Entry Level Program Assistant Jobs
New grad program assistant jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or a well-organized portfolio can carry more weight than years on a resume. Most openings mix on-site and hybrid settings across Education, Healthcare & Medical Services, and Agriculture & Farming, with employers like Eliot Community Human Services, Rutgers University, and MUFG hiring at this level now.
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Showing 5 of 32+ Entry Level Program Assistant jobs
INTRODUCTION
American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University.
Department
School of Communication
Time Type
Full time
Job Type
Regular
FLSA Status
Non-Exempt
Work Modality
Hybrid 01 (On Campus 3-4 Days/Week)
Union
SEIU Local 500 - Provost & Enrollment Division
This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.
SUMMARY
Job Description: This position provides support for School of Communication (SOC) academic divisions and associated programs within the school. The Academic Program Assistant supports SOC division directors with faculty teaching assignments, division budgets and requisitions (e.g. for events, travel, supplies, reimbursements, etc.), and division meetings and events. The incumbent supports the development and maintenance of SOC schedule of classes in accordance with curriculum needs and works with the Assistant Dean, Division Directors and advisors to manage course enrollments, additions, and cancellations. The incumbent processes adjunct faculty appointments ensuring union compliance, manages the onboarding of new adjuncts, and serves as a primary point of contact for them. This position reports to the Assistant Dean for Undergraduate Academic Services.
ESSENTIAL FUNCTIONS
-
Academic Division Support: Provides overall administrative support for assigned divisions and program directors and is central contact for assigned divisions’ faculty. Maintains budget spreadsheets for each division, uses a purchasing card to order items for the divisions, tracking faculty travel and events, as well as processing division discretionary expenditures and reimbursements. Updates electronic files of all division syllabi. Organizes file of potential adjuncts and advises adjunct faculty on academic processes (book orders, grading, etc.) Coordinates and presents at adjunct orientation. Assists with student and faculty award distribution.
-
Schedule of Classes and Curricular Issues: Works with division/program directors, Assistant Dean for Undergraduate Academic Services, the Office of Student and Academic Affairs staff and Graduate Programs staff, to develop and maintain SOC Schedule of Classes for the Registrar’s Office in compliance with University policies and regulations, ensuring maximized space utilization. Works with SOC Budget unit to ensure accurate financial information related to the schedule of classes. Works with SOC Budget unit on division tuition and fees forms. Works with the SOC technology team to ensure that academic technology needs are met for all courses. Collects and analyzes data related to student enrollments and curriculum changes to inform course offerings in consultation with the Assistant Dean.
-
Meeting/Event Planning and Execution: Works with assigned divisions/program directors to coordinate meeting schedules, record minutes, and gather/distribute materials as needed. Coordinates division priority special events and may provide some support with other faculty-related events in consultation with the supervisor.
-
Other Duties As Assigned: Performs other duties, as assigned, as member of academic affairs team, which may include front desk coverage in the OSAA and throughout SOC.
POSITION TYPE/EXPECTED HOURS OF WORK
- Full-time.
- 35 hours per week.
SALARY RANGE
- $23.21 - $24.00 per hour.
REQUIRED EDUCATION AND EXPERIENCE
- Bachelor's degree.
- 1 - 3 years of relevant experience.
- Background or interest in communication field desirable.
- Must demonstrate: superior writing ability and oral communication skills; strong multitasking and time management skills with keen attention to detail; excellent computer skills, including extensive experience with spreadsheets, and databases; strong customer-oriented focus.
- The ability to maintain confidentiality is essential.
- Must be able to work with minimal supervision and as a member of a collaborative team in an environment of accountability.
- Ability to work within deadlines is required.
PREFERRED EDUCATION AND EXPERIENCE
- 2 - 4 years of relevant experience.
- Familiarity with learning management software, Microstrategy, Colleague, strong basic math skills are preferred and experience with budgeting is desirable.
ADDITIONAL ELIGIBILITY QUALIFICATIONS
- Employees in the School of Communication are required to work on campus in a full presence modality for the first month of their employment.
- Some evening or weekend work may be required.
- This is a union-eligible position.
BENEFITS
AU offers a competitive benefits package. Click here to learn about American University's unique benefit options.
OTHER DETAILS
- Hiring offers for this position are contingent on successful completion of a background check.
- Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
- Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- American University is an E-Verify employer.
CURRENT AMERICAN UNIVERSITY EMPLOYEES
American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
For more information or assistance with the American University careers site, email theworkline@american.edu.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
INTRODUCTION
American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University.
Department
School of Communication
Time Type
Full time
Job Type
Regular
FLSA Status
Non-Exempt
Work Modality
Hybrid 01 (On Campus 3-4 Days/Week)
Union
SEIU Local 500 - Provost & Enrollment Division
This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.
SUMMARY
Job Description: This position provides support for School of Communication (SOC) academic divisions and associated programs within the school. The Academic Program Assistant supports SOC division directors with faculty teaching assignments, division budgets and requisitions (e.g. for events, travel, supplies, reimbursements, etc.), and division meetings and events. The incumbent supports the development and maintenance of SOC schedule of classes in accordance with curriculum needs and works with the Assistant Dean, Division Directors and advisors to manage course enrollments, additions, and cancellations. The incumbent processes adjunct faculty appointments ensuring union compliance, manages the onboarding of new adjuncts, and serves as a primary point of contact for them. This position reports to the Assistant Dean for Undergraduate Academic Services.
ESSENTIAL FUNCTIONS
-
Academic Division Support: Provides overall administrative support for assigned divisions and program directors and is central contact for assigned divisions’ faculty. Maintains budget spreadsheets for each division, uses a purchasing card to order items for the divisions, tracking faculty travel and events, as well as processing division discretionary expenditures and reimbursements. Updates electronic files of all division syllabi. Organizes file of potential adjuncts and advises adjunct faculty on academic processes (book orders, grading, etc.) Coordinates and presents at adjunct orientation. Assists with student and faculty award distribution.
-
Schedule of Classes and Curricular Issues: Works with division/program directors, Assistant Dean for Undergraduate Academic Services, the Office of Student and Academic Affairs staff and Graduate Programs staff, to develop and maintain SOC Schedule of Classes for the Registrar’s Office in compliance with University policies and regulations, ensuring maximized space utilization. Works with SOC Budget unit to ensure accurate financial information related to the schedule of classes. Works with SOC Budget unit on division tuition and fees forms. Works with the SOC technology team to ensure that academic technology needs are met for all courses. Collects and analyzes data related to student enrollments and curriculum changes to inform course offerings in consultation with the Assistant Dean.
-
Meeting/Event Planning and Execution: Works with assigned divisions/program directors to coordinate meeting schedules, record minutes, and gather/distribute materials as needed. Coordinates division priority special events and may provide some support with other faculty-related events in consultation with the supervisor.
-
Other Duties As Assigned: Performs other duties, as assigned, as member of academic affairs team, which may include front desk coverage in the OSAA and throughout SOC.
POSITION TYPE/EXPECTED HOURS OF WORK
- Full-time.
- 35 hours per week.
SALARY RANGE
- $23.21 - $24.00 per hour.
REQUIRED EDUCATION AND EXPERIENCE
- Bachelor's degree.
- 1 - 3 years of relevant experience.
- Background or interest in communication field desirable.
- Must demonstrate: superior writing ability and oral communication skills; strong multitasking and time management skills with keen attention to detail; excellent computer skills, including extensive experience with spreadsheets, and databases; strong customer-oriented focus.
- The ability to maintain confidentiality is essential.
- Must be able to work with minimal supervision and as a member of a collaborative team in an environment of accountability.
- Ability to work within deadlines is required.
PREFERRED EDUCATION AND EXPERIENCE
- 2 - 4 years of relevant experience.
- Familiarity with learning management software, Microstrategy, Colleague, strong basic math skills are preferred and experience with budgeting is desirable.
ADDITIONAL ELIGIBILITY QUALIFICATIONS
- Employees in the School of Communication are required to work on campus in a full presence modality for the first month of their employment.
- Some evening or weekend work may be required.
- This is a union-eligible position.
BENEFITS
AU offers a competitive benefits package. Click here to learn about American University's unique benefit options.
OTHER DETAILS
- Hiring offers for this position are contingent on successful completion of a background check.
- Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
- Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- American University is an E-Verify employer.
CURRENT AMERICAN UNIVERSITY EMPLOYEES
American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
For more information or assistance with the American University careers site, email theworkline@american.edu.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
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Find JobsEntry Level Program Assistant Job Market
Who's Hiring
Top Industries Hiring
- Education14
- Healthcare & Medical Services14
- Agriculture & Farming1
- Banking & Financial Services1
- Non-Profit & Social Services1
Entry Level Program Assistant Jobs: Frequently Asked Questions
How do I get an entry level program assistant job?
Focus on demonstrating organizational skills, communication ability, and comfort with coordination tasks, since those are what entry level program assistant employers actually evaluate. Internships, volunteer work managing projects, or campus program involvement can substitute for paid experience. Tailor your resume to highlight scheduling, data tracking, or administrative support you have handled, even in informal settings.
Which companies hire entry level program assistants?
Companies hiring entry level program assistants right now include Eliot Community Human Services, Rutgers University, and MUFG, based on current listings on Migrate Mate as of November 2026. Nonprofits, government agencies, healthcare organizations, and educational institutions tend to hire heavily at this level, often prioritizing mission-aligned candidates with strong attention to detail.
Are there remote entry level program assistant jobs?
Yes, though most remote openings are hybrid rather than fully remote. About 19% of entry level program assistant openings are remote or hybrid as of November 2026, so candidates who need flexibility should filter specifically for those arrangements when searching current listings.
Are these new grad program assistant jobs?
Yes, many of these listings are new grad roles that welcome recent graduates, junior candidates, and career changers with little or no formal work history. A new grad-friendly posting typically notes zero to two years of experience required, accepts internships or volunteer work as qualifying experience, or explicitly invites candidates who bring a strong portfolio in place of a long resume.
Which industries hire the most entry level program assistants?
Entry Level program assistant roles concentrate in Education, Healthcare & Medical Services, and Agriculture & Farming, based on current listings on Migrate Mate as of November 2026. These sectors rely on program support staff to coordinate logistics, track deliverables, and assist program managers, making them consistent sources of entry level openings throughout the year.