Scheduling Supervisor Jobs
Scheduling Supervisor jobs are open across healthcare, logistics, manufacturing, and retail operations, covering specializations in workforce planning, production scheduling, and clinical scheduling, from team lead to senior supervisor level. Scan the live roles below and apply to whichever ones fit.
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Company Overview
MetroPartners Obstetrics & Gynecology P.A. is comprised of practitioners who have extensive backgrounds in the care of women of all ages and are committed to providing compassionate, competent care at all times with respect for our patient’s health care concerns and individuality. Our office's are located in Maplewood and Woodbury MN.
Position Summary
This is a working supervisor position to support/supervise the staff and department practices related to scheduling appointments, medical records, referral and front desk/check in duties. This individual must also demonstrate competence in all functions related to patient insurance eligibility, demographic verification, consent management, scheduling accuracy, and performance management. This role will involve regular front desk and/or scheduling shifts per week in order to remain competent (target up to 50% of time depending on department needs). This role also demands ability to commute to both of our MetroPartners locations Maplewood and Woodbury during the week.
Essential Job Functions
- ·Serves as support and content expert for all front desk and scheduling duties included but not limited to: checking patients in and out, scheduling appointments, verifying insurance, collecting co-pays/payments due, processing medical records requests, and interpreter services.
- · Ensures that department staff is trained in and abides by all HIPAA standards while maintaining a high degree of professionalism in all situations.
- · Works in partnership with the clinical leads to ensure good patient flow and excellent customer service.
- · Coaching and development of direct reports using training and constructive feedback as needed.
- · Demonstrates/ensures appropriate collection of patient copayments, coinsurance and past due balances at the time of service.
- · Ensures the correct gathering and verification of insurance via real-time eligibility via calling and/or utilizing payor websites by staff.
- · Ensures the correct gathering of demographic and completion/submittal of consent documents
- · Train and coach to provider preferences and scheduling requirements to increase accuracy of provider schedules.
- · Collects regular performance data & uses in a manner to support department improvement.
- · Creates and maintains a staffing schedule that meets the need of the practice at all locations from open to close
- · Ensures department documents and training materials are updated and reviewed annually or as appropriate.
- · Must be available for employee concerns/call-ins during off hours as needed.
- · Monitors and supports online scheduling platforms; alerting clinic leadership to areas of improvements.
- Responsible for implementation and enforcement of, overall front desk/scheduling process changes.
- Supports the referral specialist/workflow which includes gathering/managing of medical records.
- Other duties as assigned.
Knowledge, Skills, and Ability Requirements:
- · Extensive knowledge of front desk procedures such as clinic payment policies, insurance eligibility and plan collection, consent documents.
- · Extensive knowledge of scheduling practices in an EMR (experience scheduling in Athena EMR preferred).
- · Excellent communication, customer service, and organizational skills.
- · Ability to work efficiently and effectively in a fast-paced environment.
- · Ability to identify safety or performance issues that need to be escalated.
- · Proficiency in use of EMR (Athena preferred), Microsoft Office including Excel, insurance portals
- · Collaborative learner with a growth mindset
- · Excellent attendance and dependability required
- · Ability to accurately disseminate direction from system or site leaders to support Premier-wide front desk/scheduling standards.
Work and Education Qualifications:
- · 2 years of medical front desk or scheduler experience required
- · Experience as a lead or supervisor preferred
- · High school diploma or GED required (Bachelor’s degree, AA degree preferred).
Locations
- Maplewood
- Woodbury
Schedule
- 8-hour shift/day - 40 hrs/week minimum
- Monday - Friday, with the possibility of weekend days being added in the future
- Between the Hours of 7 AM and 7 PM
Americans with Disabilities Specification:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- · Requires sitting and standing associated with a normal office environment.
- · Performs complex and varied tasks requiring independent knowledge and its application to a variety of situations.
- · Requires some bending, stooping and stretching.
- · Requires frequent use of office equipment, such as copiers, computers, telephones and fax machines.
- · Work requires hand dexterity for office machine operation, mobility to complete work, and sitting for extended periods of time.
- · Must have the ability to lift 10 lbs.
- · Vision must be correctable to 20/20 and hearing must be in a normal range for telephone contacts.
- · Must be able to prioritize activities when faced with competing demands.
- · Fast paced environment.
- · Occasional evening or weekend work or overtime.
- · Work is performed in an office setting.
- · Contact with staff and physicians is frequent and interruptive.
- · Involves contact with staff, patients, and the public.
- · May view computer screens for long periods of time.
- · Office is well-lit, well-ventilated, adequate work space.
The Clinic is a smoke-free and drug-free workplace in compliance with federal guidelines.
This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.
Call-To-Action: If you are passionate about providing exceptional patient care and thrive in a supportive healthcare environment, we invite you to apply today and become an integral part of our team at MetroPartners OBGYN!
Job Type: Full-time
Pay: $32.00 - $37.00 per hour
Expected hours: No less than 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Supervising: 1 year (Required)
- Appointment scheduling: 1 year (Required)
- Insurance verification: 1 year (Required)
- EMR systems: 1 year (Required)
- Patient service: 1 year (Required)
- Performance management: 1 year (Required)
- Clinical documentation improvement: 1 year (Preferred)
Work Location: In person
Company Overview
MetroPartners Obstetrics & Gynecology P.A. is comprised of practitioners who have extensive backgrounds in the care of women of all ages and are committed to providing compassionate, competent care at all times with respect for our patient’s health care concerns and individuality. Our office's are located in Maplewood and Woodbury MN.
Position Summary
This is a working supervisor position to support/supervise the staff and department practices related to scheduling appointments, medical records, referral and front desk/check in duties. This individual must also demonstrate competence in all functions related to patient insurance eligibility, demographic verification, consent management, scheduling accuracy, and performance management. This role will involve regular front desk and/or scheduling shifts per week in order to remain competent (target up to 50% of time depending on department needs). This role also demands ability to commute to both of our MetroPartners locations Maplewood and Woodbury during the week.
Essential Job Functions
- ·Serves as support and content expert for all front desk and scheduling duties included but not limited to: checking patients in and out, scheduling appointments, verifying insurance, collecting co-pays/payments due, processing medical records requests, and interpreter services.
- · Ensures that department staff is trained in and abides by all HIPAA standards while maintaining a high degree of professionalism in all situations.
- · Works in partnership with the clinical leads to ensure good patient flow and excellent customer service.
- · Coaching and development of direct reports using training and constructive feedback as needed.
- · Demonstrates/ensures appropriate collection of patient copayments, coinsurance and past due balances at the time of service.
- · Ensures the correct gathering and verification of insurance via real-time eligibility via calling and/or utilizing payor websites by staff.
- · Ensures the correct gathering of demographic and completion/submittal of consent documents
- · Train and coach to provider preferences and scheduling requirements to increase accuracy of provider schedules.
- · Collects regular performance data & uses in a manner to support department improvement.
- · Creates and maintains a staffing schedule that meets the need of the practice at all locations from open to close
- · Ensures department documents and training materials are updated and reviewed annually or as appropriate.
- · Must be available for employee concerns/call-ins during off hours as needed.
- · Monitors and supports online scheduling platforms; alerting clinic leadership to areas of improvements.
- Responsible for implementation and enforcement of, overall front desk/scheduling process changes.
- Supports the referral specialist/workflow which includes gathering/managing of medical records.
- Other duties as assigned.
Knowledge, Skills, and Ability Requirements:
- · Extensive knowledge of front desk procedures such as clinic payment policies, insurance eligibility and plan collection, consent documents.
- · Extensive knowledge of scheduling practices in an EMR (experience scheduling in Athena EMR preferred).
- · Excellent communication, customer service, and organizational skills.
- · Ability to work efficiently and effectively in a fast-paced environment.
- · Ability to identify safety or performance issues that need to be escalated.
- · Proficiency in use of EMR (Athena preferred), Microsoft Office including Excel, insurance portals
- · Collaborative learner with a growth mindset
- · Excellent attendance and dependability required
- · Ability to accurately disseminate direction from system or site leaders to support Premier-wide front desk/scheduling standards.
Work and Education Qualifications:
- · 2 years of medical front desk or scheduler experience required
- · Experience as a lead or supervisor preferred
- · High school diploma or GED required (Bachelor’s degree, AA degree preferred).
Locations
- Maplewood
- Woodbury
Schedule
- 8-hour shift/day - 40 hrs/week minimum
- Monday - Friday, with the possibility of weekend days being added in the future
- Between the Hours of 7 AM and 7 PM
Americans with Disabilities Specification:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- · Requires sitting and standing associated with a normal office environment.
- · Performs complex and varied tasks requiring independent knowledge and its application to a variety of situations.
- · Requires some bending, stooping and stretching.
- · Requires frequent use of office equipment, such as copiers, computers, telephones and fax machines.
- · Work requires hand dexterity for office machine operation, mobility to complete work, and sitting for extended periods of time.
- · Must have the ability to lift 10 lbs.
- · Vision must be correctable to 20/20 and hearing must be in a normal range for telephone contacts.
- · Must be able to prioritize activities when faced with competing demands.
- · Fast paced environment.
- · Occasional evening or weekend work or overtime.
- · Work is performed in an office setting.
- · Contact with staff and physicians is frequent and interruptive.
- · Involves contact with staff, patients, and the public.
- · May view computer screens for long periods of time.
- · Office is well-lit, well-ventilated, adequate work space.
The Clinic is a smoke-free and drug-free workplace in compliance with federal guidelines.
This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.
Call-To-Action: If you are passionate about providing exceptional patient care and thrive in a supportive healthcare environment, we invite you to apply today and become an integral part of our team at MetroPartners OBGYN!
Job Type: Full-time
Pay: $32.00 - $37.00 per hour
Expected hours: No less than 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Supervising: 1 year (Required)
- Appointment scheduling: 1 year (Required)
- Insurance verification: 1 year (Required)
- EMR systems: 1 year (Required)
- Patient service: 1 year (Required)
- Performance management: 1 year (Required)
- Clinical documentation improvement: 1 year (Preferred)
Work Location: In person
Scheduling Supervisor Jobs by Experience Level
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Find Scheduling Supervisor JobsScheduling Supervisor Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in scheduling supervisor jobs.
- Two or more years of supervisory or lead scheduling experience in a relevant industry
- Proficiency with workforce management or scheduling software platforms
- Strong knowledge of labor law compliance including overtime and break regulations
- Ability to build and adjust schedules for teams of varying size across multiple shifts
- Experience coordinating with department managers to align staffing with operational demand
- High school diploma required, with an associate or bachelor's degree preferred by many employers
Tips for Your Scheduling Supervisor Job Search
Quantify your scheduling impact on resumes
Hiring managers for scheduling supervisor roles want numbers, not vague claims. Show how many employees you scheduled, how far out you planned shifts, and whether you reduced overtime or coverage gaps. Concrete outcomes outperform generic duty lists every time.
List every scheduling software you know
Scheduling supervisor postings frequently screen by tool. If you have hands-on experience with workforce management platforms, ATS integrations, or ERP scheduling modules, name each one explicitly in your skills section rather than grouping them under a generic label.
Apply early to roles that fit
Migrate Mate lists scheduling supervisor openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that match your industry depth
Scheduling logic differs sharply between healthcare, distribution, and manufacturing. Filter openings by your strongest industry and lead your resume summary with that context. Cross-industry applicants often lose to candidates who mirror the employer's specific environment.
Prepare scenario answers about coverage crises
Interviewers for this role routinely ask how you handled a last-minute no-show, an unexpected surge in demand, or a compliance-sensitive gap in coverage. Have two or three specific stories ready that show how you resolved the situation without breaking policy.
Negotiate using total hours under management
When discussing compensation, anchor your ask to the operational scope you own: total headcount on your schedule, shifts per week, and any multi-site responsibility. Supervisors managing larger or more complex schedules consistently earn more, so make that scope visible.
Scheduling Supervisor Jobs: Frequently Asked Questions
Which companies are hiring the most scheduling supervisors?
The companies hiring the most scheduling supervisors right now include Levy, Eaton, and SpaceX, with the largest share of openings in Texas, Ohio, and Florida, based on current listings on Migrate Mate as of November 2026. Healthcare systems, logistics providers, and large manufacturers consistently represent the heaviest demand.
How many scheduling supervisor jobs are remote?
About 0% of scheduling supervisor openings are fully remote or hybrid as of November 2026, which is lower than many white-collar roles because real-time coordination with on-site teams is often required. The sub-areas most likely to offer remote flexibility are centralized workforce planning and scheduling roles within large multi-location organizations.
How do you become a scheduling supervisor?
Start by building hands-on experience as a scheduler, dispatcher, or shift lead in your target industry, since employers almost always require demonstrated scheduling responsibility before promoting to supervisor. Learn the workforce management tools common to your field, document results like reduced overtime or improved fill rates, and ask for formal supervisory duties as early as possible to build a provable leadership record.
Can I get hired as a scheduling supervisor with little experience?
Some employers will hire candidates with limited direct experience if you can show strong organizational skills, familiarity with scheduling software, and exposure to shift or staffing coordination in any capacity. Targeting smaller employers, entry-level supervisor titles, or industries with high turnover in this role, such as home health or logistics, gives you the best opening without an extensive background.
What does the scheduling supervisor interview process look like?
Most scheduling supervisor interviews include a phone screen focused on your scheduling volume and tools, followed by one or two in-person or video rounds with an operations or HR manager. Expect scenario-based questions about handling call-outs, filling gaps under compliance constraints, and managing competing departmental demands. Some employers add a brief practical exercise or ask you to review a sample schedule.
Where can I find and apply to scheduling supervisor jobs?
You can find and apply to scheduling supervisor jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that fit your industry background and schedule management experience, and apply directly to each listing that matches what you are looking for.
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