Program Assistant Jobs in Washington, DC

Program Administrative Assistant

Overview

Job Description

• Act as a facilitator with all new Handler orientation programs
• Assist with the onboarding, ensuring that our new hires are fully equipped and have a thorough understanding of the duties, procedures, and nuances of the site and different posts
• Assist in preparing new hires for their work in the field and support the trainers to that end
• Inspect freight delivery form and driver’s license for all Delivery Vehicles entering facility
• Assist in ensuring all personnel, property, and vehicles entering client premises are screened in accordance with client specifications; prepare reports on a monthly or as requested basis
• Aid in capturing all metrics and information related to manifest details, driver credentials and delivery loads
• Independently resolve issues when canine screening has issues, or a vendor creates challenges; incumbent must be able to de-escalate a situation and protect the safety of those involved, while managing the process and achieving the desired outcome
• Import pertinent information on screened vehicles into client specific database / software
• Assess physical security during daily rounds, make frequent inspections of assigned post areas to ensure the environment remains safe and secure; reports any issues and recommends steps to be taken to correct or improve conditions or issues
• Work from a fixed post and/or conducts roving patrols of facilities, grounds, parking lots, garages, and out-buildings, etc.
• Remain alert to security risks and exposures and reports security, medical or other incidents requiring a public safety response
• Communicate with the Project Manager to address client security needs and advises the administration of those needs
• Aid in compiling administrative reports, reconciling reportable metrics, and maintaining an organized approach towards daily written deliverables
• Work closely with the facilities staff to be aware of facility issues, maintains knowledge of the infrastructure, and coordinate recovery of security systems affected by maintenance issues
• Maintain communication with customers on the phone and in writing; alerts appropriate individuals when issues or emergencies arise
• Manage the logistical support for vehicles coming from and to a pre-determined location
• Provide Log Reports to client on a monthly basis
• Provides Incident Reports that occur on Client property that aren’t Law Enforcement related
• Substitute for Program Manager when they are not available or out of office

• High school diploma or equivalent (including vocational or technical certification)
• Possess, or able to obtain, a Secret-level clearance issued by the US government
• Minimum of four (4) years of experience with a large vehicle screening operation
• Proficient computer skills
• Excellent oral and written communication skills
• Attention to detail

• College degree in criminal justice or other protective service field of study
• Prior military or government agency experience
• Secret Clearance or higher
• Knowledge of canine screening or experience with working canines

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Paid time off offered
• Eight paid holidays (subject to eligibility)
• Employee Assistance Program
• Employee discounts through our perks program to your favorite restaurants, entertainment venues, and much more!

Closing

Requisition ID