Entry Level Program Assistant Jobs

JOB NO:

540501

WORK TYPE:

Staff Full-Time

LOCATION:

Main Campus (Gainesville, FL)

CATEGORIES:

Education/Training/Instructional Design, Veteran's Preference Eligible, Agricultural Sciences

DEPARTMENT:

60140000 - AG-ENTOMOLOGY AND NEMATOLOGY

CLASSIFICATION TITLE:

Extension Program Assistant

CLASSIFICATION MINIMUM REQUIREMENTS:

High School diploma or equivalent

JOB DESCRIPTION:

Extension Event Planning and Coordination:

- Assist Extension faculty with scheduling Extension events (e.g., workshops, symposia, conferences, webinars)
- Assist Extension faculty with coordinating local arrangements for in-person events (e.g., space reservations, accommodations)
- Assist Extension faculty with developing and producing materials and supplies needed on-site for events (e.g., displays, name tags)
- Coordinate with state agencies and associations to secure continuing education credits (CEUs) for event attendees
- Assist Extension faculty with event attendee registration and Q&A (e.g., PEARS and EventBrite registration)
- Process financial documents related to events, like receipts, invoices, and expense reimbursements
- Extension events may include, but are not limited to, county agent In-Service Trainings (ISTs), the Urban Innovation Hub Annual Symposium, a sustainable vegetable production conference, the Southeast Pest Management Conference, and others.

Facilitation of Extension Online Learning:

- Fielding questions from clientele regarding Extension Online Learning course offerings
- Assisting with student registrations and receipt of Certificates of Completion
- Assist with the administration of collaborative, multi-faculty Extension Online Learning course offerings
- Coordinate with ENY Extension faculty who have IFAS Extension Online offerings to troubleshoot and answer student questions

Extension Communication:

- Work with Extension faculty to develop and/or update web-based educational resources and other modalities
- Work with Extension faculty to assist with minor updates to sunsetting EDIS publications (e.g., hyperlink updates)
- Collaborate with ENY Communications Team to develop ENY Annual Impacts report / infographic
- Collaborate with the ENY Communications Team to develop ENY Extension marketing materials, ads, or newsletters
- Build proficiency in CRM technologies and processes to improve and maintain clientele communication

Capturing Extension Impacts:

- Collaborate with Extension faculty in Entomology and Nematology, key collaborators, and the Program Development and Evaluation Center
- Enter clientele evaluation survey data captured by Extension faculty
- Input faculty-developed evaluation surveys into survey tools and delivery platforms
- Distribute and promote faculty-developed surveys to target clientele groups
- Collect impact summaries from ENY Extension faculty
- Maintain a database of survey results (including clientele testimonials and success stories) that can be queried for reports

EXPECTED SALARY:

$21.07 - 23.95 per hour; commensurate education and experience

REQUIRED QUALIFICATIONS:

- High School diploma or equivalent
- Valid driver's license

PREFERRED:

- Bachelor’s degree in biology, entomology, horticulture, or agricultural education and communication, or other agricultural science discipline.
- Five years of experience working in a similar role may substitute for degree qualifications
- Experience in science communication and customer service.
- Knowledge of biological sciences, especially entomology terminology and methods associated with these sciences.
- Experience with Cooperative Extension
- Ability to work independently
- Proficiency with computer software and services including Microsoft Excel, Word, PowerPoint, Forms, and other applications; Qualtrics; Canvas Learning Management System; EventBrite; Canva or Adobe programs; CRM software and platforms (e.g., Salesforce)
- Must be flexible and able to adjust to changing work priorities and varied assignments
- Customer service-oriented with demonstrated ability to maintain effective work relationships with faculty, staff, students, and diverse professional clientele.

SPECIAL INSTRUCTIONS TO APPLICANTS:

In order to be considered, you must upload your cover letter, resume and list of at least three references.

This is a time-limited position.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED: No

ADVERTISED:

07 Jul 2026 Eastern Daylight Time

APPLICATIONS CLOSE:

21 Jul 2026 Eastern Daylight Time