Special Projects Assistant Jobs
Special Projects Assistant jobs are open across technology, healthcare, nonprofit, and finance, at every level from entry-level coordinator support to senior executive-facing roles, with specializations in research coordination, event execution, and cross-functional project support. See the openings below and apply to the ones that match your experience.
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Showing 5 of 289+ Special Projects Assistant jobs
TxDOT's Austin District is looking for a Regional SPOC-Safety Point of Contact (Special Projects Coordinator I or II) based out of our Area Office in Georgetown, TX. The role for the Regional SPOC position is to insure and verify all local SPOC operations are in compliance and to perform programmatic support. Work involves coordinating the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities, and methods for achieving program or project goals. Work requires extensive contact with department employees and management, and external governmental agencies or organizations. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
This position is for ONE Special Project Coordinator I, or II. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.
Salary Plan/Grade:
Special Project Coordinator I: B19 ($48,244.00 - $76,028.00/yearly)
Special Project Coordinator II: B21($54,278.00 - $87,046.00/yearly)
Minimum Salary
: 48,244.00Maximum Salary
: 87,046.00Pay Basis
: Yearly FLSA Status: ExemptWork Locations
:Travel
: Yes, 25 % of the Time Shift: Day Job Shift Details: 40 Hours, Monday - Friday Location Flexibility: Onsite Location Flexibility Details: Hours of operation may varyAt TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
- Retirement Plans
- Alternative and/or Flexible Work Schedules
- Paid Leave and Holidays
- Health Premiums paid at 100% for Full-Time Employees
- On-the-Job Training
- Tuition Assistance Program
- Holistic Wellness Program with Leave Incentives
- Career Development and Advancement Opportunities
- Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Position Description
This position performs complex professional, administrative and consultative work in support of a program or project. Work involves coordinating the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities and/or methods for achieving program or project goals. Work requires extensive contact with department management, and external governmental agencies or organizations. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties:
Responsibilities for Special Project Coordinator for a l and II include:
Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
Performs budget-related review, planning, and development activities.
Performs other job responsibilities as assigned. This position requires driving a state vehicle.
Additional Responsibilities for Special Project Coordinator II Include:
Evaluates, develops and interprets policies/procedures.
Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and streamline operations.
Minimum Qualifications:
Education:
Bachelor's Degree in business administration, public administration, or a related discipline. Relevant work experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications
Experience:
Special Projects Coordinator I: 3 YEARS business analysis, project or program administration, or related experience.
Special Project Coordinator II: 4 YEARS business analysis, project or program administration, or related experience.
(Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:
Valid driver’s license. This position requires driving a state vehicle.
Competencies for a Special Projects Coordinator I or II include:
Budgeting methods and procedures
Applicable laws, rules, and regulations
Maintaining effective working relationships with others
Prioritizing and organizing work assignments
Facilitating groups using effective communications methods; contributing to and guiding groups in defining objectives, staying on task and reaching consensus; soliciting participation, challenging ideas and summarizing accomplishments and planned actions
Coordinating labor, materials, and equipment
Additional Competencies for a Special Projects Coordinator II include:
Program/project planning, development, and management methodologies
Physical Requirements and Working Conditions:
Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools.
Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
Talking-expressing or exchanging ideas by spoken words.
Conditions of Employment:
Please read the Standard Conditions of Employment (TxDOT) for all positions.
Job
: Exec/Admin/Clerical/LegalSchedule
: Full-timeEmployee Status
: RegularJob Type
: StandardJob Level
: Non-ManagementJob Posting
: Nov 13, 2026, 3:53:48 PMUnposting Date
: Dec 2, 2026, 11:59:00 PMTxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
Click on the appropriate occupational category to view the MOS codes.
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Additional Applicant Information
TxDOT's Austin District is looking for a Regional SPOC-Safety Point of Contact (Special Projects Coordinator I or II) based out of our Area Office in Georgetown, TX. The role for the Regional SPOC position is to insure and verify all local SPOC operations are in compliance and to perform programmatic support. Work involves coordinating the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities, and methods for achieving program or project goals. Work requires extensive contact with department employees and management, and external governmental agencies or organizations. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
This position is for ONE Special Project Coordinator I, or II. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.
Salary Plan/Grade:
Special Project Coordinator I: B19 ($48,244.00 - $76,028.00/yearly)
Special Project Coordinator II: B21($54,278.00 - $87,046.00/yearly)
Minimum Salary
: 48,244.00Maximum Salary
: 87,046.00Pay Basis
: Yearly FLSA Status: ExemptWork Locations
:Travel
: Yes, 25 % of the Time Shift: Day Job Shift Details: 40 Hours, Monday - Friday Location Flexibility: Onsite Location Flexibility Details: Hours of operation may varyAt TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
- Retirement Plans
- Alternative and/or Flexible Work Schedules
- Paid Leave and Holidays
- Health Premiums paid at 100% for Full-Time Employees
- On-the-Job Training
- Tuition Assistance Program
- Holistic Wellness Program with Leave Incentives
- Career Development and Advancement Opportunities
- Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Position Description
This position performs complex professional, administrative and consultative work in support of a program or project. Work involves coordinating the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities and/or methods for achieving program or project goals. Work requires extensive contact with department management, and external governmental agencies or organizations. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties:
Responsibilities for Special Project Coordinator for a l and II include:
Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
Performs budget-related review, planning, and development activities.
Performs other job responsibilities as assigned. This position requires driving a state vehicle.
Additional Responsibilities for Special Project Coordinator II Include:
Evaluates, develops and interprets policies/procedures.
Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and streamline operations.
Minimum Qualifications:
Education:
Bachelor's Degree in business administration, public administration, or a related discipline. Relevant work experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications
Experience:
Special Projects Coordinator I: 3 YEARS business analysis, project or program administration, or related experience.
Special Project Coordinator II: 4 YEARS business analysis, project or program administration, or related experience.
(Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:
Valid driver’s license. This position requires driving a state vehicle.
Competencies for a Special Projects Coordinator I or II include:
Budgeting methods and procedures
Applicable laws, rules, and regulations
Maintaining effective working relationships with others
Prioritizing and organizing work assignments
Facilitating groups using effective communications methods; contributing to and guiding groups in defining objectives, staying on task and reaching consensus; soliciting participation, challenging ideas and summarizing accomplishments and planned actions
Coordinating labor, materials, and equipment
Additional Competencies for a Special Projects Coordinator II include:
Program/project planning, development, and management methodologies
Physical Requirements and Working Conditions:
Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools.
Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
Talking-expressing or exchanging ideas by spoken words.
Conditions of Employment:
Please read the Standard Conditions of Employment (TxDOT) for all positions.
Job
: Exec/Admin/Clerical/LegalSchedule
: Full-timeEmployee Status
: RegularJob Type
: StandardJob Level
: Non-ManagementJob Posting
: Nov 13, 2026, 3:53:48 PMUnposting Date
: Dec 2, 2026, 11:59:00 PMTxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
Click on the appropriate occupational category to view the MOS codes.
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Additional Applicant Information
Special Projects Assistant Jobs by Experience Level
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Find JobsSpecial Projects Assistant Job Market
Who's Hiring
- Apple28
- Amazon17
- ECS Limited8
- Cruitin5
- Oracle4
Top Industries Hiring
- Technology & Software
- Accounting & Auditing
- Education
- Manufacturing
- Distribution & Wholesale
What Employers Look For
The qualifications that appear most often in special projects assistant jobs.
- Bachelor's degree in business, communications, public administration, or a related field
- Proficiency in project management tools such as Asana, Monday.com, or similar platforms
- Strong written and verbal communication skills for executive-level correspondence
- Experience coordinating schedules, logistics, and cross-departmental workflows
- Ability to manage multiple concurrent priorities under tight deadlines with minimal supervision
- Proficiency in Microsoft Office Suite or Google Workspace for documentation and reporting
Tips for Your Special Projects Assistant Job Search
Tailor your resume to project outcomes
Special projects assistants are judged on execution, so your resume needs to show completed deliverables, not just responsibilities. Name the initiative, the scope, and what changed because of your work. Hiring managers skim for evidence that you've shipped something.
Highlight cross-functional coordination experience
Most postings for this role require working across departments with minimal supervision. Call out every instance where you translated priorities between teams, managed competing timelines, or served as a go-between for senior stakeholders and execution-level staff.
Apply early to roles that fit
Migrate Mate lists special projects assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Read postings for unstated priorities
Job descriptions for this role often list 'administrative support' but actually need someone to own ambiguous, high-visibility work. Look for language like 'executive-facing,' 'strategic initiatives,' or 'ad hoc priorities' as signals that the role carries real responsibility.
Prepare a situation-action-result story bank
Interviewers for special projects roles ask behavioral questions about handling last-minute pivots, conflicting directives, and unclear scope. Prepare five to seven stories in advance that each demonstrate how you clarified ambiguity, made a judgment call, and produced a result.
Negotiate scope before you negotiate salary
Once you have an offer, ask the hiring manager to describe what a successful first 90 days looks like. Roles with this title vary enormously in authority and visibility, and understanding the real scope before you accept protects you from landing in a purely clerical position.
Special Projects Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most special projects assistants?
The most active employers for special projects assistants right now are Apple, Amazon, and ECS Limited, and the most openings are in California, Washington, and Texas, based on current listings on Migrate Mate as of November 2026. Demand tends to be highest in organizations undergoing rapid growth, restructuring, or large-scale initiative launches.
How many special projects assistant jobs are remote?
About 53% of special projects assistant openings are fully remote or hybrid as of November 2026, though availability shifts with employer size and industry. Roles focused on research coordination, reporting, and communications support tend to be the most remote-compatible, while positions tied to on-site events, facilities, or executive in-person schedules are more likely to require a physical presence.
How do you become a special projects assistant?
Start by building experience in administrative coordination, event support, or operational roles where you managed multiple priorities at once. Develop fluency in project management tools and practice communicating clearly with senior stakeholders. Seek out stretch assignments or volunteer roles that involve cross-functional coordination, then frame that work explicitly on your resume as project-based rather than task-based.
Can I get hired as a special projects assistant with little experience?
Yes, some special projects assistant roles are designed for candidates early in their careers, particularly in nonprofits, local government, and growing startups. Focus your application on examples of self-directed work, ownership under uncertainty, and situations where you organized or improved a process without being asked. Internships, campus organization leadership, and freelance coordination work all count if you frame them around outcomes.
What does the special projects assistant interview process look like?
The process typically starts with a recruiter screening call focused on your background and availability, followed by a panel or one-on-one interview with the hiring manager and sometimes a senior stakeholder. Many employers include a practical component, such as drafting a brief memo, building a project tracker, or responding to a hypothetical scenario. Final-round interviews often involve meeting the executives or team leads you would directly support.
Where can I find and apply to special projects assistant jobs?
You can find and apply to special projects assistant jobs on Migrate Mate, which lists current openings from employers across the United States. Search for roles that match your experience level and specialization, then apply directly to each listing that fits. The openings on this page are updated regularly so the listings reflect what is actively hiring.
See All 289+ Special Projects Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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