TN Visa Recruiting Coordinator Jobs

Department

BSD OFPRO-Office of Faculty and Physician Recruiting and Onboarding

About the Department

The Office of Faculty and Physician Recruitment & Onboarding ensures the lifecycle of faculty, physician, or provider hires from position ideation to successful transition is seamless and efficient. Our office delivers an inclusive, high-touch recruitment experience aligned with the University’s Provosts office guidelines, optimizing each candidate’s and new hire’s journey.

Job Summary

The job develops and implements talent acquisition activities including sourcing, recruiting, screening, interviewing and recommendations external and/or internal candidates for all level jobs. Maintains records of all phases of the recruitment process, including EEO statistics. Places employment ads and may utilize the services of employment agencies.

The Physician/Faculty Recruiter leads the recruitment efforts for physician and faculty positions from requisition creation to offer acceptance. This role designs and implements targeted sourcing strategies, cultivates networks and partnerships, and serves as the primary contact for candidates. The Recruiter ensures a professional, organized, and welcoming recruitment process that supports institutional goals and diversity objectives.

Responsibilities

• Manage full-cycle recruitment for physician/faculty positions, including sourcing, screening, interviewing, and coordinating offer processes.
• Develop and execute targeted recruitment strategies in coordination with departmental stakeholders.
• Source candidates using databases, networks, social media, referral programs, and professional associations.
• Initiate and lead search committee meetings; advise on best practices in candidate evaluation.
• Serve as primary recruitment contact, ensuring timely and accurate communication with candidates and hiring teams.
• Partner with unit administrators to ensure smooth interview logistics, including travel arrangements and itineraries for candidates.
• Partner with HR, credentialing, and department leaders to facilitate pre-employment processes.
• Track candidate pipeline, recruitment metrics, and maintain recruitment documentation.
• Promote institutional commitment to diversity, equity, and inclusion throughout the recruitment process.
• Stay current on recruitment trends, legal requirements, and market data for physician/faculty roles.
• Assist with job postings, recruitment advertising, and outreach activities.
• Support onboarding engagement and transition efforts in collaboration with the Onboarding Specialist.
• Implements outreach efforts to recruit diverse applicant pools. Attends job fairs and prescreens candidates for positions. Develops a network of contacts at the University to identify and source qualified internal candidates. Networks throughout the University and its affiliated organizations with employees and employee groups.
• Communicates University policies, employment issues, and procedures to hiring managers through routine meetings and workshops. With minimal guidance, conducts training with units and newly hired human resources employees on employment processes, procedures, and issues. Provides consultation to and advises hiring units to ensure University policies and procedures are applied appropriately.
• Performs other related work as needed.

Minimum Qualifications

Education:

Bachelor’s degree in a related field, or an equivalent combination of education and relevant experience.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

• Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or related field.

Experience:

• 5-7 years of experience in physician or faculty recruitment or healthcare talent acquisition.
• Experience recruiting within academic healthcare or medical groups strongly preferred.
• Familiarity with applicant tracking systems and recruitment marketing platforms.
• Demonstrated knowledge of provider credentialing and licensure requirements.

Preferred Competencies

• Strong networking and relationship-building skills with candidates and departmental stakeholders.
• Excellent verbal and written communication skills.
• Ability to manage multiple searches simultaneously while meeting deadlines.
• Analytical and strategic thinker; able to leverage recruitment metrics and market data.
• Commitment to diversity, equity, and inclusion in recruitment practices.
• Foster partnership and collaboration.
• Exhibit business acumen and organizational astuteness.
• Strong interpersonal and customer service skills, with the ability to remain calm, professional, and productive while managing complex issues, competing priorities, and tight deadlines.
• Demonstrate strategic agility.
• Display emotional intelligence.
• Exhibit resilience and optimize resources.
• High level of professionalism, integrity, and discretion handling confidential information.
• Adaptability and resilience in a dynamic recruiting environment.
• Proficiency with Microsoft Office, talent acquisition tools, and virtual meeting platforms.

Working Conditions

Remote Work Environment.

Application Documents

• Resume (required)
• Cover Letter (preferred)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

University Human Resources

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$95,000.00 - $135,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.