Remote Executive Receptionist Jobs
Remote executive receptionist jobs are open across the U.S. in sectors like technology, professional services, healthcare administration, and financial services, where distributed teams rely on executive-level front-office support handled entirely online. Companies hiring remotely right now include Visionworks, State Farm, and altais. Scan the live roles below and apply to whichever ones fit.
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Job Overview
We are seeking a dedicated and detail-oriented Behavioral Health Administrative Assistant and Receptionist to join our team. This is a hybrid role where most duties will be conducted virtually. We expect that this assistant will travel to offices in and around Fort Worth, TX, about 1 to 4 days a month as needed. This role is essential in providing administrative support to our healthcare professionals while ensuring a seamless experience for our patients. The ideal candidate will possess strong organizational skills, proficiency in Spanish and English, and is friendly. This position requires excellent communication skills, both verbal and written, along with a commitment to maintaining patient confidentiality in compliance with HIPAA regulations.
Duties
- Manage phone calls and inquiries, demonstrating excellent phone etiquette.
- Conduct insurance verification and assist patients with understanding their coverage.
- Send patients forms and questionnaires to complete.
- Review documentation for accuracy and completeness, ensuring compliance with medical standards.
- Maintain organized medical records and ensure proper filing of documents.
- Provide exceptional patient service, addressing concerns promptly and professionally.
- Utilize various Electronic Health Record and assessment systems to manage patient information effectively.
- Support the administrative functions of the clinic by performing clerical tasks as needed.
- Perform medical billing and coding tasks, including CPT coding and ICD-10 coding.
- Travel to various offices in and around Fort Worth, TX, to assist in setting up the office for psychological testing (1 to 4 days a month as needed).
Experience
Candidates are required to be bilingual (English and Spanish). Preferred qualifications include:
- Familiarity with medical collection processes and terminology.
- Experience with health information management practices.
- Proficiency in typing skills.
- Previous roles as a medical receptionist or in front desk operations are advantageous.
- Knowledge of mental health terminology.
- This position is ideal for individuals who are passionate about supporting healthcare professionals while providing outstanding service to patients. If you meet these qualifications and are eager to contribute to our mission of delivering quality mental health care, we encourage you to apply.
About the Clinic
- Vitality Clinical Services (https://www.vcstherapy.com/) is a clinic of psychologists that provide individual therapy, couple therapy, relationship therapy, and psychological assessments. Our services are provided over telehealth.
Additional Information:
- Hourly Rate: $15-20
- Anticipated weekly hours: 5-10, but this may increase as the business grows
- Hours: flexible (you set your hours)
- Status: independent contractor
Note: Only candidates who are fluent in English and Spanish and live in or around Fort Worth, TX, should apply.
Pay: $15.00 - $20.00 per hour
Expected hours: 5.0 – 10.0 per week
Benefits:
- Flexible schedule
- Flextime
- On-the-job training
- Work from home
Application Question(s):
- Live in or around Fort Worth, Texas
Experience:
- Behavioral Health/Medical Receptionist: 1 year (Preferred)
Language:
- Spanish (Required)
Location:
- Fort Worth, TX 76115 (Preferred)
Work Location: Hybrid remote in Fort Worth, TX 76115
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Find JobsRemote Executive Receptionist Job Market
Who's Hiring
Top Industries Hiring
- Retail
What Employers Look For
The qualifications that appear most often in remote executive receptionist jobs.
- Three or more years of front-desk or administrative experience in a corporate or executive setting
- Proficiency with calendar and scheduling software such as Outlook or Google Workspace
- Strong written and verbal communication skills with professional executive-level demeanor
- Experience managing multi-line phone systems and high-volume visitor traffic
- High school diploma or equivalent required, associate or bachelor's degree often preferred
- Ability to handle confidential information with discretion and maintain organizational confidentiality
Tips for Your Remote Executive Receptionist Job Search
Apply early to remote roles that fit
Migrate Mate lists remote executive receptionist openings from across the U.S. in one place. Search for roles that match your experience level and apply directly as soon as they appear. Remote postings at well-known companies fill fast, so acting early gives you a real advantage.
Show async communication skills upfront
Remote executive receptionists handle most coordination through written channels. Use your cover letter and resume to show that you can write clearly, manage complex email threads, and keep executives informed without needing a conversation for every update.
List every remote collaboration tool you use
Remote employers screen for fluency with tools like Slack, Zoom, Google Workspace, Microsoft Teams, and calendar platforms such as Calendly or Outlook. Name the specific tools you work with and how you use them to manage executive schedules and communications.
Prepare for a remote-specific interview format
Remote executive receptionist interviews often include a practical test, such as drafting a calendar invite, writing a priority email, or demonstrating how you would triage an executive's inbox. Practice handling these scenarios before your first screening call.
Remote Executive Receptionist Jobs: Frequently Asked Questions
How do I get a remote executive receptionist job?
Target remote-first companies and distributed teams in technology, professional services, and financial services, where executive receptionist roles are most commonly filled remotely. Remote employers screen heavily for self-direction, polished written communication, and comfort with tools like Slack, Zoom, and calendar management platforms. Demonstrating that you can manage executive schedules and high-priority communications without in-person oversight is what gives candidates a clear edge.
Which companies hire remote executive receptionists?
Employers currently hiring remote executive receptionists include Visionworks, State Farm, and altais, per current remote listings on Migrate Mate as of November 2026. These tend to be remote-first firms, distributed enterprise teams, and growth-stage companies in technology, professional services, and healthcare that need executive-level front-office support delivered entirely online.
Can you get a remote executive receptionist job with no experience?
Yes, but remote entry-level executive receptionist roles are harder to land because employers expect you to work independently from day one with minimal oversight. Smaller remote-first companies and startups are your best entry point. You can strengthen your candidacy by showing proficiency with remote collaboration tools, completing a virtual assistant or administrative certificate, and highlighting any self-managed scheduling or communication work you have done.
Do you need a degree for remote executive receptionist jobs?
Not always. Remote employers focus more on demonstrated administrative competence, executive-level communication skills, and the ability to manage priorities without direct supervision than on formal credentials. A strong work history showing calendar management, inbox handling, and executive coordination carries real weight, and professional certifications in administrative support can reinforce your candidacy when a degree is absent.
Which industries hire the most remote executive receptionists?
Remote executive receptionist roles concentrate in Retail, based on current remote listings on Migrate Mate as of November 2026. These sectors rely on distributed leadership teams that need dedicated, executive-facing administrative support handled asynchronously and across time zones.
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