OPT Office Operations Manager Jobs
Office Operations Manager roles are a strong fit for F-1 OPT students with backgrounds in business administration, management, or organizational leadership. Your OPT authorization covers full-time employment, and many mid-size and enterprise employers in this field file H-1B visa petitions for strong operations hires.
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Get Access To All JobsJob ID: 19551
Alternate Locations:
INTRODUCTION
Newell Brands is a leading consumer products company with a portfolio of iconic brands like Graco®, Coleman®, Oster®, Rubbermaid®, Sharpie® and Yankee Candle® - and 24,000 talented teammates around the world. Our culture is built on values in action: Integrity, Teamwork, Passion for Winning, Ownership, and Leadership. We work together to win, grow, and make a real impact—supported by a high-performing, inclusive, and collaborative environment where you can be your best, every day.
JOB OVERVIEW
The Operations Administrator provides administrative and operational support to operations while serving as a key resource for day-to-day human resources and office administration activities. This position helps ensure efficient site operations by coordinating administrative processes, maintaining records, supporting employee programs, and assisting with communication between departments. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Responsibilities:
- Prepare reports by collecting, analyzing, and presenting operational and HR data.
- Provide administrative support to the Site Lead and HR Business Partner in daily plant operations.
- Coordinate action item tracking and follow-up from leadership meetings, operational reviews, audits, and continuous improvement initiatives.
- Support productivity, PEAK, and operational excellence initiatives through project coordination, documentation, and reporting.
- Lead and participate in PEAK initiatives in support of departmental and site goals.
- Support employee engagement initiatives by coordinating recognition programs, morale events, and site communications.
- Assist with onboarding activities, including new hire paperwork, orientation scheduling, and employee setup.
- Coordinate hourly training and development programs, including technical skills testing, training records, compliance tracking, and cross-training initiatives.
- Coordinate the hourly performance review process, including 90-day new hire evaluations, reporting, and performance analysis.
- Maintain employee personnel files and ensure HR documentation is accurate, current, and confidential.
- Answer routine employee questions regarding company policies, benefits, and HR procedures, escalating complex matters to the Site HR Business Partner as appropriate.
- Assist with the preparation of Affirmative Action Plans, EEO reporting, quarterly compliance reports, and other required regulatory documentation.
- Promote consistent application of company policies and procedures in accordance with the employee handbook.
- Assist with preparation of presentations, business reviews, leadership communications, and plant correspondence.
- Coordinate site meetings, visitor activities, employee events, and other administrative functions.
- Maintain operational documentation, procedures, records, and filing systems.
- Support departmental budget preparation, budget tracking, purchase requisitions, and administrative accounting activities.
- Perform other duties and special projects as assigned.
QUALIFICATIONS
- Bachelor’s degree preferred.
- 2-5 years of experience in a manufacturing and/or distribution environment, prior HR experience preferred.
- Intermediate user level in Microsoft Outlook, Word, Excel, and basic user level in MS Access.
- Ability to learn HCM, WorkForce Time & Attendance, and/or other internal software programs.
- Ability to read and locate information well, understand applied technology, use/apply basic and intermediate math skills.
- Observe and listen effectively.
- Communicate well verbally and in writing.
- Lead and actively participate in a teaming environment.
- Ability to effectively motivate, manage and lead others.
Newell Brands (NASDAQ: NWL) is a leading global consumer goods company with a strong portfolio of well-known brands, including Rubbermaid, Sharpie, Graco, Coleman, Rubbermaid Commercial Products, Yankee Candle, Paper Mate, FoodSaver, Dymo, EXPO, Elmer’s, Oster, NUK, Spontex and Campingaz. We are focused on delighting consumers by lighting up everyday moments. Newell Brands and its subsidiaries are Equal Opportunity Employers and comply with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.
Job ID: 19551
Alternate Locations:
INTRODUCTION
Newell Brands is a leading consumer products company with a portfolio of iconic brands like Graco®, Coleman®, Oster®, Rubbermaid®, Sharpie® and Yankee Candle® - and 24,000 talented teammates around the world. Our culture is built on values in action: Integrity, Teamwork, Passion for Winning, Ownership, and Leadership. We work together to win, grow, and make a real impact—supported by a high-performing, inclusive, and collaborative environment where you can be your best, every day.
JOB OVERVIEW
The Operations Administrator provides administrative and operational support to operations while serving as a key resource for day-to-day human resources and office administration activities. This position helps ensure efficient site operations by coordinating administrative processes, maintaining records, supporting employee programs, and assisting with communication between departments. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Responsibilities:
- Prepare reports by collecting, analyzing, and presenting operational and HR data.
- Provide administrative support to the Site Lead and HR Business Partner in daily plant operations.
- Coordinate action item tracking and follow-up from leadership meetings, operational reviews, audits, and continuous improvement initiatives.
- Support productivity, PEAK, and operational excellence initiatives through project coordination, documentation, and reporting.
- Lead and participate in PEAK initiatives in support of departmental and site goals.
- Support employee engagement initiatives by coordinating recognition programs, morale events, and site communications.
- Assist with onboarding activities, including new hire paperwork, orientation scheduling, and employee setup.
- Coordinate hourly training and development programs, including technical skills testing, training records, compliance tracking, and cross-training initiatives.
- Coordinate the hourly performance review process, including 90-day new hire evaluations, reporting, and performance analysis.
- Maintain employee personnel files and ensure HR documentation is accurate, current, and confidential.
- Answer routine employee questions regarding company policies, benefits, and HR procedures, escalating complex matters to the Site HR Business Partner as appropriate.
- Assist with the preparation of Affirmative Action Plans, EEO reporting, quarterly compliance reports, and other required regulatory documentation.
- Promote consistent application of company policies and procedures in accordance with the employee handbook.
- Assist with preparation of presentations, business reviews, leadership communications, and plant correspondence.
- Coordinate site meetings, visitor activities, employee events, and other administrative functions.
- Maintain operational documentation, procedures, records, and filing systems.
- Support departmental budget preparation, budget tracking, purchase requisitions, and administrative accounting activities.
- Perform other duties and special projects as assigned.
QUALIFICATIONS
- Bachelor’s degree preferred.
- 2-5 years of experience in a manufacturing and/or distribution environment, prior HR experience preferred.
- Intermediate user level in Microsoft Outlook, Word, Excel, and basic user level in MS Access.
- Ability to learn HCM, WorkForce Time & Attendance, and/or other internal software programs.
- Ability to read and locate information well, understand applied technology, use/apply basic and intermediate math skills.
- Observe and listen effectively.
- Communicate well verbally and in writing.
- Lead and actively participate in a teaming environment.
- Ability to effectively motivate, manage and lead others.
Newell Brands (NASDAQ: NWL) is a leading global consumer goods company with a strong portfolio of well-known brands, including Rubbermaid, Sharpie, Graco, Coleman, Rubbermaid Commercial Products, Yankee Candle, Paper Mate, FoodSaver, Dymo, EXPO, Elmer’s, Oster, NUK, Spontex and Campingaz. We are focused on delighting consumers by lighting up everyday moments. Newell Brands and its subsidiaries are Equal Opportunity Employers and comply with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.
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Get Access To All JobsTips for Finding OPT Sponsorship as an Office Operations Manager
Target employers with a history of H-1B filings
Companies that have sponsored operations roles before are far more likely to do it again. Search OFLC disclosure data to verify whether a prospective employer has filed H-1B visa petitions for business operations or management titles in recent years.
Highlight cross-functional coordination experience
Office Operations Managers are expected to align multiple departments. Demonstrating that you've coordinated between finance, HR, and facilities signals the kind of organizational breadth employers need and makes your candidacy harder to pass on.
Frame your OPT timeline early and honestly
Bring up your OPT end date before the offer stage. Employers in operations roles plan headcount carefully, so giving them time to assess H-1B sponsorship feasibility prevents last-minute surprises that derail otherwise strong offers.
Pursue STEM OPT extension if your degree qualifies
If your undergraduate or graduate degree is in a STEM-designated field like management information systems or industrial engineering, you may qualify for a 24-month OPT extension, giving employers significantly more runway before needing to sponsor your visa.
Focus on employers with 500 or more employees
Larger organizations have dedicated HR and legal infrastructure to manage visa sponsorship. Companies below 100 employees often lack the resources or appetite for H-1B petitions, making mid-size and enterprise employers a more efficient target for operations roles.
Quantify your operational impact with measurable outcomes
Operations roles live and die by efficiency metrics. Citing specific improvements, such as reduced vendor costs, faster onboarding cycles, or streamlined procurement workflows, gives hiring managers concrete evidence that sponsoring you carries measurable business value.
Office Operations Manager OPT: Frequently Asked Questions
Can I work as an Office Operations Manager on F-1 OPT?
Yes. Office Operations Manager is a qualifying role for F-1 OPT as long as it is directly related to your field of study. Business administration, management, organizational behavior, and related disciplines all support this connection. You must work full-time during post-completion OPT and ensure your employer reports your employment to your DSO within the required window.
Do Office Operations Manager roles typically come with H-1B sponsorship?
It depends on the employer. Large corporations and established mid-size companies in sectors like healthcare, finance, and technology regularly sponsor operations managers for H-1B visas. Smaller businesses and startups are less consistent. Browsing OPT-friendly roles on Migrate Mate helps you filter toward employers who have a demonstrated pattern of supporting visa sponsorship for this role type.
What degree fields qualify an F-1 student to work as an Office Operations Manager on OPT?
Degrees in business administration, operations management, management information systems, industrial engineering, organizational leadership, and public administration are the most common qualifying fields. The connection between your degree and the role must be defensible, meaning your coursework should map to core responsibilities like process improvement, resource coordination, vendor management, or organizational oversight.
Does an Office Operations Manager role qualify for the STEM OPT extension?
It depends on your degree, not the job title. The STEM OPT extension is tied to your field of study appearing on the STEM Designated Degree Program List. If you hold a degree in management information systems, industrial engineering, or operations research, you likely qualify. A general business administration or management degree typically does not, though some programs have received STEM designation, so confirm with your DSO.
How should I handle the OPT employment reporting requirement for this role?
Your DSO must report your employment in SEVIS within 10 days of your start date. You are responsible for providing your employer's name, address, and job title, confirming the role is related to your degree, and notifying your DSO if anything changes, including a change of employer or a gap in employment. Gaps of 90 days or more during post-completion OPT can jeopardize your status.