Special Projects Assistant Jobs
Special Projects Assistant jobs are open across technology, healthcare, nonprofit, and finance, at every level from entry-level coordinator support to senior executive-facing roles, with specializations in research coordination, event execution, and cross-functional project support. See the openings below and apply to the ones that match your experience.
Find JobsLooking for remote work? View remote special projects assistant jobs →Student or new grad? View special projects assistant internships →Overview
Showing 5 of 291+ Special Projects Assistant jobs
Schedule Requirements: Typical business hours Monday through Friday with availability to work on the weekends per needs of the business.
Location: Remote within the U.S.; preference for candidates based in Texas or Florida
Everyone is welcome here. Each of us is unique, and that's what makes us amazing. We believe in inclusiveness and celebrating each person's individuality, because there's power in bringing people with different points of view and life experiences together. That's why we provide equal employment opportunities (EEO). All applicants are considered regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation.
So, bring yourself and your best ideas; when we feel safe and comfortable being ourselves, there's no limit to what we can achieve.
IN A NUTSHELL…
This is a high-impact, remote role reporting to and primarily supporting the President at Parallel, with some support to the Senior Leadership Team (SLT). As an Executive Assistant & Special Projects Manager to the Senior Leadership Team (SLT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.
The ideal candidate acts as a central connector between the President and the SLT —enabling prioritization, driving operating cadence, and ensuring key initiatives move forward with clarity and accountability. This role requires strong business acumen, exceptional organization, and the ability to operate seamlessly between tactical execution and strategic support.
Parallel is one of the multi-state cannabis companies, owning and operating in three markets; Florida (Surterra Wellness), Massachusetts (NETA), and Texas (Goodblend). If you enjoy companies that are growing, moving fast, and constantly challenging themselves to achieve more, then Parallel is for you. We work hard, lean on each other, and are passionate about a pretty ambitious vision … pioneering a new paradigm of what well-being can be for all people, everywhere. For more information, visit www.liveparallel.com.
WHAT YOU WILL BE DOING
Executive Support to the President, with some SLT Support
- Provide high-level administrative support primarily to the President, with some support to SLT members, including calendar management, scheduling, and prioritization of time
- Coordinate and prepare materials for key meetings (ELT, Board, Special Committee, Cross-Functional Leadership Forums)
- Manage inbound requests and communications, ensuring alignment with enterprise priorities
- Draft, edit, and refine executive communications on behalf of the President, with some support to SLT members
- Coordinate complex travel, logistics, and executive-level engagements
Operating Cadence & Alignment
- Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP)
- Ensure alignment across functions on priorities, deliverables, and timelines
- Track key initiatives and follow-ups, holding teams accountable to commitments
- Support development of executive-level materials (dashboards, one-pagers, board updates)
Special Projects & Strategic Initiatives
- Lead and execute cross-functional projects on behalf of the President, with some support to the SLT (e.g., organizational transformation, cost optimization, retail performance initiatives)
- Build and manage project plans, timelines, and stakeholder communication
- Identify risks, surface insights, and drive solutions in partnership with functional leaders
- Act as a force multiplier to accelerate execution of priority initiatives
Communication & Stakeholder Management
- Serve as a central coordination point between President, SLT members, and their teams
- Ensure clear, concise, and timely communication of decisions, priorities, and updates
- Support alignment between enterprise functions and state-level teams
- Maintain a high level of professionalism and confidentiality across all interactions
EXPERIENCE AND SKILLS YOU'LL BRING
- Bachelor's Degree preferred
- 5+ years of experience in executive support, consulting, business operations, or project management
- Experience supporting multiple senior executives or leadership teams in a fast-paced environment
- Strong business acumen with the ability to understand financial and operational drivers
- Exceptional organizational and time management skills with strong attention to detail
- Proven ability to manage competing priorities and execute with speed and precision
- Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools
- Ability to use AI tools such as Claude to support drafting, research, organization, and project coordination
- Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus
- Ability to travel domestically as required
LEADERSHIP ATTRIBUTES
- Proactive & Solutions-Oriented: Anticipates needs and drives outcomes
- Highly Discreet: Trusted with sensitive and confidential information
- Structured & Organized: Brings clarity to complex, fast-moving environments
- Strong Communicator: Effective across all levels of the organization
- Execution-Focused: Drives accountability and results across teams
YOU WILL BE SUCCESSFUL IF YOU…
- Are self-motivated; micro-managing isn't fun for anyone
- Roll your sleeves up and do the work; strategy is important, but so is getting stuff done
- Can work fast and be flexible; our industry is always changing
- Play nice with others; we collaborate with each other a lot
- Think creatively; sometimes, the "traditional" solution isn't the best one
WHAT YOU GET
- Employee discount
- Consistent, reliable benefits; Full medical/vision/dental (full time only), 401k enrollment, access to company-sponsored well-being programs
- Balance and flexibility; paid time off, paid parental leave, flexible work arrangements
- Pet Insurance
PARALLEL IS UNITED BY OUR VISION, MISSION, & VALUES
Our Vision – why we exist – is to pioneer well-being and improve the quality of life for humanity through the benefits of cannabinoids.
Our Mission – how we will do this – is to build a leading, global well-being company through the best talent, our values, trusted and recognized brands, science and technology-based innovation, and a relentless focus on execution and continuous improvement.
Our Values – Integrity | Collaboration | Alignment | Intentionality | Accountability | Agility
We are an Equal Opportunity Employer. We embrace and encourage our employees' differences in age, color, disability, ethnicity, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other characteristics that make our employees unique.
DISCLAIMER
Parallel reserves the right to change or assign other duties to this job description. Your employment with Parallel is a voluntary one and is subject to termination by you or Parallel at will, with or without cause, and with or without notice, at any time. Nothing in this document shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Parallel associates.
Schedule Requirements: Typical business hours Monday through Friday with availability to work on the weekends per needs of the business.
Location: Remote within the U.S.; preference for candidates based in Texas or Florida
Everyone is welcome here. Each of us is unique, and that's what makes us amazing. We believe in inclusiveness and celebrating each person's individuality, because there's power in bringing people with different points of view and life experiences together. That's why we provide equal employment opportunities (EEO). All applicants are considered regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation.
So, bring yourself and your best ideas; when we feel safe and comfortable being ourselves, there's no limit to what we can achieve.
IN A NUTSHELL…
This is a high-impact, remote role reporting to and primarily supporting the President at Parallel, with some support to the Senior Leadership Team (SLT). As an Executive Assistant & Special Projects Manager to the Senior Leadership Team (SLT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.
The ideal candidate acts as a central connector between the President and the SLT —enabling prioritization, driving operating cadence, and ensuring key initiatives move forward with clarity and accountability. This role requires strong business acumen, exceptional organization, and the ability to operate seamlessly between tactical execution and strategic support.
Parallel is one of the multi-state cannabis companies, owning and operating in three markets; Florida (Surterra Wellness), Massachusetts (NETA), and Texas (Goodblend). If you enjoy companies that are growing, moving fast, and constantly challenging themselves to achieve more, then Parallel is for you. We work hard, lean on each other, and are passionate about a pretty ambitious vision … pioneering a new paradigm of what well-being can be for all people, everywhere. For more information, visit www.liveparallel.com.
WHAT YOU WILL BE DOING
Executive Support to the President, with some SLT Support
- Provide high-level administrative support primarily to the President, with some support to SLT members, including calendar management, scheduling, and prioritization of time
- Coordinate and prepare materials for key meetings (ELT, Board, Special Committee, Cross-Functional Leadership Forums)
- Manage inbound requests and communications, ensuring alignment with enterprise priorities
- Draft, edit, and refine executive communications on behalf of the President, with some support to SLT members
- Coordinate complex travel, logistics, and executive-level engagements
Operating Cadence & Alignment
- Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP)
- Ensure alignment across functions on priorities, deliverables, and timelines
- Track key initiatives and follow-ups, holding teams accountable to commitments
- Support development of executive-level materials (dashboards, one-pagers, board updates)
Special Projects & Strategic Initiatives
- Lead and execute cross-functional projects on behalf of the President, with some support to the SLT (e.g., organizational transformation, cost optimization, retail performance initiatives)
- Build and manage project plans, timelines, and stakeholder communication
- Identify risks, surface insights, and drive solutions in partnership with functional leaders
- Act as a force multiplier to accelerate execution of priority initiatives
Communication & Stakeholder Management
- Serve as a central coordination point between President, SLT members, and their teams
- Ensure clear, concise, and timely communication of decisions, priorities, and updates
- Support alignment between enterprise functions and state-level teams
- Maintain a high level of professionalism and confidentiality across all interactions
EXPERIENCE AND SKILLS YOU'LL BRING
- Bachelor's Degree preferred
- 5+ years of experience in executive support, consulting, business operations, or project management
- Experience supporting multiple senior executives or leadership teams in a fast-paced environment
- Strong business acumen with the ability to understand financial and operational drivers
- Exceptional organizational and time management skills with strong attention to detail
- Proven ability to manage competing priorities and execute with speed and precision
- Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools
- Ability to use AI tools such as Claude to support drafting, research, organization, and project coordination
- Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus
- Ability to travel domestically as required
LEADERSHIP ATTRIBUTES
- Proactive & Solutions-Oriented: Anticipates needs and drives outcomes
- Highly Discreet: Trusted with sensitive and confidential information
- Structured & Organized: Brings clarity to complex, fast-moving environments
- Strong Communicator: Effective across all levels of the organization
- Execution-Focused: Drives accountability and results across teams
YOU WILL BE SUCCESSFUL IF YOU…
- Are self-motivated; micro-managing isn't fun for anyone
- Roll your sleeves up and do the work; strategy is important, but so is getting stuff done
- Can work fast and be flexible; our industry is always changing
- Play nice with others; we collaborate with each other a lot
- Think creatively; sometimes, the "traditional" solution isn't the best one
WHAT YOU GET
- Employee discount
- Consistent, reliable benefits; Full medical/vision/dental (full time only), 401k enrollment, access to company-sponsored well-being programs
- Balance and flexibility; paid time off, paid parental leave, flexible work arrangements
- Pet Insurance
PARALLEL IS UNITED BY OUR VISION, MISSION, & VALUES
Our Vision – why we exist – is to pioneer well-being and improve the quality of life for humanity through the benefits of cannabinoids.
Our Mission – how we will do this – is to build a leading, global well-being company through the best talent, our values, trusted and recognized brands, science and technology-based innovation, and a relentless focus on execution and continuous improvement.
Our Values – Integrity | Collaboration | Alignment | Intentionality | Accountability | Agility
We are an Equal Opportunity Employer. We embrace and encourage our employees' differences in age, color, disability, ethnicity, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other characteristics that make our employees unique.
DISCLAIMER
Parallel reserves the right to change or assign other duties to this job description. Your employment with Parallel is a voluntary one and is subject to termination by you or Parallel at will, with or without cause, and with or without notice, at any time. Nothing in this document shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Parallel associates.
Special Projects Assistant Jobs by Experience Level
See All 291+ Special Projects Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsSpecial Projects Assistant Job Market
Who's Hiring
- Apple27
- Amazon17
- ECS Limited8
- Cruitin5
- Oracle4
Top Industries Hiring
- Technology & Software
- Accounting & Auditing
- Education
- Manufacturing
- Law & Legal Services
What Employers Look For
The qualifications that appear most often in special projects assistant jobs.
- Bachelor's degree in business, communications, public administration, or a related field
- Proficiency in project management tools such as Asana, Monday.com, or similar platforms
- Strong written and verbal communication skills for executive-level correspondence
- Experience coordinating schedules, logistics, and cross-departmental workflows
- Ability to manage multiple concurrent priorities under tight deadlines with minimal supervision
- Proficiency in Microsoft Office Suite or Google Workspace for documentation and reporting
Tips for Your Special Projects Assistant Job Search
Tailor your resume to project outcomes
Special projects assistants are judged on execution, so your resume needs to show completed deliverables, not just responsibilities. Name the initiative, the scope, and what changed because of your work. Hiring managers skim for evidence that you've shipped something.
Highlight cross-functional coordination experience
Most postings for this role require working across departments with minimal supervision. Call out every instance where you translated priorities between teams, managed competing timelines, or served as a go-between for senior stakeholders and execution-level staff.
Apply early to roles that fit
Migrate Mate lists special projects assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Read postings for unstated priorities
Job descriptions for this role often list 'administrative support' but actually need someone to own ambiguous, high-visibility work. Look for language like 'executive-facing,' 'strategic initiatives,' or 'ad hoc priorities' as signals that the role carries real responsibility.
Prepare a situation-action-result story bank
Interviewers for special projects roles ask behavioral questions about handling last-minute pivots, conflicting directives, and unclear scope. Prepare five to seven stories in advance that each demonstrate how you clarified ambiguity, made a judgment call, and produced a result.
Negotiate scope before you negotiate salary
Once you have an offer, ask the hiring manager to describe what a successful first 90 days looks like. Roles with this title vary enormously in authority and visibility, and understanding the real scope before you accept protects you from landing in a purely clerical position.
Special Projects Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most special projects assistants?
The most active employers for special projects assistants right now are Apple, Amazon, and ECS Limited, and the most openings are in California, Washington, and Texas, based on current listings on Migrate Mate as of November 2026. Demand tends to be highest in organizations undergoing rapid growth, restructuring, or large-scale initiative launches.
How many special projects assistant jobs are remote?
About 53% of special projects assistant openings are fully remote or hybrid as of November 2026, though availability shifts with employer size and industry. Roles focused on research coordination, reporting, and communications support tend to be the most remote-compatible, while positions tied to on-site events, facilities, or executive in-person schedules are more likely to require a physical presence.
How do you become a special projects assistant?
Start by building experience in administrative coordination, event support, or operational roles where you managed multiple priorities at once. Develop fluency in project management tools and practice communicating clearly with senior stakeholders. Seek out stretch assignments or volunteer roles that involve cross-functional coordination, then frame that work explicitly on your resume as project-based rather than task-based.
Can I get hired as a special projects assistant with little experience?
Yes, some special projects assistant roles are designed for candidates early in their careers, particularly in nonprofits, local government, and growing startups. Focus your application on examples of self-directed work, ownership under uncertainty, and situations where you organized or improved a process without being asked. Internships, campus organization leadership, and freelance coordination work all count if you frame them around outcomes.
What does the special projects assistant interview process look like?
The process typically starts with a recruiter screening call focused on your background and availability, followed by a panel or one-on-one interview with the hiring manager and sometimes a senior stakeholder. Many employers include a practical component, such as drafting a brief memo, building a project tracker, or responding to a hypothetical scenario. Final-round interviews often involve meeting the executives or team leads you would directly support.
Where can I find and apply to special projects assistant jobs?
You can find and apply to special projects assistant jobs on Migrate Mate, which lists current openings from employers across the United States. Search for roles that match your experience level and specialization, then apply directly to each listing that fits. The openings on this page are updated regularly so the listings reflect what is actively hiring.
See All 291+ Special Projects Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find Jobs