Sales Operations Administrator Jobs
Sales Operations Administrator jobs are open from entry-level coordinator to senior analyst across technology, healthcare, financial services, and manufacturing, with specializations in CRM administration, sales process optimization, and revenue reporting. Scan the live roles below and apply to whichever ones fit.
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INTRODUCTION
Horace Mann is seeking a detail-oriented and analytical Operations Administrator to support our Retirement Plan Operations team. In this role, you'll play an important part in ensuring accurate and efficient processing of retirement plan transactions, payroll activities, and financial reconciliations while delivering exceptional service to internal business partners.
You'll support the daily administration of retirement plan distributions and payroll functions, research and resolve account discrepancies, and help ensure transactions are processed accurately and timely. This is an excellent opportunity for someone who enjoys working with numbers, solving problems, and contributing to a team that supports the financial well-being of the educators we serve.
The ideal candidate brings strong analytical and organizational skills, a solid understanding of accounting principles, and an interest in retirement plan administration.
KEY RESPONSIBILITIES
Retirement Plan Administration & Processing
- Perform daily administrative and preparatory activities supporting the Retirement Plan Distribution and Payroll departments.
- Enter and import participant enrollment information into the retirement plan recordkeeping system.
- Process rollover and exchange transactions accurately within the recordkeeping system.
- Verify retirement plan distributions of various types, ensuring information is accurate and complete.
- Monitor plan terminations and outstanding distribution forms to support timely processing.
- Process monthly advisory fees in accordance with established procedures.
Financial Reconciliation & Account Research
- Reconcile and research cash accounts and deposits across various retirement plan platforms.
- Investigate discrepancies and determine appropriate corrective actions.
- Apply mathematical and accounting knowledge to support accurate financial transactions and reconciliations.
- Maintain accurate records and documentation related to financial and administrative activities.
Research, Problem-Solving & Operational Support
- Serve as a resource for internal inquiries, research requests, and retirement plan administration issues.
- Analyze operational problems, identify root causes, and recommend or implement appropriate solutions.
- Collaborate with team members and internal business partners to resolve issues accurately and efficiently.
- Support special projects, departmental initiatives, and additional tasks as assigned.
Accuracy & Operational Excellence
- Maintain a high level of accuracy and attention to detail when processing retirement plan transactions and financial information.
- Follow established procedures and operational requirements to support consistent, high-quality service.
- Identify opportunities to improve administrative processes, workflow efficiency, and transaction accuracy.
- Contribute to a collaborative team environment focused on accountability, continuous improvement, and exceptional service.
QUALIFICATIONS & EXPERIENCE
Required
- High School Diploma or GED equivalent.
- Proficiency in Microsoft Excel.
- Strong mathematical skills with an understanding of accounting methods and principles.
- Ability to develop and apply knowledge of retirement plan administration and related processes.
- Strong analytical and problem-solving skills with the ability to research issues and recommend or implement effective solutions.
- Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
- Ability to work effectively in a collaborative team environment.
Preferred
- College degree in Business, Accounting, Finance, or a related field.
- Experience with Relius Administration or similar retirement plan recordkeeping systems.
- Previous experience in retirement plan distributions, payroll processing, or retirement plan administration.
- Experience reconciling financial accounts, deposits, or retirement plan transactions.
SKILLS & COMPETENCIES
- Retirement plan administration and transaction processing
- Financial reconciliation and account research
- Microsoft Excel proficiency
- Mathematical and accounting aptitude
- Analytical thinking and problem-solving
- Strong attention to detail and accuracy
- Organization and time management
- Research and issue resolution
- Collaboration and teamwork
- Continuous improvement mindset
ADDITIONAL INFORMATION
- Normal office environment.
- Collaborative, team-oriented work environment.
PAY RANGE
- $21.44 - $29.16/hour + bonus
Salary is commensurate to experience, location, etc.
Horace Mann was founded in 1945 by two Springfield, Illinois, teachers who saw a need for quality, affordable auto insurance for teachers. Since then, we've broadened our mission to helping all educators protect what they have today and prepare for a successful tomorrow. And with our broadened mission has come corporate growth: We serve more than 4,100 school districts nationwide, we're publicly traded on the New York Stock Exchange (symbol: HMN) and we have more than $12 billion in assets.
We're motivated by the fact that educators take care of our children's future, and we believe they deserve someone to look after theirs. We help educators identify their financial goals and develop plans to achieve them. This includes insurance to protect what they have today and financial products to help them prepare for their future. Our tailored offerings include special rates and benefits for educators.
EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
For applicants that are California residents, please review our California Consumer Privacy Notice.
All applicants should review our Horace Mann Privacy Policy.
INTRODUCTION
Horace Mann is seeking a detail-oriented and analytical Operations Administrator to support our Retirement Plan Operations team. In this role, you'll play an important part in ensuring accurate and efficient processing of retirement plan transactions, payroll activities, and financial reconciliations while delivering exceptional service to internal business partners.
You'll support the daily administration of retirement plan distributions and payroll functions, research and resolve account discrepancies, and help ensure transactions are processed accurately and timely. This is an excellent opportunity for someone who enjoys working with numbers, solving problems, and contributing to a team that supports the financial well-being of the educators we serve.
The ideal candidate brings strong analytical and organizational skills, a solid understanding of accounting principles, and an interest in retirement plan administration.
KEY RESPONSIBILITIES
Retirement Plan Administration & Processing
- Perform daily administrative and preparatory activities supporting the Retirement Plan Distribution and Payroll departments.
- Enter and import participant enrollment information into the retirement plan recordkeeping system.
- Process rollover and exchange transactions accurately within the recordkeeping system.
- Verify retirement plan distributions of various types, ensuring information is accurate and complete.
- Monitor plan terminations and outstanding distribution forms to support timely processing.
- Process monthly advisory fees in accordance with established procedures.
Financial Reconciliation & Account Research
- Reconcile and research cash accounts and deposits across various retirement plan platforms.
- Investigate discrepancies and determine appropriate corrective actions.
- Apply mathematical and accounting knowledge to support accurate financial transactions and reconciliations.
- Maintain accurate records and documentation related to financial and administrative activities.
Research, Problem-Solving & Operational Support
- Serve as a resource for internal inquiries, research requests, and retirement plan administration issues.
- Analyze operational problems, identify root causes, and recommend or implement appropriate solutions.
- Collaborate with team members and internal business partners to resolve issues accurately and efficiently.
- Support special projects, departmental initiatives, and additional tasks as assigned.
Accuracy & Operational Excellence
- Maintain a high level of accuracy and attention to detail when processing retirement plan transactions and financial information.
- Follow established procedures and operational requirements to support consistent, high-quality service.
- Identify opportunities to improve administrative processes, workflow efficiency, and transaction accuracy.
- Contribute to a collaborative team environment focused on accountability, continuous improvement, and exceptional service.
QUALIFICATIONS & EXPERIENCE
Required
- High School Diploma or GED equivalent.
- Proficiency in Microsoft Excel.
- Strong mathematical skills with an understanding of accounting methods and principles.
- Ability to develop and apply knowledge of retirement plan administration and related processes.
- Strong analytical and problem-solving skills with the ability to research issues and recommend or implement effective solutions.
- Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
- Ability to work effectively in a collaborative team environment.
Preferred
- College degree in Business, Accounting, Finance, or a related field.
- Experience with Relius Administration or similar retirement plan recordkeeping systems.
- Previous experience in retirement plan distributions, payroll processing, or retirement plan administration.
- Experience reconciling financial accounts, deposits, or retirement plan transactions.
SKILLS & COMPETENCIES
- Retirement plan administration and transaction processing
- Financial reconciliation and account research
- Microsoft Excel proficiency
- Mathematical and accounting aptitude
- Analytical thinking and problem-solving
- Strong attention to detail and accuracy
- Organization and time management
- Research and issue resolution
- Collaboration and teamwork
- Continuous improvement mindset
ADDITIONAL INFORMATION
- Normal office environment.
- Collaborative, team-oriented work environment.
PAY RANGE
- $21.44 - $29.16/hour + bonus
Salary is commensurate to experience, location, etc.
Horace Mann was founded in 1945 by two Springfield, Illinois, teachers who saw a need for quality, affordable auto insurance for teachers. Since then, we've broadened our mission to helping all educators protect what they have today and prepare for a successful tomorrow. And with our broadened mission has come corporate growth: We serve more than 4,100 school districts nationwide, we're publicly traded on the New York Stock Exchange (symbol: HMN) and we have more than $12 billion in assets.
We're motivated by the fact that educators take care of our children's future, and we believe they deserve someone to look after theirs. We help educators identify their financial goals and develop plans to achieve them. This includes insurance to protect what they have today and financial products to help them prepare for their future. Our tailored offerings include special rates and benefits for educators.
EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
For applicants that are California residents, please review our California Consumer Privacy Notice.
All applicants should review our Horace Mann Privacy Policy.
Sales Operations Administrator Jobs by Experience Level
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Find JobsSales Operations Administrator Job Market
Who's Hiring
- HCLTech16
- DaVita12
- Endeavor Health6
- Fresenius Medical Care6
- ZERO IMPACT ENERGY5
Top Industries Hiring
- Government & Public Sector
- Insurance
- Healthcare & Medical Services
- Consulting & Professional Services
- Waste Management & Environmental Services
What Employers Look For
The qualifications that appear most often in sales operations administrator jobs.
- Proficiency in CRM platforms such as Salesforce or HubSpot
- Experience building or maintaining sales performance reports and dashboards
- Strong Excel or Google Sheets skills including formulas and pivot tables
- Bachelor's degree in business, marketing, or a related field
- Familiarity with sales pipeline management and forecasting processes
- Experience supporting sales teams with data entry, territory management, or quota tracking
Tips for Your Sales Operations Administrator Job Search
Tailor your resume to CRM platforms
Hiring managers scan for specific CRM experience before reading anything else. Name the platforms you've administered, such as Salesforce, HubSpot, or Microsoft Dynamics, and describe the workflows or automations you built, not just that you used the tool.
Quantify pipeline and reporting impact
Sales operations roles are measured on data accuracy and process efficiency, so your resume needs numbers that reflect both. Call out how many reps you supported, the size of the pipeline you tracked, or the time you cut from a reporting cycle.
Apply early to roles that fit
Migrate Mate lists sales operations administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter by tech stack in your job search
Sales ops roles vary widely based on the tools a company runs. When searching, pair the job title with the platform you know best to surface postings where your existing experience is a direct match and reduces ramp time for the employer.
Prepare a process improvement example
Interviewers for sales operations roles almost always ask how you've improved a workflow, reduced manual work, or fixed a data problem. Have one specific, end-to-end story ready that covers what was broken, what you changed, and what measurably got better.
Negotiate scope alongside compensation
Sales ops titles vary in authority, so clarify during the offer stage whether you'll own tool administration, assist a larger ops team, or both. The scope of your role determines your growth path, making it as worth confirming as the salary itself.
Sales Operations Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most sales operations administrators?
HCLTech, DaVita, and Endeavor Health are hiring the most sales operations administrators right now, with openings concentrated in Texas, California, and Ohio, based on current listings on Migrate Mate as of November 2026. Industries with the highest volume include technology, healthcare services, and financial services.
How many sales operations administrator jobs are remote?
About 44% of sales operations administrator openings are fully remote or hybrid as of November 2026, reflecting the data-centric and system-based nature of the role. Sub-areas like CRM administration, reporting, and sales data management tend to have the highest share of remote-eligible postings compared to roles with heavy cross-functional coordination.
How do you become a sales operations administrator?
Start with a foundation in business administration, marketing, or data analysis, then build hands-on experience with a CRM platform, ideally through an internship, coordinator role, or by completing a vendor certification such as Salesforce Administrator. From there, focus on developing reporting skills and supporting a sales team in any capacity, since employers prioritize candidates who understand how sales pipelines work in practice.
Can you get hired as a sales operations administrator with little experience?
Yes, employers do hire candidates with limited direct experience when they demonstrate CRM familiarity, strong Excel skills, and an understanding of sales workflows. Building a portfolio by completing a Salesforce Trailhead certification, volunteering to manage data for a small business, or taking on operations tasks in a sales support role can substitute for formal experience in entry-level postings.
What does the sales operations administrator interview process look like?
The process typically starts with a recruiter screen focused on your CRM and reporting background, followed by a hiring manager interview that goes deeper into how you've supported sales teams and handled data quality issues. Many employers include a practical exercise, such as cleaning a sample dataset, building a dashboard, or walking through a CRM configuration scenario, before a final round with a sales leader or operations director.
Where can I find and apply to sales operations administrator jobs?
You can find and apply to sales operations administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your CRM experience, seniority level, and preferred industry, then apply directly to each listing that fits.
See All 298+ Sales Operations Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
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