer must be willing to file and USCIS must agree the position qualifies as a specialty occupation. Office Administrator roles with clearly defined degree requirements and professional-level responsibilities have been approved for H-1B, but generalist administrative titles face more scrutiny. Roles with defined scope, supervisory duties, or systems responsibilities tend to have stronger petitions.