Program Supervisor Jobs in Washington

JOB

AHAH-PSH Subsidy Programs Supervisor (COM 5)

At the Department of Commerce we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places. Our agency’s strength lies in the diversity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact.

Let’s build what’s next, together.

The Housing Division (HD) partners with local governments, Tribes, housing authorities, nonprofits, and other organizations to develop and preserve affordable housing, promote individual and family self-sufficiency, and reduce adult and youth homelessness.

This position works within the Office of Apple Health & Homes and Permanent Supportive Housing (AHAH-PSH). This position serves as a unit supervisor and supervises lower-level program managers and program specialists in addition to managing a portfolio of contracts for the Permanent Supportive Housing Subsidy Programs including HUD811, Apple Health and Homes Initiative (AHAH), and Community Behavioral Health Rental Assistance (CBRA) programs. This position has technical expertise in the areas of affordable housing, publicly-funded housing subsidies, supportive housing services, and property management of low-income affordable housing.

This position leads program activities from policy formation, application solicitation and evaluation, awards recommendation, program monitoring, technical assistance and trainings cross units and partner agency collaboration with community nonprofit organizations, housing authorities and other entities. This position exercises independent judgment and discretion regarding the interpretation and implementation of policies and regulations. This position coordinates with other units in HD and agency staff for the effective and timely completion of assigned tasks and ensures that customer service is a priority.

EXAMPLE OF DUTIES

Program and Contract Development, Implementation and Management

Tasks include:

• Consult and coordinate with other unit and division programs and staff to ensure that the implementation and delivery of housing programs and policies stay aligned and coordinated whenever feasible.
• Lead the team’s engagement with technical support providers and community stakeholders to proactively develop recommendations to the AHAH management team to align with best practices in AHAH-PSH Subsidy Programs.
• Develop procedures, recommend policies and guidelines, and administer state and Federal AHAH-PSH subsidy programs.
• Engage with Permanent Supportive Housing Advisory Committee, stakeholders, applicants, project owners, property managers, grantees, tenants and other interested parties to seek input for AHAH-PSH subsidy programs, related policies, provide program updates and provide technical assistance on AHAH-PSH subsidy program legislative directives, and programmatic guidelines and updates.
• Oversee the development of application documentation and Notices of Funding Availability (NOFAs) or other solicitation for applications for the AHAH-PSH Subsidy programs.
• Oversee the review of project and organizational application information and recommend funding allocations and project awards to unit and division management.
• Oversee the development of contract document templates and the negotiation and execution of resulting contracts and other legal documents.
• Review applicable back-up documentations and approve draw requests while ensuring budget and timelines are met.
• Produce reports and presentations to the Permanent Supportive Advisory Committee, Stakeholders, Legislators, Project owners, Property Owners, Grantees and other interested parties on the programs’ allocations and results.
• Identify compliance risks for reporting to unit and division management and take appropriate corrective action when necessary.
• Ensure timely workflow and coordination within and among the unit and division teams and other workgroups in the department.
• Develop tools for evaluating performance, assessing risk, and ensuring projects remain financially viable during their commitment periods.
• Develop and implement trainings for the team on the proper use of tracking templates and tools to ensure the team can effectively provide technical assistance to grantees.

Supervision

Tasks include:

• Oversee the work performed by the team within the program; identify and support training and mentoring needs and opportunities, as well as provide feedback, coaching, and guidance; set goals and expectations; evaluate job performance; correct performance.
• Meet to discuss Unit cohesion, culture and how to support staff, as a member of the AHAH supervisory team. Act as liaison between program staff and management team. Coordinate with other supervisors, as appropriate.
• Supervise a unit of professional staff. Oversee the work performed by the staff. Delegate workload responsibilities and assignments to staff. Provide regular feedback, coaching, and guidance to staff. Evaluate staff performance and addresses performance concerns as necessary. Recommend corrective and/or disciplinary actions to supervisor. Encourage and support staff professional development goals and opportunities. Work with staff to identify training needs.
• Perform all aspects of the hiring process. Ensure that all agency hiring procedures are followed and requirements are fulfilled in coordination with Human Resources.
• Monitor and ensure all mandatory and position specific training is completed prior to due date. Work with staff to identify additional training needs that support growth and development.

Budget Management

Tasks include:

• Collaborate with Managing Director, Deputy Managing Director and other unit supervisors with the design and implementation of organizational structure, programmatic budget, spending plans and workload distribution within the AHAH-PSH unit.
• Manage and develop programmatic budget and spending plans this includes tracking spending and regularly monitoring program fund balances. Regularly communicate and provide assigned budget and fiscal staff with programmatic budget information to ensure draw requests align with associated program budget spending authority and allowance.
• Provide direction and funding source requirements, limitations, and other pertinent information to supervisor. Provide direction and oversee the development of systems to track administrative budget expenditures.
• Develop and implement documentation and tracking tools to monitor grantee expenditures in accordance with the grantee identified spending authority to ensure compliance with contract deliverables. Lead monitoring and audit efforts to ensure that AHAH-PSH subsidy Programs follow program guidance, RCW’s and identified best practices.

SUPPLEMENTAL INFORMATION

Work from Anywhere in Washington State

This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remotely or have a hybrid schedule.

This recruitment may be used to fill future vacancies over the next 60 days.

Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.wa.gov.

Our Commitment to Equal Opportunity

The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at Human.Resources@commerce.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.