Private Events Manager Jobs
Private Events Manager jobs are open across hotels, venues, catering companies, and corporate settings, at every level from coordinator to senior manager, with specializations in weddings, corporate events, and social gatherings. See the openings below and apply to the ones that match your experience.
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Showing 5 of 34+ Private Events Manager jobs
Position Summary
The Sales, Events & Private Dining Coordinator serves as the central support role for the Sales and Event Planning teams. This position is responsible for managing incoming leads, coordinating communication between departments and clients, and supporting the successful execution of group, catering, and event business. In addition, the role coordinates private dining reservations with our clients. This role ensures accurate data entry, timely reporting, and seamless administrative operations while delivering exceptional customer service.
Key Responsibilities
Sales & Lead Management
- Serve as the first point of contact for all incoming sales, marketing, and event planning inquiries.
- Answer and direct calls to appropriate Sales, Marketing or Event Managers using sound judgment and decision-making skills.
- Input and assign all leads in the sales booking system (Delphi) on behalf of the sales team.
- Accurately record and distribute messages to appropriate staff in a timely manner.
- Assist in identifying system or process defects and support resolution efforts.
Administrative & Reporting Support
- Create and manage reporting requests for the Sales and Events teams.
- Enter and maintain data to produce contracts, correspondence, banquet event orders (BEOs), resumes, and other documentation.
- Organize, file, and retrieve documents to maintain accurate and accessible records.
- Distribute printed materials and electronic reports to appropriate departments promptly.
- Maintain complete knowledge of hotel policies, procedures, and systems.
Event & Catering Coordination:
- Prepare event resumes, BEOs, and other communication tools for internal and client use.
- Act as a liaison between Event Managers and clients in their absence.
- Support internal departments in planning and executing in-house meetings and events.
- Assist departments in gathering and communicating group requirements and event details.
- Serve as on-site contact when a Sales, Catering or Conference Services Manager is unavailable.
- Conduct hotel tours for clients when requested and properly trained.
Private Dining Experiences:
- Handle all inquiries and leads through Ariccia's website, email and phone in a timely matter
- Ability to make private and group dining arrangements with the guest, to include the following: Menus, pricing, wine selection, room set-up, audio-visual requirements, and billing information.
- Distribute BEOs, agreements, any last-minute changes, and all pertinent information to the operation in a timely manner to ensure a proper handoff to Restaurant and Culinary teams.
- Types and distributes all correspondence, including booking notices, letters, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
- Assures all groups and private dining reservations are entered in OpenTable and Delphi
- Designing, printing custom menus, signage for all events
- Establishing and maintaining relationships with vendors
- Work closely with Restaurant General Manager to understand appropriate food and beverage minimums and availability for all private/group dining inquiries.
- Work closely with Restaurant Chef to understand menu updates, changes, pricing, etc
- Remain in contact with the client prior to event to get final guarantees and method of payment prior to the function.
- Track and report group/private dining sales.
- Solicit feedback from guests concerning the service and food & beverage offerings in all outlets.
- Assist the Restaurant Manager in planning and setting up special events for Ariccia Cucina and Piccolo bar and Lounge (eg. Beer, wine and spirit dinners, Mother's Day, Easter, Father's Day, Thanksgiving, Christmas, Graduation, New Years, Holiday Events, etc.)
Guest & Client Relations:
- Answer telephone calls within three rings using professional etiquette.
- Provide accurate information about hotel services, amenities, and facilities.
- Promote positive relationships with guests, clients, and internal stakeholders.
- Communicate key client and account information to relevant departments.
Office Operations:
- Ensure consistent office coverage in coordination with the Executive Administrative Assistant.
- Access and operate all required computer systems and software in accordance with standards.
Safety & Compliance:
- Respond to emergency situations calmly and according to hotel guidelines.
- Successfully complete all required training and certification programs.
- Ensure compliance with all hotel policies and operational procedures.
Additional Duties:
- Perform other related duties as assigned by management.
Qualifications:
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Proficiency in computer systems and data entry (experience with Delphi or similar systems preferred).
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong attention to detail and problem-solving skills.
- Professional demeanor and commitment to customer service excellence.
Work Environment:
- Fast-paced hotel environment with frequent interaction across departments.
- Requires flexibility to support multiple functions, events, and deadlines.
Education & Experience:
- Pursuing or completed a Bachelor's degree in Hospitality or HRMT is preferred.
- Previous experience in hotel and/or catering environment which included supporting Sales Managers and/or Catering Managers.
Physical Requirements:
- Prolonged periods of walking, standing, and sitting.
- Must be able to lift up to 15 pounds at times.
An Equal Opportunity Employer
We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.
Position Summary
The Sales, Events & Private Dining Coordinator serves as the central support role for the Sales and Event Planning teams. This position is responsible for managing incoming leads, coordinating communication between departments and clients, and supporting the successful execution of group, catering, and event business. In addition, the role coordinates private dining reservations with our clients. This role ensures accurate data entry, timely reporting, and seamless administrative operations while delivering exceptional customer service.
Key Responsibilities
Sales & Lead Management
- Serve as the first point of contact for all incoming sales, marketing, and event planning inquiries.
- Answer and direct calls to appropriate Sales, Marketing or Event Managers using sound judgment and decision-making skills.
- Input and assign all leads in the sales booking system (Delphi) on behalf of the sales team.
- Accurately record and distribute messages to appropriate staff in a timely manner.
- Assist in identifying system or process defects and support resolution efforts.
Administrative & Reporting Support
- Create and manage reporting requests for the Sales and Events teams.
- Enter and maintain data to produce contracts, correspondence, banquet event orders (BEOs), resumes, and other documentation.
- Organize, file, and retrieve documents to maintain accurate and accessible records.
- Distribute printed materials and electronic reports to appropriate departments promptly.
- Maintain complete knowledge of hotel policies, procedures, and systems.
Event & Catering Coordination:
- Prepare event resumes, BEOs, and other communication tools for internal and client use.
- Act as a liaison between Event Managers and clients in their absence.
- Support internal departments in planning and executing in-house meetings and events.
- Assist departments in gathering and communicating group requirements and event details.
- Serve as on-site contact when a Sales, Catering or Conference Services Manager is unavailable.
- Conduct hotel tours for clients when requested and properly trained.
Private Dining Experiences:
- Handle all inquiries and leads through Ariccia's website, email and phone in a timely matter
- Ability to make private and group dining arrangements with the guest, to include the following: Menus, pricing, wine selection, room set-up, audio-visual requirements, and billing information.
- Distribute BEOs, agreements, any last-minute changes, and all pertinent information to the operation in a timely manner to ensure a proper handoff to Restaurant and Culinary teams.
- Types and distributes all correspondence, including booking notices, letters, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
- Assures all groups and private dining reservations are entered in OpenTable and Delphi
- Designing, printing custom menus, signage for all events
- Establishing and maintaining relationships with vendors
- Work closely with Restaurant General Manager to understand appropriate food and beverage minimums and availability for all private/group dining inquiries.
- Work closely with Restaurant Chef to understand menu updates, changes, pricing, etc
- Remain in contact with the client prior to event to get final guarantees and method of payment prior to the function.
- Track and report group/private dining sales.
- Solicit feedback from guests concerning the service and food & beverage offerings in all outlets.
- Assist the Restaurant Manager in planning and setting up special events for Ariccia Cucina and Piccolo bar and Lounge (eg. Beer, wine and spirit dinners, Mother's Day, Easter, Father's Day, Thanksgiving, Christmas, Graduation, New Years, Holiday Events, etc.)
Guest & Client Relations:
- Answer telephone calls within three rings using professional etiquette.
- Provide accurate information about hotel services, amenities, and facilities.
- Promote positive relationships with guests, clients, and internal stakeholders.
- Communicate key client and account information to relevant departments.
Office Operations:
- Ensure consistent office coverage in coordination with the Executive Administrative Assistant.
- Access and operate all required computer systems and software in accordance with standards.
Safety & Compliance:
- Respond to emergency situations calmly and according to hotel guidelines.
- Successfully complete all required training and certification programs.
- Ensure compliance with all hotel policies and operational procedures.
Additional Duties:
- Perform other related duties as assigned by management.
Qualifications:
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Proficiency in computer systems and data entry (experience with Delphi or similar systems preferred).
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong attention to detail and problem-solving skills.
- Professional demeanor and commitment to customer service excellence.
Work Environment:
- Fast-paced hotel environment with frequent interaction across departments.
- Requires flexibility to support multiple functions, events, and deadlines.
Education & Experience:
- Pursuing or completed a Bachelor's degree in Hospitality or HRMT is preferred.
- Previous experience in hotel and/or catering environment which included supporting Sales Managers and/or Catering Managers.
Physical Requirements:
- Prolonged periods of walking, standing, and sitting.
- Must be able to lift up to 15 pounds at times.
An Equal Opportunity Employer
We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.
Private Events Manager Jobs by Experience Level
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Find Private Events Manager JobsPrivate Events Manager Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in private events manager jobs.
- Three or more years of experience planning and executing private or corporate events
- Proficiency with event management software and registration platforms
- Strong vendor negotiation and contract management skills
- Experience managing event budgets and reconciling post-event finances
- Excellent client-facing communication and relationship management skills
- CMP certification or equivalent credentials preferred by many employers
Tips for Your Private Events Manager Job Search
Quantify your event portfolio upfront
Hiring managers for private events roles want numbers, so list guest counts, budget sizes, and event volume on your resume for each position. Vague descriptions of 'coordinating events' get skipped in favor of candidates who show measurable scope.
Apply early to roles that fit
Migrate Mate lists private events manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Tailor your resume to venue type
A hotel events manager role and a corporate events manager role have different priorities. Reframe the same experience to emphasize client relations for corporate postings and vendor coordination for venue-side postings before you apply.
Prep a portfolio of event documentation
Many private events manager interviews ask for work samples. Pull together run-of-show documents, floor plans, vendor contracts, and post-event recaps you can reference or share to show how you manage an event end to end.
Prepare for scenario-based interview questions
Interviewers for private events roles frequently test how you handle last-minute vendor cancellations or guest count changes. Walk through a real example from your experience, stating the problem, the action you took, and the outcome.
Negotiate against total compensation, not just base pay
Private events manager offers often include event-day bonuses, tip-sharing, or gratuity structures alongside base pay. Ask about all components before accepting, so you can compare offers on an equivalent basis.
Private Events Manager Jobs: Frequently Asked Questions
Which companies are hiring the most private events managers?
The companies hiring the most private events managers right now include Galaxies Unlimited, Traveling Merchants, and Troon, with the largest share of openings in Texas, Florida, and California, based on current listings on Migrate Mate as of November 2026. Hotels, luxury venues, and corporate event firms consistently account for the highest volume of postings.
How many private events manager jobs are remote?
About 22% of private events manager openings are fully remote or hybrid as of November 2026, reflecting the mostly on-site nature of event execution. The sub-areas most likely to offer remote flexibility include event planning coordination, client communications, and vendor sourcing, where the hands-on venue work is handled by an on-site team.
How do you become a private events manager?
Start by gaining hands-on experience in event coordination, catering operations, or hospitality, even in entry-level or assistant roles. Build a portfolio of events you've helped execute, then move into a lead coordinator position. Earning a Certified Meeting Professional designation strengthens your candidacy for manager-level roles at larger venues and corporate clients.
Can you get hired as a private events manager with little experience?
Yes, some employers hire candidates with limited formal experience if they can demonstrate strong organizational skills and a history of coordinating any type of event, including volunteer, campus, or personal occasions. Framing transferable skills like vendor communication, budget tracking, and logistics planning clearly on your resume makes a strong case to hiring managers evaluating junior applicants.
What does the private events manager interview process look like?
Most private events manager interviews include an initial phone or video screen focused on your event background, followed by one or two in-person rounds where interviewers ask scenario-based questions about handling logistics under pressure. Some employers request a work sample, such as a sample run-of-show or event proposal, before or after the final interview stage.
Where can I find and apply to private events manager jobs?
You can find and apply to private events manager jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and specialization, then apply directly to each listing that fits.
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Find roles that match your experience and apply in just a few clicks.
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