TN Visa Executive Assistant Jobs
Executive Assistant roles qualify for TN visa sponsorship under the USMCA's management consultant category when the position requires a bachelor's degree and involves high-level administrative decision-making. Canadian citizens can secure TN status at the border or through consular processing, while Mexican citizens apply through a U.S. consulate.
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University of Colorado Anschutz
Department: Office of the Executive Vice Chancellor for Academic and Student Affairs
Job Title: Project Specialist & Executive Assistant
Position #: 00846683 – Requisition #: 39751
Job Summary:
The Project Specialist & Executive Assistant provides a blend of project management expertise, operational coordination, and executive-level administrative support to the CU Anschutz Office of the Executive Vice Chancellor for Academic and Student Affairs (EVCASA)/Provost. This role independently designs and applies project management methodologies, advises senior leadership on complex and strategic matters, and ensures alignment in advancing institutional priorities by providing guidance in complex cross-unit initiatives. This includes conducting research and analysis, preparing high-quality executive materials, providing expert analysis, and implementing project management frameworks that strengthen alignment, efficiency, and data-informed planning across academic and administrative divisions.
In addition, this role supports the day-to-day operations of the EVCASA/Provost’s office by managing email, calendar, communications, and priorities, preparing executive-level documents, and ensuring timely follow-through on priorities and commitments. This role serves as a strategic operations partner to the EVC/Provost, managing executive workflows, priorities, and complex initiatives requiring independent judgment and discretion. This role acts as an institutional liaison on behalf of the EVC/Provost, representing the office in sensitive discussions and coordinating resolutions across multiple stakeholders.
Supervision Received: Executive Vice Chancellor for Academic and Student Affairs, Provost, and Chief Academic Officer
Supervision Exercised: None
Key Responsibilities:
Project Management: 50%
- Independently determines project management approaches, timelines, communication strategies, and tracking methodologies for cross-unit initiatives.
- Exercises judgment in prioritizing executive requests, escalating issues, and resolving conflicts related to scheduling, resources, and competing institutional priorities.
- Supports planning and logistics for retreats, workgroups, and strategic planning sessions, including scheduling, preparing materials, documenting discussions, and summarizing next steps.
- Plans and manages cross-unit projects by defining tasks, coordinating and facilitating meetings, gathering stakeholder input, maintaining schedules and Gantt charts, and tracking progress toward established goals.
- Coordinates cross-functional project resources by maintaining resource allocation plans, aligning staffing with project schedules, and adjusting priorities as project needs evolve.
- Supports procurement and onboarding of external vendors and contractors to meet project requirements.
- Maintains project management systems, tracking tools, shared project folders, and reporting dashboards to ensure accurate documentation, transparency, and timely progress reporting.
- Independently conducts research and analysis on higher education trends, accreditation and compliance requirements, and emerging policy developments, synthesizing insights into actionable recommendations that inform Provost's strategic planning.
- Provides general support to the EVC/Provost office, tracks priorities, gathers updates from units, and ensures information flows smoothly across teams.
- Maintains and updates standard operating procedures, project templates, and workflow tools to improve efficiency and consistency within the office.
- Develops and executes project communication plans, facilitates information sharing, updates, and follow-up across campus units and stakeholders.
- Creates high-quality executive briefing materials, presentations, reports, and policy analyses that distill complex information into clear, strategic guidance for senior leadership and stakeholders.
- Designs, standardizes, and continuously improves project management frameworks, tools, and reporting mechanisms used across the EVC/Provost office.
- Monitors emerging issues by collecting relevant information and preparing initial notes or summaries for supervisors to review.
Executive Assistant: 50%
- Monitors and manages the EVC/Provost email accounts, calendar, reviewing and triaging messages to ensure timely follow-up.
- Supports the effectiveness of the EVC/Provost office by managing projects and deadlines, including leading small to medium initiatives assigned by the EVC/Provost.
- Conducts research and performs high-level analyses to frame strategies that inform the EVC/Provost decision-making on projects/initiatives including drafting materials for presentations, correspondence, and fact-checking.
- Anticipates needs, tracks priorities, and maintains comprehensive to-do lists to ensure the EVC/Provost has adequate time for key tasks and requests.
- Creates and maintains organization charts for the Office of the EVC/Provost.
- Tracks and follows up on action items from leadership meetings led by the EVC/Provost including coordinating agendas and agenda planning.
- Helps ensure implementation of programs developed and initiated by the EVC/Provost.
- Ensures implementation and progress of programs and initiatives launched by the EVC.
- Examines all forms and documents to ensure the appropriate HR/Legal review and approval prior to submitting to the EVC/Provost for review and approval.
- Determines the proper process and/or person to answer questions, resolve problems, and address issues for the most efficient resolution.
- Serves as a liaison between the academic unit and other administrative offices on campus, within CU and other institutions.
- Maintains positive and professional relationships with staff across chancellors’, vice chancellors’, and deans’ offices.
- Fosters collaborative internal and external relationships on behalf of the EVC/Provost.
- Oversees the review, approval, and submission of Board of Regents items to the system office.
- Performs ad-hoc duties as designated by the EVC/Provost.
Work Location:
Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.
Why Join Us:
Why work for the University?
We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 15/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the CU Advantage.
Qualifications
Minimum Qualifications:
- Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution
- Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
- Three (3) years of professional project management/project support, or related experience in an academic setting.
- Three (3) years of professional administrative or executive support experience.
Applicants must meet minimum qualifications at the time of hire.
Preferred Qualifications:
- Experience with program and project management, contributing to planning, execution, and delivery while supporting cross-functional project initiatives.
- Project Management Certification.
- Experience working in a university environment.
- Experience working in a confidential high-stakes environment.
- Experience managing executive calendars and coordinating meetings using tools like Outlook or Google Calendar.
- Current University of Colorado employee.
Knowledge, Skills and Abilities:
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
Conditions of Employment:
- Must be willing and able to obtain a Project Management certification within the first year of employment. Costs associated with obtaining this certification may be covered by the University of Colorado Anschutz pending available budget.
How to Apply:
For full consideration, please submit the following document(s):
- A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
- Curriculum vitae / Resume
- Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Questions should be directed to: Mercy Booth, Mercy.booth@cuanschutz.edu
Screening of Applications Begins:
Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 4, 2026. Those who do not apply by this date may or may not be considered.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as $67,611 to $80,000.
The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.
Equal Employment Opportunity Statement:
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
ADA Statement:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.
Background Check Statement:
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Vaccination Statement:
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.
Application Materials Required: Cover Letter, Resume/CV, List of References
Job Category: Business Services
Primary Location: Aurora
Department: U0001 - Anschutz Med Campus or Denver - 20553 - EVC CAO Administration
Schedule: Full-time
Posting Date: Apr 27, 2026
Unposting Date: Ongoing
Posting Contact Name: Mercy Booth
Posting Contact Email: Mercy.booth@cuanschutz.edu
Position Number: 00846683
INTRODUCTION
University of Colorado Anschutz
Department: Office of the Executive Vice Chancellor for Academic and Student Affairs
Job Title: Project Specialist & Executive Assistant
Position #: 00846683 – Requisition #: 39751
Job Summary:
The Project Specialist & Executive Assistant provides a blend of project management expertise, operational coordination, and executive-level administrative support to the CU Anschutz Office of the Executive Vice Chancellor for Academic and Student Affairs (EVCASA)/Provost. This role independently designs and applies project management methodologies, advises senior leadership on complex and strategic matters, and ensures alignment in advancing institutional priorities by providing guidance in complex cross-unit initiatives. This includes conducting research and analysis, preparing high-quality executive materials, providing expert analysis, and implementing project management frameworks that strengthen alignment, efficiency, and data-informed planning across academic and administrative divisions.
In addition, this role supports the day-to-day operations of the EVCASA/Provost’s office by managing email, calendar, communications, and priorities, preparing executive-level documents, and ensuring timely follow-through on priorities and commitments. This role serves as a strategic operations partner to the EVC/Provost, managing executive workflows, priorities, and complex initiatives requiring independent judgment and discretion. This role acts as an institutional liaison on behalf of the EVC/Provost, representing the office in sensitive discussions and coordinating resolutions across multiple stakeholders.
Supervision Received: Executive Vice Chancellor for Academic and Student Affairs, Provost, and Chief Academic Officer
Supervision Exercised: None
Key Responsibilities:
Project Management: 50%
- Independently determines project management approaches, timelines, communication strategies, and tracking methodologies for cross-unit initiatives.
- Exercises judgment in prioritizing executive requests, escalating issues, and resolving conflicts related to scheduling, resources, and competing institutional priorities.
- Supports planning and logistics for retreats, workgroups, and strategic planning sessions, including scheduling, preparing materials, documenting discussions, and summarizing next steps.
- Plans and manages cross-unit projects by defining tasks, coordinating and facilitating meetings, gathering stakeholder input, maintaining schedules and Gantt charts, and tracking progress toward established goals.
- Coordinates cross-functional project resources by maintaining resource allocation plans, aligning staffing with project schedules, and adjusting priorities as project needs evolve.
- Supports procurement and onboarding of external vendors and contractors to meet project requirements.
- Maintains project management systems, tracking tools, shared project folders, and reporting dashboards to ensure accurate documentation, transparency, and timely progress reporting.
- Independently conducts research and analysis on higher education trends, accreditation and compliance requirements, and emerging policy developments, synthesizing insights into actionable recommendations that inform Provost's strategic planning.
- Provides general support to the EVC/Provost office, tracks priorities, gathers updates from units, and ensures information flows smoothly across teams.
- Maintains and updates standard operating procedures, project templates, and workflow tools to improve efficiency and consistency within the office.
- Develops and executes project communication plans, facilitates information sharing, updates, and follow-up across campus units and stakeholders.
- Creates high-quality executive briefing materials, presentations, reports, and policy analyses that distill complex information into clear, strategic guidance for senior leadership and stakeholders.
- Designs, standardizes, and continuously improves project management frameworks, tools, and reporting mechanisms used across the EVC/Provost office.
- Monitors emerging issues by collecting relevant information and preparing initial notes or summaries for supervisors to review.
Executive Assistant: 50%
- Monitors and manages the EVC/Provost email accounts, calendar, reviewing and triaging messages to ensure timely follow-up.
- Supports the effectiveness of the EVC/Provost office by managing projects and deadlines, including leading small to medium initiatives assigned by the EVC/Provost.
- Conducts research and performs high-level analyses to frame strategies that inform the EVC/Provost decision-making on projects/initiatives including drafting materials for presentations, correspondence, and fact-checking.
- Anticipates needs, tracks priorities, and maintains comprehensive to-do lists to ensure the EVC/Provost has adequate time for key tasks and requests.
- Creates and maintains organization charts for the Office of the EVC/Provost.
- Tracks and follows up on action items from leadership meetings led by the EVC/Provost including coordinating agendas and agenda planning.
- Helps ensure implementation of programs developed and initiated by the EVC/Provost.
- Ensures implementation and progress of programs and initiatives launched by the EVC.
- Examines all forms and documents to ensure the appropriate HR/Legal review and approval prior to submitting to the EVC/Provost for review and approval.
- Determines the proper process and/or person to answer questions, resolve problems, and address issues for the most efficient resolution.
- Serves as a liaison between the academic unit and other administrative offices on campus, within CU and other institutions.
- Maintains positive and professional relationships with staff across chancellors’, vice chancellors’, and deans’ offices.
- Fosters collaborative internal and external relationships on behalf of the EVC/Provost.
- Oversees the review, approval, and submission of Board of Regents items to the system office.
- Performs ad-hoc duties as designated by the EVC/Provost.
Work Location:
Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.
Why Join Us:
Why work for the University?
We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 15/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the CU Advantage.
Qualifications
Minimum Qualifications:
- Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution
- Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
- Three (3) years of professional project management/project support, or related experience in an academic setting.
- Three (3) years of professional administrative or executive support experience.
Applicants must meet minimum qualifications at the time of hire.
Preferred Qualifications:
- Experience with program and project management, contributing to planning, execution, and delivery while supporting cross-functional project initiatives.
- Project Management Certification.
- Experience working in a university environment.
- Experience working in a confidential high-stakes environment.
- Experience managing executive calendars and coordinating meetings using tools like Outlook or Google Calendar.
- Current University of Colorado employee.
Knowledge, Skills and Abilities:
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
Conditions of Employment:
- Must be willing and able to obtain a Project Management certification within the first year of employment. Costs associated with obtaining this certification may be covered by the University of Colorado Anschutz pending available budget.
How to Apply:
For full consideration, please submit the following document(s):
- A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
- Curriculum vitae / Resume
- Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Questions should be directed to: Mercy Booth, Mercy.booth@cuanschutz.edu
Screening of Applications Begins:
Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 4, 2026. Those who do not apply by this date may or may not be considered.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as $67,611 to $80,000.
The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.
Equal Employment Opportunity Statement:
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
ADA Statement:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.
Background Check Statement:
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Vaccination Statement:
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.
Application Materials Required: Cover Letter, Resume/CV, List of References
Job Category: Business Services
Primary Location: Aurora
Department: U0001 - Anschutz Med Campus or Denver - 20553 - EVC CAO Administration
Schedule: Full-time
Posting Date: Apr 27, 2026
Unposting Date: Ongoing
Posting Contact Name: Mercy Booth
Posting Contact Email: Mercy.booth@cuanschutz.edu
Position Number: 00846683
See all 1,465+ Executive Assistant jobs
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Get Access To All JobsTips for Finding TN Visa Sponsorship as an Executive Assistant
Frame your credentials around decision-making authority
TN approval for Executive Assistant roles depends on demonstrating the position requires a bachelor's degree, not just organizational skill. Gather transcripts and a degree equivalency letter if your credential is from a Mexican or Canadian institution not immediately recognized by U.S. employers.
Target employers with dedicated HR or legal teams
Companies large enough to have in-house legal or HR departments are more familiar with TN sponsorship paperwork. Focus your search on organizations that have previously hired Canadian or Mexican professionals in administrative or operations roles.
Search TN-sponsored Executive Assistant roles on Migrate Mate
Use Migrate Mate to filter Executive Assistant listings by employers with recent visa filings. This eliminates the guesswork of cold-applying to companies unfamiliar with work visa sponsorship and the professional qualification requirements for TN roles.
Request a detailed offer letter before the port of entry
Canadian citizens can apply for TN status directly at a U.S. land border or airport, but a vague offer letter is the most common reason for CBP delays. Your letter must state your specific duties, the qualifying degree field, your salary, and the employment period.
Clarify the specialty occupation case with your prospective employer
Many hiring managers don't know that TN approval for Executive Assistants requires proving the role demands a specific bachelor's degree. Walk them through the distinction early so they can draft a support letter that addresses degree-to-job-duty alignment, not just your responsibilities.
Prepare for the management consultant classification question
USCIS and CBP officers sometimes scrutinize whether an Executive Assistant role genuinely falls under the management consultant or other qualifying TN category. Having documentation that shows your duties involve advising senior leadership and requiring specialized expertise strengthens your case.
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Find Executive Assistant JobsExecutive Assistant TN Visa: Frequently Asked Questions
Does an Executive Assistant role qualify for a TN visa?
It can, but approval is not automatic. The TN visa requires the position to qualify as a specialty occupation under USMCA, typically under the management consultant or related category. The role must demonstrably require a bachelor's degree in a specific field, and your offer letter must clearly connect your duties to that degree. Generalist administrative roles without a degree requirement are unlikely to qualify.
How does the TN visa compare to the H-1B for Executive Assistant positions?
The TN visa has no annual lottery and no cap for Canadian citizens, meaning you can apply and potentially start working within days if you're Canadian and applying at a port of entry. H-1B selection is lottery-based with only 85,000 slots per fiscal year, making it far less predictable. For Mexican citizens, TN has a separate annual allocation but still bypasses the H-1B lottery entirely. Both require a qualifying job offer, but TN processing is faster for most applicants.
What documents should I bring to the border for a TN application as an Executive Assistant?
Canadian citizens applying at a U.S. port of entry need a valid passport, a detailed offer letter from the U.S. employer, proof of Canadian citizenship, and academic credentials showing a qualifying bachelor's degree. The offer letter is critical and must specify your job title, duties, the required degree field, your compensation, and the employment duration. Missing or vague documentation is the primary cause of CBP delays or refusals.
How do I find Executive Assistant jobs that offer TN visa sponsorship?
Most general job postings don't specify visa sponsorship details, so cold applications are inefficient. Migrate Mate is built specifically for Canadian and Mexican professionals seeking U.S. roles with TN visa sponsorship, letting you filter Executive Assistant listings by employers already familiar with the TN process. This saves time and reduces the risk of reaching the offer stage with an employer unwilling to support the visa filing.
Can my TN visa be renewed if I stay in the same Executive Assistant role?
Yes. TN status is granted in three-year increments and can be renewed an unlimited number of times as long as you maintain a qualifying job offer and meet the specialty occupation requirements. You can renew at a port of entry, through a U.S. consulate, or by filing a change of status with USCIS while remaining in the United States. There is no lifetime limit on renewals.
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